Share Access to Student Records
The Family Educational Rights and Privacy Act (FERPA) is a Federal law that protects the privacy of student education records, both financial and academic. FERPA limits release of student record information without the student's written consent; however, it also gives the student's parent(s)/guardian(s) the right to review those records, without the student’s consent, if the parent(s)/ guardian(s) claim the student as a dependent on their Federal Income Tax Return.
Instructions for Students to Grant Access to Student Records:
- Login to myMiami with unique ID and password.
- Once logged in, select the "Student" tab at the top of myMiami.
- Within the "Student" tab, locate the section "Sharing Access to your Personal Records".
- Click on "Add additional people and/or modify access" to authorize users to access your personal records.
- Choose "Add additional people."
- Enter an email address for the person you are giving access to and click the submit button.
- Enter the person's information and indicate what records should be shared with this person. Options are:
- Personal Information (A listing of local address, local phone, and other personal information.)
- Course Scheduling (A listing of courses and meeting times for each term.)
- Grades (The miderm and final grades for each course for each term.)
- Bill Information (A detailed listing of your bill and online bill paying.)
- Financial Aid (A listing of all financial aid requirements and awards for each term.)
- Housing/Meal Plans (Information concerning your housing and meal plans.)
- Click “Submit” and you will be returned to a page where you can edit access and/or grant access to additional people.
A family member can initiate a request for access to the student's account. An account will be established with the student’s consent. Access remains in effect unless modified or terminated by the student.
Instructions for Access by Demonstrating Dependency
If a student does not grant access via myMiami, the parent may submit a copy of the first page of their most recent Federal Income Tax Return verifying that the student is claimed as a dependent for federal (IRS) income tax purposes. To continue access to a student's record via the dependency exception, a copy of the first page of the federal tax return must be submitted each year. The tax return must be submitted along with a written statement signed by the parent affirming the student has been claimed as a dependent.
The first page of the tax return should be redacted to remove all social security numbers except the students. Income information may also be redacted. If a student is claimed as a dependent by either parent for tax purposes, then both parents may have access under this provision.
Submit the documents to One Stop for Student Success Services, 301 S. Campus Ave., Oxford, OH 45056.