Quality Improvement Project

Request for Proposals

Applications for the Summer 2018 cohort are due October 31, 2017.

Introduction

Opening Minds through Art (OMA) is an award-winning, evidence-based, intergenerational art-making program for people with dementia. It is a failure-free art program that provides opportunities for creative self-expression and social engagement for people with Alzheimer’s disease and other forms of neurocognitive disorders. Developed at Miami University’s Scripps Gerontology Center, the program is grounded in person-centered care principles with a mission to build bridges across age and cognitive barriers through art.

Both elders with dementia and intergenerational volunteers partnered with them in this art program benefit from the weekly encounters. Our research shows that OMA improves the quality of life for people with dementia and volunteers’ attitudes toward aging. Volunteers develop a deep appreciation for the friendship and even kinship they come to feel with their elder partners. It is this sense of kinship that reduces the social distance between the generations caused by the public fear of Alzheimer's and other kinds of dementia.

Because OMA has been designated as a Quality Improvement Project (QIP) by the Ohio Department of Aging, implementing OMA will meet nursing home licensing requirements.

The application form for the next cohort is now open.  Please review all of the information below and contact ScrippsOMA@MiamiOH.edu to receive an email when the form is live.

Grant awards available to qualified nursing homes

Opening Minds through Art (OMA) has been awarded a grant from the Ohio Department of Medicaid to expand its program in the state. The grant enables Ohio nursing homes to apply for start-up funding to adopt the program. Selected nursing homes will receive $1,500 for art supplies and additional travel reimbursement for up to two people per facility.  Attendees must live at least 50 miles from training location for travel reimbursement. Due to limited budget, car-pooling and room sharing are strongly encouraged. Attendees who live closer than 50 miles from training location will not receive any travel reimbursement as per state travel regulation.  

Eligibility
All applicants must be: (a) licensed as a nursing home in Ohio; (b) have Medicaid certification; and (c) be a site that has never offered OMA. Both for-profit and not-for-profit nursing homes may apply. Other organizations such as adult day centers, assisted living facilities, hospice centers, and geriatric hospitals do not qualify.

How it works
Scripps Gerontology Center is interested in supporting nursing homes with a high likelihood of success to learn and implement the OMA program. Funded nursing homes will be expected to send one or two staff members to be trained. The training will be in two formats: (1) Fully in-person, 3.5 days in Oxford, Ohio, or (2) Hybrid training which includes online interactive video training with a one-day in-person practicum. These staff members will need to register for the training and submit the $675.00 registration fee by the deadline below. All funded nursing homes will be expected to implement OMA and complete two semi-annual progress reports and one Program Review at the end of two semesters of implementing OMA.

Important information for applicants

Nursing homes interested in applying for this opportunity should complete an online application form. The deadline for submitting the application and support materials for the Summer 2018 cohort is October 31, 2017. 

Summer 2018 Cohort Program Timeline

  • August 31, 2017 – Application for QIP funding for Ohio nursing homes opens.
  • October 31, 2017 - Deadline to complete the application form
  • November 17, 2017 - Notification of funding and registration opens
  • December 15, 2017 - Registration and payment deadline for OMA Facilitator Training
  • May 21-24, 2018 – Fully in-person training option in Oxford, OH
  • June 15-July 31, 2018 (online training) plus August 6 or 13, 2018 (in-person practicum in Oxford, OH) – Hybrid training options
  • December 1-10, 2018 – Submission period for the first semi-annual report
  • June 1-10, 2019 – Submission period for the second semi-annual report and Program Review

Review process and evaluation criteria

Applications will be reviewed using the criteria below. You do not have to meet all criteria but will be asked to address them in your application.

Organizational commitment

  • Nursing home plans to integrate OMA into its mission.
  • Nursing home has already implemented person-centered practices.
  • Nursing home has dedicated staff members to do OMA.
  • Nursing home understands challenges in implementing OMA and has plans to overcome these challenges.
  • Nursing home has an adequate budget to support OMA in the future.

Staff qualifications

  • Nursing home staff members are well prepared to care for people with dementia.
  • Nursing home staff members are experienced in intergenerational programming.
  • Nursing home has staff members who are visual artists/art therapists or has clear plans to recruit someone with visual arts expertise.

Volunteer availability

  • Nursing home has a volunteer coordinator on staff
  • Nursing home has a source of steady volunteers or has clear plans to recruit them.?

Application form

The questions from the online form appear below; you may want to review them before beginning your online submission.  

Apply Now

Application Form 
Application deadline October 31, 2017

IMPORTANT NOTES:

a. Has your facility ever implemented OMA? _____ (Yes) ____ (No) – If yes, you are not eligible to apply for this grant.

b. If the grant is awarded, you agree that your organization will be able to cover training registration of $675/person. Please type your initials here to indicate your understanding of this requirement: _________________ (initials here).

