Training
All program leaders, program staff and volunteers who will be working with minors in a program or activity must complete required online training.
University Programs are those activities offered or sponsored by academic or administrative units of the University that are specifically designed for participation by minors, including mentoring and education programs, workshops, sports or academic camps, conferences, pre-enrollment visits, and similar activities.
All programs must be registered with MUPD 30 days in advance of your event but you must adhere to specific guidelines if you are hosting a Miami University event with non-Miami student participants under the age of 18 and those participants are in the care of Miami University and not their parent/guardian/teacher/leader.
Student organizations are not permitted to hold a minors on campus event without an academic or administrative unit co-sponsor unless the parent/guardian/teacher/leader remains with the minors for the entire event.
All program leaders, program staff and volunteers who will be working with minors in a program or activity must complete required online training.
A background check is required prior to engaging with minors in a program or activity.
What to do if a minor in your program or activity experiences a medical emergency.
Follow these expectations to avoid behaviors that could cause harm or be misinterpreted.
There is a duty to report injuries and illnesses and child abuse, neglect or endangerment.
Program sponsors are responsible for ensuring the following requirements are met for each university sponsored program or activity.
All University Programs shall complete and file a Registration of Programs and Activities Involving Minors Form with the Miami University Police Department (MUPD) not less than thirty (30) days prior to the first scheduled date of participation by minors.)
University programs are required to ensure that all Responsible Adults having direct contact with minors shall undergo a criminal background check prior to engaging in such activity. Where required by Ohio law, or where the Responsible Adult is engaged at a facility or in a Program that involves showering, changing or sleeping facilities, the background check shall include a criminal background check conducted by the Ohio Bureau of Criminal Identification and Investigation (BCII) and an FBI records check.
The Minors on Campus Policy dictates that any person who will oversee, direct and/or chaperone minor children on campus must have training on how to protect children from harm while on campus. University programs are required to ensure that staff complete the training prior to the program or activity start date.
Required training is available through the EduRisk Learning Portal. The required course is Protecting Children: Identifying and Reporting Sexual Misconduct
All Responsible Adults must also be advised of the Guidelines for Appropriate Behavior with Minors and be aware of the mandatory reporting requirements associated with programs with minors.
A roster of all University Program participants and a directory of University Program staff. The list shall include each participant’s name, local room assignment (if applicable); gender, age, address, and phone number(s) of parent(s) or legal guardian(s), as well as emergency contact information. The list shall be maintained by the Program staff, with a copy provided to the Miami University Police Department (MUPD) for day-long or overnight Programs.
A parent/legal guardian permission to engage in all aspects of the program must be obtained. All signed information sheet and liability waiver and release forms must be collected from all program participants prior to engaging in any activity or program. These forms may contain medical information and must be stored securely. Forms will be sent to you by Risk Management upon registration of the event and vary based upon the activity involved in the program.
Some of the forms available:
As a reminder, all waivers and releases must be stored per RM 8.11 of the Records Retention Policy.
All University Programs shall agree to report any situation, fact or circumstance, that would reasonably give rise to a suspicion that child abuse, neglect, or endangerment may have occurred, shall be reported immediately to
Injury/Incident reports can be found at https://www.miamioh.edu/pfd/safety/injury-illness-report/index.html utilizing the Non-Occupational Accident/Injury Form.