Oxford Campus
Nellie Craig Walker Hall
301 S. Campus Ave.
Oxford, OH 45056
Students: 513-529-0001 | onestop@MiamiOH.edu
Faculty/Staff: 513-529-8703 | registrar@MiamiOH.edu
On this page, you will find information about Miami University’s room scheduling policy and procedures. In addition, 25Live instructions and answers to frequently asked questions are provided.
Through room request software 25Live, student organizations and Miami University staff and faculty members can reserve academic classroom spaces for events such as meetings, study sessions, exams, guest lectures, and film viewings. Step-by-step instructions on how to submit a room request can be found below.
Students, faculty, and staff use their Miami Unique ID and password to sign into 25Live and submit a request to reserve a classroom. Requests must be submitted with an individual’s account. Any requests submitted with an entity account will not be approved.
Room requests for weekend events must be submitted no later than 10 a.m.(ET) on the preceding Friday. Requests submitted after this will not be approved.
Classrooms are shared spaces within the University community. To remain organized and accessible, all furniture and equipment must be returned to their original positions after use, and all trash from the event must be removed from the room. Failure to comply with this requirement may result in the inability to reserve space in the future.
Requests to use academic classroom space on the Oxford campus will be reviewed by staff members in the Office of the University Registrar. If you have questions about reserving a room on the Oxford campus, contact roomrequest@MiamiOH.edu.
Groups without Miami login credentials may reserve a room by contacting Conference Services at confandeventserv@MiamiOH.edu or 513-529-3591.
Not all spaces on the Oxford campus can be reserved through 25Live. 25Live is only used to reserve academic classroom spaces. This does not include spaces in Armstrong Student Center, Shriver Center, Hall Auditorium, the libraries, or athletic spaces (Yager Stadium, Recreational Sports Center, etc.).
For online reservation room requests in Armstrong Student Center, Marcum Hotel and Conference Center, and Shriver Center, visit the Event Space Registration System.
To reserve a study room in a library or Armstrong Student Center, visit the Miami Libraries website.
To reserve a room on the Hamilton or Middletown campus, visit the Miami Regionals website.
Requests to reserve classrooms on the Middletown and Hamilton campuses will be reviewed by staff in the Regionals Admission office. If you have questions about reserving a room on the Hamilton or Middletown campuses, contact regrec@MiamiOH.edu.
To reserve a room at Voice of America Learning Center, contact voalc@MiamiOH.edu.
In the following accordions, you will find step-by-step instructions for creating an event in 25Live.
Fields marked with an asterisk are required. Prompts are available underneath some fields.
When a room is scheduled in 25Live, it will be fed to the University Calendar if it meets the following criteria:
These are some of the questions that have been asked about 25Live. If you cannot find the answer to your question, please contact roomrequest@MiamiOH.edu.
Any faculty, staff, or student organization member can reserve a room through 25Live. You will be asked to log into the system using your Unique ID and password.
Exterior doors that have card readers are programmed to open 15 minutes before the requested start time and locked at the requested end time. If you need additional doors opened, contact Building Services at least 24 hours in advance at 513-529-7005. There may be a charge for this service. For assistance with buildings on the weekend, contact the PFD Ops Center: 513-529-6111.
Yes. There are two documents in the Student Handbook that you must read and agree to before you can reserve a room. Failure to comply with the agreement in any way can result in room reservation privileges being revoked. Read the regulations below.
Room reservations for weekend events must be submitted by 10 a.m. (ET) on the Friday before the weekend. Requests submitted after 10 a.m. (ET) on Friday will NOT be processed.
You can view the details and features of a room in 25Live. If you need special AV equipment that is not in the room, contact the King Library circulation desk at 513-529-2433.
You can find your building location by using the campus map.
A confirmation email will be sent to your Miami email address when your event is reviewed and confirmed. Never assume that your event is approved unless you have received a confirmation email. Requests are processed in the order they are received and are typically reviewed within 3-5 business days. If there is any problem with your request you will be contacted at your Miami email address so any issues can be resolved.
Requests for events taking place during future semesters are not accepted until approximately six weeks before the start of that term.
The space reservation must be confirmed and not one of the following event types.
Events are transferred over to the University Events Calendar once per day. Events have to be approved before they will show on the calendar. Unconfirmed spaces will not go into Localist.
If your event is located in a building that is not schedulable through 25Live or EMS, you can create your event directly in Localist, the University Events Calendar.
You can edit an existing event if it is still marked as “Tentative.” After locating and opening your event, click the “Edit Event” link to make changes and save.
Important!
To cancel an event, you will need to email roomrequest@MiamiOH.edu. Be sure to include your event reference ID.
Click on the ? symbol next to each section for a pop-up box of helpful information or visit the above Instructions accordion.
Nellie Craig Walker Hall
301 S. Campus Ave.
Oxford, OH 45056
Students: 513-529-0001 | onestop@MiamiOH.edu
Faculty/Staff: 513-529-8703 | registrar@MiamiOH.edu
114 Johnston Hall
4200 N. University Blvd.
Middletown, OH 45042
513-727-3217
102 Mosler Hall
1601 University Blvd.
Hamilton, OH 45011
513-785-1820
7847 VOA Park
West Chester, OH 45069
513-895-8862