Your Name: _________________________________________________________
Email: __________________________________________________________
Phone: __________________________________________________________
Facility Name: _____________________________________________
Parent company name (if any): ___________________________________________
Address:
Facility Street 1:________________________________________________________
Facility Street 2:________________________________________________________
Facility City:________________________________________________________
Facility State:________________________________________________________
Facility Zip code:________________________________________________________
County: _____________________________________________________________
Home Street 1:________________________________________________________
Home Street 2:________________________________________________________
Home City:________________________________________________________
Home State:________________________________________________________
Home Zip code:________________________________________________________

Position within organization: ________________________________________
Is your organization licensed as a nursing home? _____ (Yes) ____ (No)
Is your nursing home Medicaid certified? _____ (Yes) ____ (No)
Are there staff members at your facility that have completed OMA Facilitator Training?
_____ (Yes) ____ (No). If yes, please list their names and dates of OMA training.
Have you applied for QIP grant for OMA implementation before? _____ (Yes) ____ (No)

A. ORGANIZATIONAL OVERVIEW:

1) Please describe your organization: Overview of the facility, mission, number of residents, number of Medicaid certified beds, special care units, number of people with dementia (50 words).

2) Please describe examples of person-centered care practices that are currently being practiced at your facility (100 words).

3) Please describe the type and frequency of dementia training programs/certifications required of and/or completed by your staff (100 words).

4) Please describe examples of creative arts programming that are currently being offered at your facility: Are these programs structured? Who organizes and/or conducts these programs? Please indicate if a program is specifically targeted for people with dementia (100 words).

5) Please describe examples of intergenerational programming that are currently being offered at your facility: Are these programs structured? Who organizes and/or conducts these programs? What are the ages of the volunteers? Please indicate if a program is specifically targeted for people with dementia (100 words).

6) Please describe the challenges you will have to address before attempting to implement OMA (limit 50 words).

B. STAFFING:

7) Please list colleagues/collaborators who plan to be trained in OMA (Please list collaborators within the organization as well as outside the organization, if any.)

8) Please describe visual art and other artistic capabilities and qualifications within your team (A “team” may consist of staff members and other collaborators planning to adopt the OMA program) (limit 100 words).

C. VOLUNTEERS:

9) Do you have a volunteer coordinator on staff? _____ (Yes) ____ (No)

10) Please describe volunteer involvement in your facility at the present time: On average, how many volunteers/week are in your facility? What are the sources of these volunteers? Approximately how many volunteers in each age group? What do they typically do? (100 words).

11) Do you have a source of volunteers (aged 16 and up) identified for the OMA program?
_____ (Yes) ____ (No)

  • If yes, please describe the source and estimate the number of volunteers willing to commit to 90-minute weekly sessions for 8-12 weeks. (100 words)
  • If no, please describe how you plan to recruit volunteers to maintain the 1:1 ratio between your residents with dementia and volunteers. Please be as specific as possible. (100 words)

D. FUNDING:

12) Please state the dollar amount and explain your activity/programming budget and the number of people served with this budget. Then, please describe how you plan to financially sustain the OMA program after the grant period is over (100 words)


Resources from our October 25th webinar "Finding Funding for Arts-based Programing in Long-Term Care Facilities" cover more information about locating funds for arts programming in general and funding for Ohio nursing homes to launch an OMA program.


For more information or specific questions about the OMA-QIP initiative, please contact OMA, at ScrippsOMA@MiamiOH.edu or 513-529-2648. 

OMA research publications

Lokon, E., Li, Y. & Parajuli, J. (under review). Increasing college students’ “liking” of older adults with dementia through arts-based service learning experience.

Lokon, E., Li, Y., & Parajuli, J. (2017). Using art in an intergenerational program to improve students’ attitudes toward people with dementia. Journal of Gerontology and Geriatrics Education. doi: 10.1080/02701960.2017.1281804

Lokon, E., Sauer, P., & Li, Y. (2016). Activities in dementia care: A comparative assessment of activity types. Dementia: The International Journal of Social Research and Practice, 0(0), pp. 1-19. doi: 10.1177/1471301216680890.

Sauer, P., Fopma-Loy, J., Kinney, J., & Lokon, E. (2016). “It makes me feel like myself”: Person-centered versus traditional visual arts activities for people with dementia. Dementia: The International Journal of Social Research and Practice 15(5), 895-912.

Yamashita, T., Kinney, J. M., & Lokon, E. J. (2013). The Impact of a Gerontology Course and a Service Learning Program on College Students' Attitudes Toward People With Dementia. Journal of Applied Gerontology, 32(2), pp. 139-163. doi: 10.1177/0733464811405198.

Lokon, E., Kinney, J. M, & Kunkel, S. (2012). Building Bridges across Age and Cognitive Barriers through Art: College Students’ Reflections on an Intergenerational Program with Elders who Have Dementia. Journal of Intergenerational Relationships, 10(4), pp. 337-354. doi: 10.1080/15350770.2012.724318.