Social Distancing & Safe Work Habits

Guidelines for Distancing and Hygiene

Physical Facilities will provide daily cleaning and disinfecting of classrooms, breakrooms, bathrooms, and public spaces. Additionally, all employees will be expected to practice physical distancing and personal hygiene in order to  help protect the community from the spread of the coronavirus  by following the guidelines below. All employees will be asked to daily monitor their own health.

New Controls

Miami’s Physical Facilities and Environmental Health and Safety are making appropriate adjustments to workspaces to facilitate social distancing. You will begin to see changes and increased signage across the campuses to help us practice social distancing. A few of the visual changes you will see are included in the list below:

  • One-way entrance/exit
  • One-way office hallways or aisles
  • Plexiglas or other partitions to serve as sneeze guards/shields, if appropriate
  • Use of tape or other floor markings to designate 6-foot distances

Cleaning Standards

Physical Facilities custodial staff will provide daily cleaning, sanitization and disinfection of high touch surfaces in shared spaces to prevent the spread of COVID-19. HAND SANITIZER STATIONS WILL BE PROVIDED AT ALL PRIMARY ENTRY AND EXIT POINTS TO BUILDINGS AND WILL BE MAINTAINED BY PHYSICAL FACILITIES STAFF.

However, we recognize that many will want to and in some cases should disinfect certain surfaces throughout the day before and/or after use. Physical Facilities will provide additional cleaning and sanitization materials for use by building occupants.

PLEASE NOTE THAT THESE PRODUCTS THAT ARE PROVIDED ARE IN RESPONSE TO THE CURRENT COVID-19 OUTBREAK and OUR APPROACH MAY CHANGE IN THE FUTURE.

PLEASE USE CLEANING SUPPLIES JUDICIOUSLY AS THEY ARE IN HIGH DEMAND AND SHORT SUPPLY GLOBALLY.

PLEASE DO NOT DISCARD BOTTLES, PUMPS AND SPRAYERS SO THAT THESE CAN BE REFILLED.

Classrooms, Teaching Labs and Seminar Rooms

  • Each classroom/lab will have paper towels and an EPA approved disinfectant (NO GLOVES OR OTHER PPE REQUIRED) for use in that space.
  • Cleaning supplies are expected to remain in these designated spaces. Please DO NOT REMOVE TO ANOTHER SPACE.
  • Physical Facilities custodial staff will replenish as needed on a daily basis for classrooms and labs
  • High touch surfaces (e.g., light switches, door knobs, computer panels, keyboards, desks and arm rests) are used by multiple people daily.  We recommend each person disinfected their work/study area before and after use. 

Offices

  • Each departmental office area will receive an allotment of cleaning supplies and hand sanitizer based upon the number of offices in the department. This will include paper towels, EPA approved disinfectant (NO GLOVES OR OTHER PPE REQUIRED) and hand sanitizer. Physical Facilities custodial staff will replenish as needed on a weekly basis.
  • The cleaning supplies and hand sanitizer will be centrally located in each departmental office

IT IS OUR GOAL TO PROVIDE SUFFICIENT ACCESS TO SUPPLIES FOR YOUR USE. SUPPLIES NEED TO REMAIN STORED IN A CENTRALLY LOCATED SPACE SO THAT WE CAN REPLENSIH AS APPROPRIATE.

  • Occupants of personal office are strongly encouraged to keep their work space disinfected, with a particular focus on high touch surfaces such as door knobs, door frames, mice, keyboards, light switches, arm rests and desk tops. While Physical Facilities custodial staff will disinfect door handles on the exterior of office doors daily, it is recommended that in-person meetings with guests virtually  or occur in designated spaces within the building and to minimize as much as possible meeting in personal offices.

Common or Public Spaces Within Departmental Office Spaces

  • Applies to the following spaces: waiting/reception areas, counter service areas, break rooms/office kitchenettes
  • It is strongly recommended that all high touch surfaces (e.g., light switches, arm rests, countertops, door knobs, faucets and handles) be disinfected on a frequent basis during normal business hours
  • The supplies allotted to each department for office cleaning should also be used for this purpose.

Residence Halls - Common Areas  

  • It is recommended that high touch surfaces be disinfected in kitchens, television rooms, study rooms and other common spaces by students after each use
  • Each residence hall will receive an allotment of cleaning supplies and hand sanitizer dispensers are installed in building entry points. Physical Facilities custodial staff will replenish as needed on a weekly basis.
  • Disinfectant spray will be centrally located in a kitchen/common area per floor
  • It is the responsibility of each RA to make sure these items are used appropriately and are kept centrally located for everyone’s use

REGARDLESS OF THE TYPE OF SPACE IN USE, ANY HIGH TOUCH ITEMS ARE RECOMMENDED TO BE DISINFECTED WHENEVER POSSIBLE BEFORE AND AFTER USE.  THIS IS ESPECIALLY TRUE OF ITEMS THAT MIGHT BE SHARED.

Employees should work with their supervisor to develop and understand a process for cleaning and sanitizing workplaces and tools throughout the workday and at the close of business or between shifts. These standards should follow the CDC’s guidance for cleaning and disinfecting workplaces.  https://www.cdc.gov/coronavirus/2019-ncov/community/reopen-guidance.html

HVAC (Heating, Ventilation and Air Conditioning)

Miami University follows the American Society of Heating, Refrigeration, and Air-Conditioning Engineers (ASHRAE) and general CDC recommendations for HVAC systems. Our focus is in the initiatives described below:

  • Filtration- Our air-handlers serving large sections of our buildings typically have MERV8 air filters installed. Recommendations are to install air filters with a much higher filtration capability - specifically MERV13 filters. We are in the process of changing all of these filters on campus now and will be complete prior to the students returning to campus.
  • Ventilation- Buildings are designed to "mix" the air. Essentially some portion of the air is returned, or reused and mixed with some quantity of fresh air. Most systems are now designed to reduce energy consumption by minimizing the amount of outdoor air and maximizing the amount of return or reused air. We measure air quality (e.g., CO2 monitors) to ensure occupant safety. In current conditions, we are forgoing the energy savings and maximizing the outdoor air (or fresh air) and minimizing the return air. We are able to do so with our digital building automation system. While each building has design limitations, we are definitely enhancing the amount of outdoor air in the spaces.
  • Operating Schedules- To achieve our energy and sustainability goals, we employ many different control strategies to optimize operation of our heating, ventilation, and air-conditioning (HVAC) equipment. One example is that we "set-back" or limit the operation of the equipment when the buildings are less occupied. In current conditions, we will be returning the equipment to normal operation earlier in the morning and continuing to run the equipment later in the evening to ensure the building's air is changed-over with fresh air. In essence, we will be flushing the building's air much more regularly than we historically would.