ShredFest

ShredFest 2020 Dates

ShredFest 2020 will take place during October, also known as National Cyber Security Awareness Month. Get ready to shred your documents!

Oxford Campus
Wednesday, October 21 | 12 to 4 pm
Cook Field, outside Pulley Tower

Middletown Campus
Friday, October 23 | 9 to 11 am
Johnston Hall parking lot

Hamilton Campus
Friday, October 23 | 1:30 to 3:30 pm
Schwarm Hall parking lot

ShredFest is an annual event co-sponsored by IT Services and the Office of General Counsel. During ShredFest, a mobile shredder from Document Destruction allows for the disposal of both University and personal, confidential documents. Any faculty, staff, or student may bring documents to ShredFest. For departments, this is an opportunity to bring confidential office and personal documents for secure, on-site shredding.

At the spring 2018 events, ShredFest shredded 9,750 pounds of documents.

Please note: To destroy University documents, you must ensure the documents have reached the end of their retention period and accompany them with a signed Records Disposal Form. See the Office of General Counsel's Records and Retention for the Miami's Records Retention Schedule and disposal forms. There have been recent changes to some portions of the records retention policy (e.g., you are now required to keep job search documentation for three years instead of six).

Questions

For more information on the ShredFest event, contact: Randy Hollowell (IT Services)

For questions regarding document retention, contact: Aimee Smart (Office of General Counsel)

ShredFest Safety Protocols

Community Drop-offs:

  • Shred bins will be spaced at least at least 10 feet apart. Individuals must remain in their vehicles until they reach a designated unloading zone by the shredding bin.
  • Individuals must unload the materials from their vehicles place materials to be shredded in the bins themselves.
  • University employees will not assist with unloading vehicles.
  • The University will not accept any boxes, bags, or other storage materials.
  • Sanitizer will be available and University staff will clean the bins between each use.
  • All individuals must maintain social distancing and must wear face coverings at all times.

University Drop-offs:

Miami University policy requires that University Offices seeking to dispose of records must complete a Form to Dispose of University records. The Office of General Counsel strongly recommends that this Form be submitted prior to showing up at the event. Information about disposing of University records is available on the Office of General Counsel’s webpage.

University employees that come to the event to shred University records must bring the approval email message that shows their request to destroy records was approved.