IT Contract Review and Risk Management Process

Miami faculty and staff that wish to obtain software for research, administrative use, or course work are required to engage directly with the Miami IT Services Purchases team by completing the Purchase Software or Obtain a Quote request form. This applies to ALL software, immaterial of cost, including zero cost (free), educational use, general public use or any other legal definition.

Please note that IT Services is first and foremost here to help and support you and your software needs. Please keep in mind its not our goal to prevent software purchases, but to make educated and informed decisions to ensure our legal compliance with each vendor. This process is to protect students, faculty, and staff and limit the risk exposure to the University. 

Getting Started

If any of the following scenarios sound familiar please complete the Purchase Software or Obtain a Quote request form to provide some basic information and an IT Services representative will walk you through the process.

  • Do you have questions about software?
  • Do you wish to purchase software for yourself or for your team?
  • Not sure if your software purchase needs approval from legal?
  • Are you lost in the Buyway punchout catalog?
  • Do you just want some help?

Some helpful items to include on the request form include:

  • Software title
  • Index code for billing
  • Users of the software (staff, students, faculty) 
  • Platform (Windows, Mac, hosted on vendors site)
  • Number of users
  • The main purpose of the software (administrative, research, classroom)
  • Final location of the software (device name, classroom location) 
  • Additional details you wish to share

The Process

Once this information has been submitted through the request form, the IT Purchases team will:

  1. Review the software request and make an initial determination of the best course of action.
  2. Begin the necessary next steps for the review of the request.
  3. Work with Miami’s vendors and the requestor’s office.
  4. Get you the answers you need.