Room Scheduling Policies and Procedures

Reserving a Classroom (Oxford Campus) Using 25Live

Student organizations and Miami University staff and faculty members are able to reserve academic classroom spaces for events such as meetings, study sessions, exams, guest lectures, film viewings, etc. Classrooms are reserved using the room request software, 25Live.

Anyone who has a Miami Unique ID and password can sign in to 25Live and submit a request to reserve a classroom by creating a calendar event—this event doesn't necessarily have to appear on the public University Calendar. Step-by-step instructions on how to submit a room request are provided at Room Request Instructions.

Requests to use academic classroom space on the Oxford campus will be reviewed by staff members in the Office of the University Registrar. If you have any questions about reserving a room on the Oxford campus please contact classroomscheduling@MiamiOH.edu.

Groups without Miami login credientials may reserve a room by contacting Conference Services at conferenceservices@MiamiOH.edu or 513-529-4949.

Access 25Live

Reserving a Room on Regional Campuses

To reserve a room on the Hamilton or Middletown campus, please visit the Miami Regionals website

Requests to reserve classrooms on the Middletown and Hamilton campuses will be reviewed by staff in the Regionals Admission office. If you have questions about reserving a room on the Hamilton or Middletown campuses, please contact regrec@MiamiOH.edu.

To reserve a room at Voice of America Learning Center, please contact voalc@MiamiOH.edu.

Scheduling Non-Academic Classrooms (Oxford Campus)

Please note, not all spaces on the Oxford campus are schedulable through 25Live. 25Live is only used to reserve academic classroom spaces. This does not include spaces in Armstrong Student Center, Shriver Center, Hall Auditorium, the libraries, or athletic spaces (Yager Stadium, Recreational Sports Center, etc.).

For online reservation room requests in Armstrong Student Center, Marcum Hotel and Conference Center, and Shriver Center, visit https://eventmanagement.miamioh.edu/EmsWebApp/.

To reserve a study room in a library or Armstrong Student Center, visit the Miami University Libraries website.

The University Events Calendar

When a room is scheduled in 25Live, if it meets the following criteria, it will be fed to the University Calendar:

  • The event space request was confirmed
  • The event is the correct event type. The event type cannot be:
    • Academic Class-related
    • Admissions: Campus Visit/Tour
    • Announcements
    • Final Exam
    • Maintenance
    • Meeting (Regularly scheduled)
    • Orientation
    • Practice
    • Rehearsal
    • Student Org Event/Meeting
    • Section H, M, O, V
    • Testing
    • Training
If your event is located in a building that is not schedulable through 25Live or EMS, you can create your event directly in the University Events Calendar, Localist.

Student Event Scheduling

For more information about Miami University’s student event scheduling policy, see the Miami University Policy Library.