University Senate - April 16, 2018 Meeting Minutes

The University Senate was called to order at 3:50 p.m., in Room 111, Harrison Hall, Oxford Campus, on Monday, April 16, 2018. Members absent:  Joseph Bates, Burcin Bayram, Rodney Coates, Michele Dickey, Lucas Elfriech, Angela Glotfelter, Cathie Grimm, Madison Johns, Hannah Kuethe, Thomas Poetter, Gaile Pohlhaur, Breanna Robinson, Aaron Smith, Valerie Ubbes, and Andy Zeisler.

Call to Order and Announcements

  1. Announcements and Remarks by the Chair of University Senate, Phyllis Callahan
    1. On April 18, 2018, the University Awards ceremony will be held at 5 pm at Marcum Conference Center
    2. On April 19, 2018 there is an event entitled ‘New Era: Innovation & Commercialization’ in King Library, from 3:30 – 4:45. This will be followed by an Inclusion Series presentation hosted by Dr. Stephen Quaye on racial fatigue.  The location for this event is 320 King.
    3. Elections for Senate Executive Committee will be held on April 23. There are two positions, chair-elect and at-large, that need to be filled. Please send nominations to Becky Sander by April 20.
    4. There will be an April 30 meeting of Senate.
    5. Percentage of LCPL faculty will be discussed beginning April 23. This will be for discussion only, and there will not be a resolution at this meeting.

Approval of University Senate Minutes

  1. A motion was received, seconded, and carried to approve the April 9, 2018, minutes of University Senate.

Consent Calendar

  1. The following items were received on the Consent Calendar without debate.

    1. Curriculum dated April 4, 2018

    2. Graduate Council Minutes - March 13, 2018

    3. Final Examination Scheduling

A motion was received, seconded, and carried to approve the Consent Calendar.

Special Reports

  1. Faculty Welfare Committee Report – Keith Fennen, Chair

    1. In 2017-18, Faculty Welfare Committee met 3-4 times each semester. They also have met with the Provost and Benefits Committee this semester. The Chair of Faculty Welfare also sits on the Benefits Committee.

    2. In 2018-19, non-tenure (LCPL) faculty will be surveyed regarding faculty contracts. It was noted that the original LCPL recommendations did include contracts. Other issues regarding LCPLs are surrounding what the evaluation process should be and whether there should be an appeals process.

    3. There were comments and discussion regarding shared governance and ensuring that expectations are clear.

    4. There was a questions regarding parental leave being different between birth and adoptive parents. This is being addressed by Human Resources.

  2. Campus Planning Committee Report – Rob Schorman, Chair and Cody Powell, Associate Vice President for Facility Planning and Operations 

    1. Campus Planning Committee responsible to the planning of external buildings and operates as a ‘zoning’ committee.

    2. Complete projects:

      • Rinella Learning Center, Student Disability Services, and Admissions.

    3. Current projects:

      • Hughes Hall C-wing (temporary swing space for Pearson Hall)

      • Pearson Hall, Phase 1, to include teaching labs and classroom space

      • New research building in the ERC (Ecology Research Center) that will free up a classroom.

      • Withrow Hall and Presidents Hall, both on North Quad, will open Fall 2018.

    4. Future projects:

      • Pearson Hall, Phase 2, to close the center for work space and to renovate lab space

      • South chiller plant conversion to simultaneous heating and cooling, which will address growing utility demands

      • McCracken, Richard, and Porter Hall renovations, which are funded by bonds

      • Campus gateway project on Rt. 27 to provide a better entrance to the University.

    5. Miami owns its own substation with the goal of reducing the amount of energy use which has steadily declined since 2009.

    6. A question was asked about how priorities are made regarding building renovations. The Provost and Presidents Office helps determine priority by reviewing factors such as what type of modernization is needed and assessing growth in that area.

    7. It was noted that Bachelor Hall remains on the list of potential projects.

New Business

  1. SR 18-10 Promotion and Tenure Guidelines for Dossier Preparation 2018-2019
    1. Minor changes to the Promotion and Tenure Guidelines were reviewed and approved.


April 16, 2018

Promotion and Tenure Guidelines for Dossier Preparation 2018-2019

BE IT HEREBY RESOLVED that University Senate adopts revisions as amended to the 2018 – 2019 Promotion and Tenure Guidelines for Dossier Preparation

SR 18-10 was approved by voice vote.


  1. A motion was received, seconded, and carried to adjourn the Regular Session of University Senate.