Sunrise at Pulley Tower

October 2017

Miami HDRBS Lean Community on Facebook

For some time the Lean leadership team in HDRBS has been looking for ways to better share Lean information with their co-workers. In October 2016 it began to use the Lean Community Facebook page to offer timely and informative posts about Lean. A wide range of Lean topics, stories and facts are presented on the site in the form of videos, articles, infographics and memes. With time always in short supply, these short bursts of information are designed to make learning about Lean more accessible and enjoyable for all of the HDRBS staff.

If you would like to follow the page to learn about opportunities to participate in projects, reminders about university Lean activities or updates on university specific information, search @MiamiHDRBSLeanCommunity on Facebook.

Crime and Fire Log Accessibility Improvement

The MUPD Lean team consisting of Chief John McCandless, Lori Minges, Melissa Schappacher, Marjorie Foust, and Jordan Stiver was formed to work on how to share the Daily Crime and Fire Log statistics on the MUPD website. Within two business days the Daily Crime and Fire Logs are required to be made accessible to the public for inspections outlined by the federal law known as the Clery Act.

The Clery Act has numerous requirements that apply to all public and private post-secondary educational institutions participating in federal student aid programs. One of these requirements is the Crime and Fire Log. This log provides information about crimes that are reported to campus police that have occurred on campus, in or around a non-campus building or property, on public property within or immediately adjacent to the main campus, or within the patrol jurisdiction of the campus police. These details include the date and time the crime occurred, the nature of the crime, the general location of the crime, and the disposition of the complaint, if known. In addition, the log provides information about any fires in student housing. The previous Crime and Fire Log process involved the printing of the log and storing paper copies in a binder located within the Records and Information Office at the Police Services Center.

The team was tasked with finding a way to make the log available on the website while ensuring the information is provided in an accessible format meeting standards as outlined in the Web Content Accessibility Guidelines (WCAG) 2.0. By working with its vendor Omingo, for the internal records management system, and the MU Web Communications staff, the Lean team was able to develop a solution that would meet all of the applicable requirements. A feature was added to the management system to allow MUPD staff to produce the Daily Crime and Fire Log in an accessible format, and University Communications created a link between Google Drive and the web portal to allow for a seamless process to link the updated files to the Daily Crime and Fire Log.

The Daily Crime and Fire Log can be found at Overall, the team was able to improve productivity by 40%, eliminate the use of paper/binders, and save a total of $855.51 while complying with all of the Clery Act and accessibility requirements.

Lean Fair

Remember to save the date for the upcoming Lean Fair. It will be on January 17, 2018 in the Armstrong Student Center.