Year End Processing Deadlines

Listed below are deadline dates by which various year-end actions must be accomplished to be included in Fiscal Year (FY) 2019 business. The appropriate office and telephone number are also listed should you have questions. Please make every effort to meet the following deadlines and process all outstanding documents.

Request for Purchase Order Requisitions

Contact: Strategic Procurement 9-0983

The Strategic Procurement staff will attempt to assign all pending requisitions for purchase orders by close of business June 30 so that encumbrances will post to fiscal year 2019. If a department is faced with a large order that requires posting the encumbrance in fiscal year 2019 and requires special attention, such as bidding or contract development, please contact Strategic Procurement in advance (preferably no later than June 15) so that they may appropriately assist with completing the order. Should a department wish to issue a purchase order using FY 2019 budget PRIOR to July 1, 2019, the Buyway requisition MUST be entered using a date of July 1, 2019 or LATER.

Direct Pays/Travel Expense Reports

Contact: Accounts Payable 9-9200

All direct pays and travel expense reports with expense(s) occurring on June 30, 2019 or prior will be charged to FY 2019. Any direct pays and travel expense reports for FY 2019 received between July 10 and July 13, 2019 with a total greater than $2,500 will be charged to FY 2019; any with a total of $2,500 or lower will be charged to FY 2020. If travel overlaps the fiscal year, the reimbursement must be expensed to the fiscal year in which the greatest number of "travel days" occurred.

Budget Transfers 

Contact: Budget 9-4227

Budget transfers for FY 2019 must be received in the Budget Office by Friday, June 21, 2019.

Banner Interdepartmental Upload

Contact: General Accounting 9-6118

All interdepartmental charges, in the form of an upload, which are to be included in FY 2019 must be sent to by 11:30 A.M., Wednesday, July 3, 2019. Any uploads received after that date will be charged to FY 2020.

Labor Redistributions

Contact: General Accounting 9-6112

Labor Redistributions for July 2018 through May 2019 expenses should be sent to on a monthly basis to be processed in the appropriate month. Labor Redistributions for June 2019 expenses ONLY must be sent to by 11:30 A.M., Wednesday, July 3, 2019. Any received after the deadline will be processed in July as a FY20 transaction.

Journal Vouchers

Contact: General Accounting 9-6118

Journal Vouchers for July 2018 through May 2019 expenses must be sent to by Tuesday, June 4, 2019. Journal Vouchers for June 2019 expenses ONLY must be sent to by 11:00 A.M., Wednesday, July 3, 2018. Please note these dates replace any previously published dates on the Journal Voucher Form.

The Controller’s Office staff appreciates your efforts to submit these items as early as possible throughout the fiscal year as well as during the last month of processing.