DUOS Application Online Submission Deadline: Mon Oct 17, 2022 (5:00pm)

Email to request the DUOS Application as an MS Word document.

DUOS Application Upload Link: 

Assemble your documents in this order: 1) two-page application form, 2) three-five page DUOS proposal and 3) the supervising faculty member’s one-page of written comments about 1) the quality of the proposed project; 2) the undergraduate’s authorship of the project and 3) the capability of the graduate student to mentor the undergraduate. Label your proposal sections as described in the guidelines.  Page Margins 1";  font size at least 11 point.

Required Application PDF File Naming Format. Follow this pattern:  duos-23-app-undergrad unique id _ grad student unique id.  Example:  duos-23-app potterhj_dumblea.pdf 

Program Goals 

The DUOS program connects graduate and undergraduate researchers who collaborate on a spring semester research project under the supervision of a faculty member in a Ph.D. granting department. Responsibility for a successful research experience will rest with the undergraduate student scholar and their graduate mentor. Either the undergraduate or graduate student may initiate the application, but the undergraduate student is to have primary authorship of the project. Application to the program is open to any Miami University undergraduate student in good standing (who holds a minimum 2.75 GPA) and to any Miami post-master’s doctoral student in good standing who has agreed to abide by program requirements.

Participation in Collaborative Scholarly Project

Either graduates or undergraduates may initiate the application, but the undergraduate student is to have primary authorship of the project. If selected for an appointment, the undergraduate and graduate student partners are expected to work collaboratively to complete the project during spring semester and to share the research results with the scholarly community.

Project Timeline

10/17/2022  Online Application Deadline
Mid-November 2022  ORU coordinator emails applicants about the funding decision.
04/24/2023  Student and Grad Student investigator submit final project report. Request a no-cost extension to complete the research by 04/18/2023
  • Final report due date for an extended project 11/17/2023

Joint Application by the Undergraduate and Graduate Student Pair

Note: A single graduate student can be listed as a prospective mentor on ONLY one application.

An eligible graduate student under supervision of a faculty mentor (who has agreed to oversee the research project) will collaborate with a specific (eligible) undergraduate student in developing a research proposal to submit to the DUOS Program. If funded, the project will be conducted in spring semester.

The graduate student must be willing and able to provide appropriate supervision and mentorship of the undergraduate with whom she or he has elected to be paired. The program is not intended to support graduate student supervision of undergraduates who are doing menial tasks in service of the graduate student's research.

The graduate student should assist the undergraduate to develop a proposed project that qualifies as research or other creative endeavor that will add to the sum of human knowledge and contribute to the growth of the scholarly or creative capability of the undergraduate scholar. Submit your final draft to the supervising faculty member at least two weeks prior to the application deadline for review and feedback.

Either graduates or undergraduates may initiate the application, but the undergraduate student is to have primary authorship of the project.

The program is highly competitive. In preparing the application, the graduate student mentor should assist the undergraduate to generate a well-written proposal that can be understood by an educated person who is not a specialist in the field. Graduate students should strive to provide a meaningful and appropriate undergraduate student experience.

Required DUOS Research Proposal Section Headings

Make sure to address each of these issues concisely.

Diversity, Equity and Inclusion Attributes Statement

In the proposal, include a statement about how the proposal addresses DEI attributes and mentioned it in the abstract as well. In keeping with broader university-wide diversity, equity and inclusion efforts, the Office of Research for Undergraduates (ORU) ask you to identify research, scholarship, or creative activities in the areas of social justice, human rights, diversity, equity and inclusion.

Project Background and Goals

Clearly state your research question and discuss what you intend to accomplish, achieve, or determine by completing your project. What work have you or others already done on this problem? You should include a statement of hypothesis or of the creative question at issue.

Creative Processes or Methodology

Describe the materials you will utilize, the manner in which you will approach your project and the major steps involved in completing your effort. Explain how your intended creative techniques or research methods are appropriate for accomplishing your stated goals.

Expected Accomplishments or Results

Discuss how you will analyze your results and interpret them or how you will present and critique your final product. Explain the significance of the intended achievements or results to the original project goals.

Educational Value for the Undergraduate

Review the list of DUOS program benefits in these guidelines and discuss. What preparation does the undergraduate bring to this project? What skills/knowledge will the undergraduate gain by conducting the project, and how does this fit into the overall educational/career goals of the student?

Mentoring Plan

What experience/preparation does the graduate student mentor have for supervising this project? Preference will be given to graduate students who can document prior research collaboration with a faculty member. Describe the expected manner, form, and frequency of the interactions between the undergraduate scholar and graduate mentor for the duration of the project.

Feasibility and Scope

Provide a detailed budget and explain why these items are needed for your project. Why is it realistic to complete the project given the time frame and program funding limits?

Proposal Evaluation Criteria

Dr. Gary A. Lorigan, Professor of Chemistry, chairs the DUOS review committee, which MAY provide funding for up to 11 awards. Each project may receive up to $1,000 total. Awardees should budget 75% of funds to be used in direct support of the research project. Depending on the university travel policy during the COVID-19 pandemic, the remaining 25% of the funds ($250.) may be used for dissemination of research results (i.e. publication costs or for conference attendance). 

