Employee Instructions

Please read and follow the instructions below. There may be different procedures required depending on when your incident occurred and which campus you are located. If you have not reported your exposure incident to your supervisor, please do so as soon as possible.

How do I use this plan?

The forms and information sheets in this plan inform you of your rights and provide medical staff permission to complete certain medical procedures. If you need to seek medical attention at a hospital or outpatient clinic, refer back to this plan for more instructions.

  1. Read Hepatitis B Virus and Vaccine Information Sheet.
  2. Read HIV and AIDS Fact Sheet.
  3. Locate BBP Post-Exposure Medical Form & Incident Report(PDF 150KB).
    • Complete ONLY the Employee Information, Incident Details, Incident Description, and the Witnesses sections.
  4. Review the following consent/declination forms. Sign and date each form as appropriate and in the presence of a witness. You must complete either the consent or the declination section of each form, but not both.
    1. Consent/Declination for Medical Evaluation and Follow-up (PDF 48KB).
    2. Consent/Declination for Blood Testing (PDF 56KB).
    3. Hepatitis B Vaccination Program Consent/Declination form (PDF 86KB).
  5. Review Ohio Department of Health Informed Consent to HIV Antibody Test (PDF 59KB). Sign and date form if you choose to consent to the test.
  6. Read and sign Notice of Confidentiality – Source Individual’s Medical Information (PDF 45KB), if applicable.
  7. Read and sign Medical Release and Authorization (PDF 109KB).

Where do I go?

Determine which time frame (A, B, C, or D) applies to you and proceed with the instructions that follow for that time frame.

If you have been involved in a potential exposure incident:

  1. Normal business hours
    • Monday – Friday 8 a.m. – 6 p.m.
    • Saturday 10 a.m. – 2 p.m.
    • Report to Miami’s Student Health Center.
  2. After business hours
    • Report promptly to the Student Health Center the following morning.
  3. On a weekend (Friday after business hours through Sunday)
    • Report promptly to the Student Health Services Monday morning.
  4. University is not open
    • Oxford Campus – If you have no injury beyond the exposure (minor puncture wounds, cuts, scrapes), make an appointment with Ross Urgent Care Plus (8 a.m. – 8 p.m. Monday through Friday and 10 a.m. – 6 p.m. Saturday and Sunday) at 513-856-5944. If you have sustained other than minor injuries, seek immediate treatment in the McCullough-Hyde Hospital Emergency Room.
    • Hamilton Campus – Report to the Emergency Room at Fort Hamilton Hospital.
    • Middletown Campus – Report to the Emergency Room at Middletown Regional Hospital.

When you arrive

  1. Present your Miami University ID and inform clinic staff that you may have been involved in an occupational bloodborne exposure incident.
  2. Present the instructions and all forms to the treating physician who will be evaluating you. The physician will determine whether an exposure incident has occurred and will take the appropriate action.


It is very important that you complete any follow-up treatment or doctor visits indicated by the treating physician.