Appendix: Suggestions and Reminders for Faculty Members Preparing Their Tour

Avoid when possible destinations students would visit anyway (London, Paris, Rome, Munich …)

Prioritize the academic content of your Tour.

Provide a detailed agenda including the end time of activities for each day and the beginning and end time of the Tour itself.

Promote a responsible traveler’s ethics: use part of your class time to share general information about the countries visited. Make sure students know the most common expressions (such as thank you, good morning, good bye, excuse me…) in the language of the visited countries. Make sure that students do not greet locals in English and properly apologize for using their own language rather than the one of the countries visited.

Think about places the students would not think about in terms of overall destinations or overall sights within a particular city.

Go to places that cannot be easily reached by public transportation as it is probable students would not be able to visit such places on their own.

To give an accurate sense of cultural differences, choose specific locations.

Choose more than one destination: students like to see more than one city: 2 locations are typically visited during a study tour.

Keep the group moving so that students do not adopt potentially risky “relaxed” attitudes.

Sometimes closer destinations allow for more interaction, especially for shorter tours. Study tours are not a competition about which course travels to the most remote or far-away destination. They are tied to the necessity to offer a relevant academic element experience to the class.

Consider morning or evening get-togethers for briefing and debriefing purposes.

Carefully prepare students and spell out your expectations.

Remind students of basic safety precautions when preparing for study tours.

Indicate precisely to students how their study tour will be assessed and graded.

Avoid low hanging fruits: students tend to feel more comfortable in an English-speaking environment, but study tours are about being in a foreign environment and hence should take students out of their comfort zone, even if you are also out of your comfort zone.

Do not answer questions about budget: these questions are to be directed to the Assistant Dean or, during the tour, to the Accompanying Staff member.

Rely on the STOT for all logistic issues, but be aware that final decisions need to be approved; the STOT cannot move on without your final OK.

Respect the time-line of the study tours: strictly 4/5 nights and mandatory academic activities strictly spread over 5/6 days: a flight is not an academic activity.

Do not reduce the tour content to save money: budgets are calculated to make study tours affordable while granting the best possible experience for students. The budget allowed to your study tour should be fully used.

Make students your absolute first priority, and be available to them even if you have paying guests: a study tour is not a family excursion.

The Accompanying Staff Member participates in all activities and cannot just “wait outside” while an activity is conducted.

Consider potential risks while planning activities.

MUDEC has a low tip policy since most European countries include service in their prices and since we handle students’ money. If more tipping is desired, collect the money from the students after explaining to them why you do so. If you anticipate that the 5€ per meal is insufficient, you should send a request to the Dean to approve extended tipping. This request should be precisely documented.

Never address divergence of views, if any, with the Accompanying Staff Member in front of students.