Workday Terminology
Do you know your Workday terminology? Review the common terms you will hear surrounding the Workday transition. Also, explore the differences in terminology between Workday and Banner.
Platform
The Workday Platform is the collection of financials, human resources, and payroll components within the Workday system.
| Term | Definition |
| Finance Module | A component module within the Workday Platform system. This encompasses all of our budgetary and financial transactions and the various reporting needs for internal and external uses. |
| HCM | Human Capital Management: the HR component module within the Workday Platform system. This encompasses every action for an employee at the university from recruitment through retirement. |
| Platform | The Workday Platform is the collection of financials, human resources, and payroll components within the Workday tenant. |
| Banner Term | Workday Term |
| Account Code | Spend Category Revenue Category Ledger Account |
| Applicant | Candidate |
| Approval Process | Business Process |
| Budget Transfer | Budget Amendment |
| Capital Property | Capital Business Assets |
| Clock In/Clock Out | Check In/Check Out |
| Department | Supervisory Organization |
| Direct Deposit Info | Payment Elections |
| Index | Cost Center |
| Job Labor Distribution | Default Org Assignment Costing Allocations |
| Labor Distribution | Costing Allocation |
| Leave | Time Off/Absence |
| Organization | Cost Center |
| Paystub | Payslip Work Period |
| Property Tag | Asset Identifier |
| Query | Report |
| Salary | Pay Rate Type |
| School College Academic or Administrative Department |
Unit |
| Vendor | Supplier |
Workday
| Term | Definition |
| Avaap | Based in Columbus, OH, Avaap is the Workday implementation partner for Miami's implementation. Avaap has been a Workday Certified Implementation Partner since 2015. |
| Build | A term referring to the pulling together of independent workstreams into a tenant for viewing, assessment of configuration, and testing. |
| Business Process (BP) | Tasks that you can initiate, act on, and complete to accomplish a desired business objective. |
| Employee | A person working for the university, otherwise known as “We couldn’t do this without you.” All university employees are an integral component of this Workday implementation effort, whether directly involved or indirectly impacted. |
| ERP | Enterprise Resource Planning system, such as Banner (migrating away from) and Workday (migrating to). |
| Functional Area | A collection of domain or business process security policies that are related to the same set of product features. For example, Benefits or Student Records. |
| Security Role/Group | Access in Workday is based on user role and security groups. These roles and groups are given access to data, tasks, and information as appropriate. |
| SOR/SOT | System of Record/Source of Truth: the authoritative data source for a given data element or piece of information. |
| Tenant | This is the term for a single Workday environment consisting of all modules in use. Tenant types typically include Implementation, Preview, Test, and Production. |
| Workbook | An Excel file that is leveraged to load data into Workday. |
| Workstream | A term referring to a defined set of project efforts (functional or technical). |
| Department | Supervisory Organization |
Contact the Workday Team
Miami University
501 E. High St.
Oxford, OH 45056
