General FAQs

Updated April 2022

Masks

Can a faculty member still require masks in their individual classroom? Are there consequences for not wearing a mask?

Some faculty and staff may continue to request (not require) that others wear a mask in individual classrooms, research labs, or offices. Please continue to carry a mask to wear in these situations to protect the health of vulnerable people in our community and respect the Miamians who make these requests. However, there will be no consequence if you decline the request.

Illness/Testing

What are the attendance policies if I feel ill with COVID-19 symptoms?

Students. You should not go to classes or come to campus if you are ill. It is the prerogative of the individual faculty member to set attendance policy for each individual course, and it is the responsibility of the individual faculty member to inform students of that policy in the course syllabus or other written documents at the first class meeting.

Faculty are strongly encouraged to work with students who miss class due to a death in the family, serious illness, or other critical circumstance. Students needing assistance regarding absences due to death, illness, or other critical circumstance should contact the Office of the Dean of Students (Oxford) or the Student Services (regional campuses).

Employees. You should not come to work if you are ill. Employees who come to work and display symptoms like those associated with COVID-19 described above will be sent home. Supervisors may ask employees who report feeling ill at work, or who call in sick, questions about their symptoms to determine if they have or may have COVID-19.

Are you testing students for COVID-19?

In order to monitor how COVID-19 is impacting our campus community, a voluntary asymptomatic surveillance testing program began the first week of the Spring 2022 semester for students, faculty, and staff. Random samples will be drawn each week and invited to test. The program is voluntary, but your participation is highly encouraged as it will help you monitor your own health, take care of our community, and provide us with important data for assessment and planning purposes.

Learn more about testing

Vaccination

How do I submit proof of vaccination?

If you have already submitted proof of vaccination (e.g. a vaccination card), you do not have to submit it again. However, please update your records to reflect current status, such as a second dose or a booster shot.

Can I check to make sure Miami has my records or exemption?

If you think there is a mistake in Miami's records:

  • Students: you can submit a Records Correction Request form.
  • Employees: you can contact hrcovid19@MiamiOH.edu with covid-related questions. Alternatively, contact the appropriate office (Academic Personnel 513-529-6724 for faculty and Human Resources at 513-529-3131 staff).

What are the reasons for exemptions?

Exemptions may be granted for the following reasons:

  • Medical, with documentation; or
  • Sincerely held religious beliefs, practices or observances, or reasons of conscience, including philosophical and ethical beliefs.

To request a non-medical exemption for religious beliefs or for reasons of conscience, students and employees must complete a form affirming a sincerely held belief, acknowledging the risks of COVID-19, and agreeing to comply with campus health, educational, and safety requirements.

Your exemption request must include an articulated ethical, philosophical, or religious basis for refusing the vaccine that demonstrates you are making an informed decision.

What is the Exemption Process?

Students

If you are requesting an exemption for one or more vaccines, you will receive a link to the exemption form after you submit the Proof of Immunization form electronically. There is space on that form to indicate your intent to request an exemption.

Exemption reviews may take 7-10 days or longer.

Employees

Employees must request an exemption through a separate process using one of the following forms:

What health conditions qualify for a medical exemption?

Your health care provider should help you determine whether you have a health condition preventing you from getting vaccinated. They can provide documentation to support your request.

What if I already have a medical or religious exemption for other vaccines?

You do not need to submit an exemption for the COVID-19 vaccination if you already have a medical or religious exemption on file for other vaccinations.

If I get an exemption from Miami, does that apply to my internship, clinical, or practicum?

No. Students engaged in internships, student teaching, nursing practicums, and other similar engagements will need to work directly with those organizations to comply with their specific requirements. An exemption from Miami will not fulfill any requirement that an external organization has in place.

Why are you allowing individuals to be exempted from the COVID-19 vaccination requirement for religious beliefs and reasons of conscience?

