Transfer and Disposal


To transfer the location of an asset, please fill out the Change in Equipment Location form.

If you are taking the equipment off campus, Miami requires all equipment be signed out before being removed. A Property Pass must be kept on file in your department and available for Inventory Control’s review when auditing equipment.


The procedures for disposing of a capital assets are as follows:

  1. Any department that has items that are considered surplus equipment should contact the Campbell Auction Team by email at for pick-up. The pick-ups will be scheduled for the 2nd Tuesday of each month, provided they are notified by the 1st Tuesday of the month. The regionals will be picked up by arrangement with the Campbell's Auction Team.
  2. Any computer or IT equipment will need to be recycled through the IT department. This will include desktop computers, laptops, printers or any device that contains a memory chip. Please contact your Technical Service Representative (TSR) in your department to schedule the storage and pick-up of the equipment.
  3. All licensed vehicle disposals will be coordinated through the Office of Strategic Procurement.

Please remember that when disposing of any Capital equipment, you must send a detailed list to the Plant Fund department, stating the asset tag number, serial number and a brief description. Please send this to If you have any questions or concerns, please contact Donna Williams at 9-1789.