Free software you need to know about

by Elizabeth Jenike, IT Services

Here is your definitive guide to the free software available to faculty and staff at Miami.

Microsoft Office

You can install up to 15 instances of Microsoft Office software on your devices. (That means five licenses for computers, five for smartphones, and five for tablets.) 

Faculty and staff get free access to this software as long as their UniqueID is active in our system (until they leave Miami).

Learn more about downloading and installing Microsoft Office on your respective devices, please visit

Zoom and Webex

A young female-presenting person wears a mask while holding her dog and studying. A computer is open on the table in front of her.Webex and Zoom have become a fact of the workday for many of us. There are guides for downloading, installing, and using these tools in the Knowledge Base’s (KB) Remote Technology Toolkit.

G Suite

You have full access to G Suite for Education applications, which includes things like Docs, Sheets, Meet, and Calendar. Faculty and staff also have unlimited storage in Drive -- incredibly useful as a backup mechanism if for nothing else.

Note: The enhanced features of Google Meet were deprecated in August. For meetings of more than 100 people and recording capabilities, please choose either Zoom or Webex.


Some Miami resources are only available on campus. When you’re not connected to MU-Wireless, however, you can still access these applications by installing our Virtual Private Network. The VPN acts as a secure tunnel through which your “traffic” flows -- allowing you to use things like the AppPortal and other campus-specific tools from wherever you are in the world!

Read more about VPN.


If your computer doesn’t have enough space to install a particular application, or if your particular operating system won’t run a program (e.g., Microsoft Access doesn’t have a macOS version), the AppPortal essentially streams apps through the internet to your computer.

New for the Fall 2020 semester: You no longer need to download the AppPortal software to your computer! There is a web browser version. Just go to

Here's to a great academic year!