Travel and Hosting
Travel (150000)
Conference Registration
150011
Conference Registration Fees
Registration fees paid to organizations and companies for meetings and conferences.
Employee Travel
150021
Employee Domestic Travel
All directly paid or reimbursed travel expenses (including transportation, lodging, meals and miscellaneous costs) incurred by University employees where the destination is within the fifty states. Excludes travel more precisely defined by accounts 150041 and 150061, below.
150022
Employee Foreign Travel
All directly paid or reimbursed travel expenses (including transportation, lodging, meals and miscellaneous costs) incurred by University employees where the destination is outside the fifty states. Excludes travel more precisely defined by accounts 150041 and 150061, below.
Prospective Employee Travel
150031
Prospective Employee Travel
All directly paid or reimbursed travel expenses (including transportation, lodging, meals and miscellaneous costs) incurred by prospective University employees. Also includes charges made by on-campus providers of food and/or lodging to prospective employees.
Recruiting Travel
150041
Recruiting Travel
All directly paid or reimbursed travel expenses (including transportation, lodging, meals and miscellaneous costs) incurred by University employees in the process of recruiting employees or students.
Student Travel
150051
Student Travel
All directly paid or reimbursed travel expenses (including transportation, lodging, meals and miscellaneous costs) incurred by students. Excludes field trip costs (160231) and participant travel costs (182031).
Team Travel
150061
Team Travel
All directly paid or reimbursed travel expenses (including transportation, lodging, meals and miscellaneous costs) incurred by athletic teams.
Travel Expenses TEM
150111
Lodging Expenses (TEM)
This expense code is automatically applied when used in the Chrome River system and the transaction item is Lodging or Private Residence. This code should be applied when reconciling charges for applicable P Card transactions.
150121
Miscellaneous Travel Expenses (TEM)
This expense code is automatically applied when used in the Chrome River system and the transaction item is Baggage, Laundry, Internet/Meeting, Parking, Phone, or Tolls. This account code should be applied when reconciling charges for applicable P Card transactions.
150131
Travel Per Diem Expenses (TEM)
This expense code is automatically applied when used in the Chrome River system and the transaction item is Per Diem or Incidentals. This account code should not be used in any manual transaction outside of the TEM system.
150141
Transportation Expenses (TEM)
This expense code is automatically applied when used in the Chrome River system and the transaction item is Mileage, Fuel, Rental Vehicle, Travel Agency Service Fees, Public Transit, Airfare. This code should be applied when reconciling charges for applicable P Card transactions.
Hosting (153000)
Student Hospitality
153011
Student Hospitality
Costs incurred in the hosting and entertainment of students, not including students as employees. Includes meals, meeting refreshments, recognition gifts. Includes athletic team meals not related to team travel.
Staff Hospitality
153021
Staff Hospitality
Costs incurred in the hosting and entertainment of existing, prospective and former University employees, including student employees. Includes meals, meeting refreshments, recognition gifts.
University Guests
153031
University Guests
Costs incurred in the hosting and entertainment of guests of the University. Includes hosted meals of prospective student athletes and families. Includes meals, meeting refreshments, recognition gifts. Excludes guests more precisely defined under 153011 and 153021, above
153041
Climer/Simpson Charges
Costs incurred at the Climer guest lodge and Simpson-Shade House for room usage by guests of the University.
153051
Hosting - Athletic
Recruiting Costs incurred by the University in the process of hosting and recruiting prospective student athletes. Includes authorized travel expenses and meals of prospective athletes and families traveling to and while on campus.
Travel (TEM) Hosting
153061
Travel Hosting
This expense code is automatically applied when used in Workday.