Reporting to the University

Duty to Report Resources

Find information on where to report, what resources are available, and how to speak with people who report to you.

Overview and Resources (PDF)
Talking Points (PDF)

Miami University is committed to maintaining a healthy and safe learning, living, and working environment and to creating an environment that promotes responsibility, dignity, and respect in matters of sexual and interpersonal conduct. In order to protect the safety of the community, provide options, and promote accountability, the following page describes various reporting options, resources, and services.

Victim/survivors are under no obligation to report and can request assistance in reporting should they wish. Using a university process is not a replacement to a police investigation. Please note, a delay in reporting to police could weaken or result in a loss of evidence used to determine whether an individual is responsible for an offense.

Who has a duty to report?

All employees who become aware of behavior prohibited by policy are required to report it to the Office of Equity and Equal Opportunity. This includes administrators, supervisors, managers, faculty and staff. Graduate Assistants (GAs), Residential Assistants (RAs), Orientation Leaders (SOULS) and student managers in Housing, Dining, Recreation, and Business Services (HDRBS) are also required to report.

Additionally, an individual may have obligations to report under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. For more information regarding reporting including definitions and what information to report, see Campus Security Authority.

You may see reference to "responsible employees." According to the U.S. Office of Civil Right’s 2001 Guidance, a responsible employee includes any employee: who has the authority to take action to redress sexual violence; who has been given the duty of reporting incidents of sexual violence or any other misconduct by students to the Title IX coordinator or other appropriate school designee; or whom a student could reasonably believe has this authority or duty.

How do I report a violation, if I have a duty to report?

Those with a legal privilege of confidentiality and researchers may be exempted from reporting. For more information, please review the policy and protocols.

If there is imminent danger, contact the police immediately.

Reporting a Violation
Report Type* Office Contact Information
Sexual harassment, sexual misconduct, or interpersonal violence involving employees Office of Equity and Equal Opportunity; Kenya Ash, Title IX Coordinator Office of Equity and Equal Opportunity, Hanna House, Miami University, Oxford, Ohio 45056, 513-529-7157, or ashkd@MiamiOh.edu
Sexual harassment, sexual misconduct, or interpersonal violence involving students on the Oxford or Luxembourg campuses Student Sexual Assault Response Coordinator; Rebecca Getson, Deputy Title IX Coordinator 104 Health Services Center, Miami University, Oxford, Ohio 45056, 513-529-1870, or getsonra@MiamiOH.edu
Sexual harassment, sexual misconduct, or interpersonal violence involving students on the Regional campuses, including Greentree and VOA Office of Diversity and Multicultural Services; Bennyce Hamilton, Deputy Title IX Coordinator for Regional Students 117 Rentschler Hall, 1601 University Boulevard, Hamilton, Ohio 45011, or 144 Johnston Hall, 4200 N. University Boulevard, Middletown, Ohio 45042, 513-785-3283, or hamiltbe@miamioh.edu
Discrimination or harassment based on age, color, disability, gender identity or expression, genetic information, military status, national origin, pregnancy, race , religion, sexual orientation, or protected veteran status Office of Equity and Equal Opportunity; Kenya Ash, Director Office of Equity and Equal Opportunity, Hanna House, Miami University, Oxford, Ohio 45056, 513-529-7157, or ashkd@MiamiOh.edu
* Crimes should be reported to the Miami University Police.

How do I report a violation as a victim/survivor or someone without a duty to report?

A report can be made to the Office of Equity and Equal Opportunity (OEEO). For more information on reporting to OEEO, see Reporting Harassment and Discrimination.

A report can be made to one of the Title IX Officers. For a list of officers, see What is Title IX?.

A report can be made to the Office of Ethics and Student Conflict Resolution (OESCR). For more information, see Report an Incident.

A report can be made anonymously through EthicsPoint. For more information, see EthicsPoint Reporting. (Be aware that Miami may have a limited ability to respond to an anonymous report.)