In following Miami University policy, Miami already requires students to meet immunization requirements for a number of vaccines. Exemptions from these requirements have always been considered for certain medical conditions and documented religious convictions. This has been expanded to include ethical and philosophical reasons. The process for requesting an exemption requires an individual to complete documentation affirming a sincerely held belief, acknowledging the risk of serious illness, and agreeing to comply with health and safety requirements to best protect the community and themselves—including testing—for unvaccinated individuals. Those who are exempted may be subject to additional public health requirements and must complete an educational module.

Quarantine/Isolation

If I am quarantined or isolated, how long will I have to remain in my assigned space?

For isolation, the duration is at least 5 days from the onset of your symptoms or the date of your COVID-19 test (if asymptomatic).

  • Off-campus students may return to campus on day 6 as long as their symptoms have improved and they have had no fever for 24-hours (without the use of fever reducing medication). If symptoms haven’t improved or you still have a fever after 5 days, you are required to isolate until you are fever-free and your symptoms have improved.
  • On-campus students must complete an antigen test on or after Day 5 of their isolation period in order to potentially return to their residence hall and classes on day 6.
    • If you test positive, you are required to remain in isolation for a full 10 days (unless you complete an additional antigen test, which is not provided by the university, and test negative).
    • If you test negative, you may return to your residence hall on day 6 after you upload your negative test result to MedProctor, email CovidQandI@MiamiOH.edu to let us know your upload is complete and receive a confirmation email from a COVID-19 case manager. You should wear a well-fitted mask for 5 additional days while indoors and around others.
    • If you choose not to complete an antigen test, you will be required to remain in isolation for a full 10 days.

If I’m in Oxford when I find out I have to be quarantined or isolated, can I just go home and quarantine or isolate at my permanent residence?

If you are an on-campus student and you are told to isolate, you may choose to isolate at one of the following locations:

  1. An on-campus space designated by Miami University (isolation only).
  2. The home you lived in immediately before coming to Miami University if the following conditions are met:
    1. It is within driving distance of Oxford and you can drive there without making any stops (no use of commercial transportation options such as buses or airplanes).
    2. You have a private bedroom in which to stay until your release date.
    3. Anyone living in your home understands the risks of having you there. (They may get COVID-19 from you, and they too may need to quarantine or isolate).
    4. You agree to follow all requirements for isolation/quarantine. If you do not have access to your own vehicle, a parent can pick you up if the above criteria are met.
  3. At another off-campus location of your choice (friend’s house, hotel, etc.) if the following conditions are met:
    1. You have a private bedroom in which to stay until your release date.
    2. Anyone living in the space understands the risks of having you there. (They may get COVID-19 from you, and they too may need to quarantine or isolate).
    3. You agree to follow all requirements for isolation/quarantine.

What should I do if I am a close contact and start experiencing symptoms?

If it is a medical emergency, call 911. If it is not a medical emergency and you are in the Oxford area, call Student Health Service (SHS) to make a phone consultation appointment. Tell them you were a close contact and are experiencing Covid symptoms. SHS will schedule a phone consultation with a provider or nurse who will determine your next appropriate steps. You may call the Butler County General Health District at 513-863-1770 to report symptoms.

What information will be shared with others about my isolation status?

Personally identifiable student information is protected by the Family Educational Rights and Privacy Act. Your privacy is important, and we will not share any personal medical information except as described below.

  • In the event of isolation, you may request to have your faculty members informed that you are absent due to illness (will not specify the type of illness) and your expected date of return, if known. This process and the link to the request form are contained in an email attachment you received from Miami covid case managers.
  • Personally identifiable information will be shared as required with public health officials in order to facilitate contact tracing and notification.
  • During contract tracing, your name and identity will not be revealed to your close contacts.

If I live off-campus will I be required to isolate?

If you live off-campus and are called by the Butler County General Health District and asked to isolate, you are expected to isolate and follow the instructions given during that call. Isolation letters will no longer be sent from the health department.

Non-compliance may subject you to significant consequences including legal action through the Butler County General Health District or disciplinary action through Miami University.

If your living arrangements meet the criteria for suitable isolation space (as deemed by public health guidelines) you will be permitted to isolate at your off-campus address.

What are your quarantine and isolation policies?

Read about our Quarantine and isolation policies.