Per Diem Rate

Per diem is an allowance for meals and incidental expenses you incur while traveling for University business. If you use per diem, you forego payment of actual travel expenses, accepting instead the applicable per diem rates (which varies based on your travel location and your travel time). You can receive payment for per diem through both cash advances and reimbursements.

Reimbursement of Per Diem is requested by submitting an Expense Report in Workday afterthe travel has taken place. Travelers may opt to request their Per Diem in advance on a CashAdvance Spend Authorization in Workday.When requesting a Cash Advance for Per Diem in Workday, travelers will select the expenseitem titled “Meals - Per Diem - Cash Advance and enter their per diem amount manually usingone of the following methods for calculating your amount:

• Use the designated standard amounts of $59 per Day ($44.25 per Travel Day)
• Use the Rate Links below this section to find your rate and manually calculate the mealsand incidental rates.
• Create a test Expense Report to find your figures
• Use the expense item titled “Meals - US Per Diem Travel Journal” (or “Meals -Foreign Per Diem Travel Journal for international travel) and get the calculationbased on the actual location.
• (If your location does not populate, you may default to the nearest large city orairport).
• You would then use that amount in your Cash Advance request and delete thetest report.

System-calculated Per Diem rates are based on Federal Per Diem Rates at the time the requestis made and may change by the time the travel actually takes place. The IRS sets all Per Diemrates and they are subject to change at any time. If the actual Per Diem rate at the time oftravel is different than when it is requested, only the actual amount set by the IRS for the actualtravel dates will be honored. If the amount is less than when the original request was made, thetraveler may be required to reimburse Miami University for the difference.

We provide common per diem resources below. See the Travel Policy for additional details.

Determining Rates

The following resources allow you to check the per diem rates for your intended travel destinations:

• Rates Query (Defense Travel Management Office): Use this query to determine your effective per diem rate. For locations without specific identification, use "other" and assume the lowest rate applies.
• Continental U.S. Meals and Expenses Breakdown (General Services Administration): This site details meals and incidental expenses for travel within the contiguous United States.
• Meals and Expenses Rates Outside of Continental U.S. (U.S. Department of State): This site details meals and incidental expenses for travel outside of the contiguous United States (including Alaska, Hawaii, and all international travel).

Please note: Miami does not use the lodging rate shown on the sites above.

Meal Allowances

You can receive per diem for meals and incidental expenses. Traveler will receive 75% of meal per diem for first and last day of travel.

Please note: Meals are not eligible for reimbursement unless you travel qualifies as overnight status.