Cash Advances

Cash Advances allow you to access travel funds in advance of your travel. This prevents from having to make appropriate travel purchases using your personal funds and allows you to access cash before you travel somewhere.

To request a cash advance, you will need to do the following:

  1. Create a request through Chrome River by creating a new Pre-Approval Report.
    1. If you want to receive cash through this pre-approval request, the “Cash Advance Amount” must be filled in with the same amount as your total to the full dollar amount.
  2. Complete the Cash Advance Agreement form and attach it to the Pre-Approval Report in Chrome River.
  3. Submit report.
  4. Once you have returned from travel, reconciling will occur through Chrome River as an expense report by adding in the cash advance tile from the eWallet.
    1. If there is money left over, it will need to be returned to the University via PNC (Shriver Center location) or providing a check to Accounts Payable along with filling out the AP Reimbursement Form.
If you need assistance setting up the cash advance or for reconciling, please view the Travel and PCard Expenses System Training.

Human Research Subjects

If you need a cash advance to pay Human Research Subjects, learn more about Paying Human Research Subjects.