The review committee considers the following criteria during proposal evaluation:

  • readability/clarity of the proposal and its conformity to the required format
  • quality of experiences proposed by applicants; including significance of the problem to be addressed, the clarity of linkage between problem and method/creative process, the feasibility of the project in terms of the partners’ skills, time, and budget, and educational value to the undergraduate student.
  • quality and appropriateness of the mentorship supervision and interactions proposed
  • distribution of awards across disciplinary areas

Faculty Mentor's Role and Responsibilities

Certification of the Project and the Researchers:
In order for the project to be funded, the supervising faculty member is required to: certify he/she is willing to oversee the research project.

The faculty mentor will write a one-page statement that addresses: the quality of the proposed project, the undergraduate’s authorship of the project and the capability of the graduate student to mentor the undergraduate.
This signed statement MUST be included in the Application document pdf file the undergrad student submits.

Compliance with University and Federal Research Regulations:
It is the responsibility of the graduate student’s faculty advisor to assure that all required regulatory committee approvals (human subjects, vertebrate animals, radioisotopes or recombinant DNA) are obtained prior to the start of the project.

Independent study credit: 
If the supervising faculty member determines it is appropriate for the undergraduate student to receive independent study credit for his/her conduct of the project, then the faculty member will serve as the instructor of record for that independent study.

Graduate Mentor Eligibility

You need an advanced (post-masters') grad student from one of Miami's doctoral departments: Biology, Chemistry and Biochemistry, Educational Leadership, Geology and Environmental Earth Science, Microbiology, English (Rhetoric and Composition), Political Science, Gerontology, or Psychology. Ask faculty members whose work interests you if they can refer you to an appropriate grad student. The program is open to all Miami University full-time post-masters doctoral students. If the graduate student's program does not offer a masters degree, students must be in at least their second year of graduate study. Preference will be given to graduate students who can document prior research collaboration with a faculty member. A grad student can be listed as a prospective mentor on just one application with an undergrad student.

Undergraduate Student Eligibility

An undergraduate student can be listed as a prospective mentee on just one application with a grad student. Application to the program is open to any Miami University undergraduate student who holds a minimum 2.75 GPA and is otherwise in good standing (not on probation, etc.). The student must also be willing to collaborate with the graduate student to complete the project and communicate the results of that work to the scholarly community. An undergraduate student can receive only one DUOS award during their academic career.

The University will own Inventions/intellectual property developed during the research.

By signing the DUOS application form, all participants agree they will NOT be entitled to any compensation or royalties for the intellectual property developed through this research. Disclosure of inventions and intellectual property must be made during the research process, using a Miami University Invention Disclosure form. Contact staff in the Office of Research and Innovation (ORI) 529-3600.

Required mentor-mentee scholarly context training for both research partners

ORU staff will schedule training covering expectations for collaborators roles and responsibilities in an apprentice/ mentor partnership. Expect the training to occur the week after awards are announced.

Presentation of the Project

It is expected that the undergraduate and graduate students will produce a product (paper, oral presentation, poster, artwork, portfolio, model, etc.) as a result of their joint project. The undergraduate student and graduate mentor at the beginning of the student's participation should agree as to the purpose and form of this product. The undergrad student will be expected to present this product, if appropriate, at Miami's annual spring Undergraduate Research Forum.  Online registration will open at the start of spring semester <>. In addition, it is strongly encouraged that partners aim toward regional/national/ international presentation/ performance/dissemination of their work.

Project Final Report Due by April 24, 2023

Use the DUOS proposal section headings to create your final narrative report about the conduct and outcomes of the research collaboration. If warranted, the graduate student may request a no-cost extension of the funding end date. Send an email with a clear justification to Martha Weber, Undergraduate Research Coordinator, who will process the request.

Program Benefits 

  • a focus on an undergraduate learning the processes of research and scholarship under the supervision of graduate student mentor

  • training for the graduate and undergraduate student pair about the expectations for their roles as mentor and mentee in a research partnership

  • enhances graduate student research programs by the participation of talented undergraduates

  • enables doctoral students to enhance their skills as mentors of undergraduate scholars

  • undergraduate student may earn independent study credit, if appropriate

  • adds a distinctive scholarly experience, shown to increase student intellectual maturity, to undergraduate education

  • increases availability of graduate students as role models for undergraduate students

  • encourages both the graduate student and undergraduate student to become more reflective about their role and responsibilities in the apprentice/mentor relationship

  • creates the basis for future job application materials documenting graduate students experiences/achievements in their role as research mentors

  • publicly recognizes graduate students who are making an effort to enhance their performance as research mentors

  • enhances the university community awareness and appreciation of the synergy between graduate and undergraduate programs

  • clearly links scholarship and teaching at the University

  • serves as a model program that other graduate schools may emulate