How do I access confidential resources?

Accessing confidential resources will not result in a report to law enforcement or the University. A person may speak confidentially with certain persons including the following:

Support and advocacy resources

Counseling Resources

Medical Resources

  • Miami’s Health Services Center: 513-529-3000, Health Services Center, Oxford
  • McCullough-Hyde Memorial Hospital, 110 N. Poplar St, Oxford, 513-523-2111
  • Fort Hamilton Hospital, 630 Eaton Ave, Hamilton, 513-867-2000
  • Atrium Medical Center, 1 Medical Center Dr, Middletown, 513-424-2111

Off-campus with clergy, counselors, and physicians, including most local area hospitals, where a Sexual Assault Nurse Examiner (SANE) is available.

How are such violations defined?

Violations in the Title IX Protocol for Students include those defined by the Code of Student Conduct and by the State of Ohio.

Violations in the Title IX Protocol for Employees are defined by Miami University policy and by the state of Ohio.

Harassment and Discrimination offenses are defined in MUPIM section 3.6.

What is MUPIM and the Title IX Protocol?

MUPIM is the Miami University Policy and Information Manual. The Title IX Protocol describes how the University typically responds to reports of Title IX violations. It also: provides guidance for those who have been the victim/survivor of Title IX violations; outlines the University’s student disciplinary response to alleged violations; and identifies the relevant places within the University responsible for the Protocol and programs associated with it. The Title IX Protocol has two variations: Employees and Students.

What’s the difference between Title IX and Clery?

Title IX of the Education Amendments Act of 1972 is a federal law that states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is the landmark federal law, originally known as the Campus Security Act that requires colleges and universities across the United States to disclose information about crime on and around their campuses. Miami University has designated student organization advisors as Campus Security Authorities (CSAs) based on their significant responsibility for Student and Campus Activities. CSAs are identified in the Annual Security and Fire Safety Report as individuals or organizations to which students and employees should report criminal offenses to if they do not wish to report them directly to the police.

What training am I required to complete?

All new employees automatically receive online training and are required to complete this training within 30 days. Given the July 1, 2017, updates to the Policy Prohibiting Harassment and Discrimination, Title IX Protocol for Employees, and Title IX Protocol for Students, faculty and staff hired prior to August 1, 2016, are required to take either in-person training OR online training.

As a current employee with a duty to report, the training requirement may be fulfilled either in person or online. This requirement is part of Miami University’s efforts to provide an environment free of harassment and discrimination. The deadline to complete in-person or online training is no later than January 31, 2018. Regardless of when an individual completes training, the duty to report and policy updates are effective as of July 1, 2017.

If you have not already, you will receive an email from OEEOTraining@MiamiOH.edu with the links to the online training and in-person registration.

For information on where to report, what resources are available, and how to speak with individuals that report to you, see "Duty to Report Resources" above.

Please Note: Those designated as CSAs (Campus Security Authority) are required to complete additional training specifically for CSAs. CSA training is a separate and distinct training supervised by the Clery Act Coordinator. For more information, see Campus Security Authority.

What does it mean to be a "responsible employee"?

According to the Office of Civil Right’s 2001 Guidance, a responsible employee includes any employee: who has the authority to take action to redress sexual violence; who has been given the duty of reporting incidents of sexual violence or any other misconduct by students to the Title IX coordinator or other appropriate school designee; or whom a student could reasonably believe has this authority or duty.

According to the OCR’s “Question and Answers on Title IX and Sexual Violence”, a responsible employee must report to the school’s Title IX coordinator, or other appropriate school designee, all relevant details about the alleged sexual violence that the student or another person has shared and that the school will need to determine what occurred and to resolve the situation. This includes the names of the alleged perpetrator (if known), the student who experienced the alleged sexual violence, other students involved in the alleged sexual violence, as well as relevant facts, including the date, time, and location.