Mega Fair

Miami University has more than 600 student clubs and organizations, including service organizations, fraternities and sororities, academic and career-focused groups, and special-interest clubs. With so many options available for involvement, you may find yourself overwhelmed learning about your choices. To discover which student organization(s) may be a good fit, be sure to attend the Virtual Mega Fair on Sunday, August 23, 2020. 

2020 Fall Mega Fair 

Date: Sunday, August 23, 2020

Time: 1:00 pm - 4:00 pm

Location: Log in through the Hub

Miami University has more than 600 student clubs and organizations, including service organizations, fraternities and sororities, academic and career-focused groups, and special-interest clubs spanning the Oxford, Hamilton and Middletown campuses. With so many options available for involvement, you may find yourself overwhelmed learning about your choices. To discover which student organization(s) may be a good fit join us at this remote organization fair!

This event is a combination of the Oxford campus Mega Fair and Regional campus Fall Fests.

Students are able to join organizations across any of our campuses, no matter their "home" campus!

Most organizations will have options to meet online in video chats. They may have a password. If so this will either be in their short description and/or on their Hub page.

We suggest if you want to view an org's Hub page before click meet online that you open it in a new tab or window.

For any questions, feel free to email studentactivities@MiamiOH.edu

For Organizations: Sign-up Instructions for Virtual Mega Fair

You must register to participate in Virtual Mega Fair. Please read the instructions carefully and reach out to our staff at StudentActivities@miamioh.edu if you have any questions.

Step 1: Create a Virtual Meeting

  1. Create a virtual meeting in Google Calendar through Zoom, WebEx, Google Meet, or other virtual meeting platform.

    To create a meeting you will need to be logged in, preferably with your entity account credentials. Go to your Google Calendar and create a meeting (preferably) from 12 pm to 5 pm on Sunday, August 23. The actual Mega Fair event runs from 1 pm to 4 pm, but please add additional time at the start for your organization to discuss their plans before meeting with attendees, and add extra time at the end in case conversations go long.

  2. When creating the meeting, select “Add conferencing” and select your conferencing tool of choice. If you are using Zoom or WebEx make sure you are logged in.
    1. When using Zoom or WebEx, you will need a password. We suggest adding this to your description (step 2 below) as well as on your Hub page. You can also provide a link to your virtual event on your Hub page.
    2. If you do not want to password protect the event, you can choose to use Google Meet.
  3. Make sure you have the participant link AND password (where applicable) when you register for Mega Fair.

Step 2: Describe Your Org

Create a short, catchy description of your organization.

This description should be under 200 characters and include the password for your event if you are using Zoom or WebEx.

Step 3: Update your Hub Page

  1. Log in to the Hub. Select the 9 dots at the top of the page. Now select Manage.
  2. Select the organization you wish to register for Mega Fair.
  3. If your organization needs to complete annual registration, you must do that before you register for Mega Fair. You will see a light blue bar under your organization name on the manage page if you need to register. Select the Re-Register this organization button to begin that process.
  4. After registration is complete, select the About page under the sandwich menu to your left. Make sure your information on your front page is up-to-date, correct, and catchy. Feel free to add a welcome video. Even if it is just a simple video recorded on your phone, it will give people more information about your organization! Add pictures, events, news, and more to make your page lively and show potential members why they should join your organization! Remember, many people will visit your Hub page before entering a chat with your group to see if they are interested in talking to you.
  5. Once you have updated your group’s Hub page, you can register for Fall Mega Fair as either an Oxford OR Regional Student Organization, Departmental Organization, or Department. You must have a Hub page to register for the event.
    1. If you are a University Department wishing to participate in Mega Fair but do not currently have a page on The Hub, please email StudentActivities@MiamiOH.edu for the Oxford Campus or rosa@miamioh.edu for the Regional Campuses.

Step 4: Sign Up!

  1. To complete registration, return to your group’s Manage page where you will see the Fall Mega Fair sign-up. Select Sign-up, and you will be taken to a page that asks for a summary of your organization as well as an online meeting link.

    Place the link for your meeting (which you generated in the Google Calendar event set up outlined above) into the appropriate field. Copy your group’s summary and the password to your meeting (where applicable for Zoom and WebEx) into the Summary field.

    Note: NEITHER of these fields can be changed once you submit your registration for Mega Fair. If you do not put a meeting link, you will NOT be able to video chat with potential members. If you do not include the passwords, they may not be able to enter your meeting to chat with you.
    1. We suggest you ALSO add the link to your meeting and any associated password on your organization’s Hub page. By doing this you can update information in case of an error with your group’s Mega Fair registration. Many students will be visiting your page during this time, so this is a good place to make sure potential members have the correct information to interact with you during Mega Fair.
    2. Will no one from your group be available to participate in the virtual Mega Fair event? That is perfectly fine! Register for Mega Fair as outlined above, but do not enter a meeting link. During the event, instead of a link to meet with you there will be a “contact us” button where interested individuals can email your organization to get more information! This is an excellent way to show who you are to potential members even if you cannot be present.
      1. These emails will go to your organization’s primary contact, so make sure the contact is up to date and the person being contacted knows to check and follow up on messages to your organization. It's a good idea to make your organization’s entity account the Primary Contact so the organization’s email address gets messages. Again, if you choose to do this, be sure someone is checking the entity account email box.
  2. Once you have completed all the steps above don’t forget to hit "Submit".
  3. Congratulations! You’re now registered for Fall Mega Fair 2020!