Approval Requirements for Requisitions
The University requires certain signatures at a minimum for the approval of purchases, including: requisitions, travel reimbursement requests, and personal reimbursement requests at the University. With the exception of travel reimbursements, approval authority is established electronically. Department Chairs and Directors establish approval hierarchies on a department-by-department basis through consultation with the Strategic Procurement and the Controller's offices.
Offices of the President, Vice Presidents, or Deans
Requisition (of any amount) initiated in one of these offices requires one of the following signatures: President, Vice President, or Dean.
Travel or any other personal reimbursement requires two signatures:
- Person requesting reimbursement and
- An approval authority (from the above list) to whom the requestor reports
Departments
Departmental requisitions over $5,000 require two signatures:
- Department Chair/Director and
- President, Vice President, or Dean to whom the requestor reports
Requisitions within departments of $5,000 or less require one of the following signatures: Department Chair or Director.
Travel or any other personal reimbursement requires two signatures:
- Person requesting reimbursement and
- An approval authority (from the above list) to whom the requestor reports
Regional Campuses
Requisitions (of any amount) initiated on the regional campuses require one signature: Executive Director or Regional Campus Business Manager.
Travel or any other personal reimbursement requires two signatures:
- Person requesting reimbursement and
- An approval authority to whom the requestor reports
Exceptions and Delegation of Approval Authority
The approval authorities listed above may delegate their authority to their associate, assistant, or designated business officers as appropriate to their organizations. Small purchase authority for requisitions of $500 or less may also be delegated to a department secretary or to another staff member.
For department requisitions above $5,000, the President, Vice Presidents, or Deans may, at their option, delegate single signature authority to their respective Department Chairs/Directors.
All approval delegations must be in writing and filed with The Office of Strategic Procurement. Approval authority received through delegation may not be further delegated. Any approval authority may establish more restrictive approval requirements for its area of responsibility. However, enforcement of these restrictions shall remain the responsibility of the approval authority.