Exceptions to the General Rules

As specified Ohio Administrative Code 3333.1.10, the following are exceptions to the general residency rules.

E-1: Conditional Residency

You are a financially independent student who is living and gainfully employed on a full-time or part-time and self-sustaining basis in Ohio while pursuing a part-time program of instruction.

You must be able to demonstrate that you are self-supporting based solely on your current employment income. In determining whether or not you qualify for conditional residency, financial aid, savings, or other sources of income (e.g., Veteran Affairs (VA) benefits, Social Security payments) cannot be considered as income contributing to your self-supporting status.

To qualify for conditional residency, you must be a part-time student. You are limited to 11 credit hours if you are an undergraduate student or 9 credit hours if you are a graduate student. Enrolling on a full-time basis will cause you to be billed as a non-resident for all hours.

If you believe you meet the qualifications for Ohio residency for tuition purposes under this rule, you should attach the minimum required documentation below to your completed residency application. Additional documentation may be required.

  • Leases, rental agreements, or settlement statements that show Ohio domicile
  • A letter from your employer on company letterhead that indicates:
    • Name of the employed person
    • Date employment began
    • Whether the employee is employed on a full-time or part-time basis
    • Base salary amount
  • A copy of your most recent pay stub
  • Copies of Ohio driver’s licenses
  • Copies of Ohio vehicle registrations
  • Copies of Ohio voter registration cards

E-2: Military Exception (Ohio Home of Record)

You entered, and are currently remaining on, active duty status in the U.S. military while a resident of Ohio for all legal purposes (or you are the spouse or dependent child of such person). If you believe you meet the qualifications for Ohio residency for tuition purposes under this rule, you should attach the minimum required documentation below to your completed residency application. Additional documentation may be required.

  • Verification of Ohio Home of Record (acceptable documents include enlistment papers, DD-214, a State of Legal Residency Form dated at least 12 months prior to intended enrollment, or a letter from the base personnel officer verifying your home of record)
  • Most recent Ohio income tax returns, W-2, or Leave and Earnings Statement showing Ohio tax withholding

E-3: Military Exception (Stationed in Ohio)

You are on active duty status in the U.S. military, and both stationed and residing in Ohio (or are the spouse or dependent child of such person). If you believe you meet the qualifications for Ohio residency for tuition purposes under this rule, you should attach the minimum required documentation below to your completed residency application. Additional documentation may be required.

  • A copy of your current military orders verifying that you are stationed in Ohio
  • Leases, rental agreements, or settlement statements that show Ohio domicile
  • Verification of marital or dependent status
    • For a dependent child, a copy of the most recent federal income tax return (pages 1 and 2) of your parent(s)/guardian(s)
    • For a spouse, a copy of a marriage certificate

E-4: Overseas Transfers

You have been transferred by your employer beyond the territorial limits of the 50 states of the U.S. and the District of Columbia while a resident of Ohio for all other legal purposes, but Ohio remains the state of your domicile and you continue to fulfill your tax liability to the state of Ohio for at least the tax year preceding enrollment. A spouse or dependent child(ren) of such a person may also qualify under this exception.

If you believe you meet the qualifications for Ohio residency for tuition purposes under this rule, you should attach the minimum required documentation below to your completed residency application. Additional documentation may be required.

  • A statement on employer’s letterhead indicating the employee was an Ohio resident at the time of being transferred
  • A copy of the employee’s Ohio tax return (pages 1 and 2) for the most recent tax year
  • Verification of marital or dependent status
    • For a dependent child, a copy of the most recent federal income tax return (pages 1 and 2) of your parent(s)/guardian(s)
    • For a spouse, a copy of a marriage certificate

E-5: Migrant Workers

You have been employed as a migrant worker in the state of Ohio, and have worked in Ohio at least four months during each of the three years preceding the semester of enrollment (or you are the spouse or dependent child of such person).

If you believe you meet the qualifications for Ohio residency for tuition purposes under this rule, you should attach the minimum required documentation below to your completed residency application. Additional documentation may be required.

  • For dependent students:
    • A letter from employer(s) verifying that your parent(s)/guardian(s) worked in Ohio at least four months during each of the three previous years; OR a Certificate of Eligibility from Ohio Migrant Education Center that certifies dates of employment or dependence (if necessary); OR a letter from Ohio Department of Jobs and Family Services Office of Migrant Services/Workforce Development
    • A copy of the most recent federal income tax return, showing the dependent section, of your parent(s)/guardian(s)
  • For independent students:
    • A letter from employer(s) verifying that you have worked in Ohio at least four months during each of the three previous years; OR a Certificate of Eligibility from Ohio Migrant Education Center that certifies dates of employment or dependence (if necessary); OR a letter from Ohio Department of Jobs and Family Services Office of Migrant Services/Workforce Development

E-6: Service Positions

You have begun, or are completing, a community service position (e.g., Americorps, City Year, Peace Corps, VISTA) or are working for an elected or appointed public official for a period of time not exceeding 24 consecutive months (or you are the spouse or dependent child of such person).

If you believe you meet the qualifications for Ohio residency for tuition purposes under this rule, you should attach the minimum required documentation below to your completed residency application. Additional documentation may be required.

  • Ohio driver’s license
  • Your prior and current residence in Ohio
  • Proof of your community service or public office position

E-7: Marital Hardship

You have returned to the state of Ohio due to marital hardship, are taking or have taken legal steps to end a marriage, and are re-establishing financial dependence upon a parent/guardian (i.e., you receive greater than 50% of your support from a parent/guardian, or you are the dependent child of such a person.)

If you believe you meet the qualifications for Ohio residency for tuition purposes under this rule, you should attach the minimum required documentation below to your completed residency application. Additional documentation may be required.

  • A notarized letter of support and appropriate documentation from the qualifying parent/guardian that contains the following information:
    • Your name, Social Security number, and the amount and type of financial support provided by your parent/guardian
    • Number of years parent/guardian has lived in Ohio
    • Number of years that parent/guardian has paid taxes in Ohio
  • Leases, rental agreements, or settlement statements that account for the last 12 months of Ohio residential history of the qualifying parent/guardian
  • A copy of the most recent Ohio personal income tax return (pages 1 and 2) of the qualifying parent/guardian

E-8: Ohio National Guard

You are currently a member of the Ohio National Guard, or are the spouse or dependent child of a current member of the Ohio National Guard. If you believe you meet the qualifications for Ohio residency for tuition purposes under this rule, you should attach the minimum required documentation below to your completed residency application. Additional documentation may be required.

  • A copy of your enlistment papers
  • Verification of marital or dependent status
    • For a dependent child, a copy of the most recent federal income tax return (pages 1 and 2) of the parent(s)/guardian(s)
    • For a spouse, a copy of a marriage certificate

Information for International Students

Students who are U.S. citizens, Permanent Resident Aliens, Political Asylees or Political Refugees, or students who hold an A, E, G, H, I, L, O, P, R, TC, TD, or TN visa may apply to be reviewed for residency for tuition purposes according to the guidelines above.

International Students who hold B, F, J, K, or M visas are NOT eligible for establishing residency for tuition purposes unless they are financially dependent (i.e., claimed for tax purposes since birth) upon a spouse or parent who is a bona fide Ohio resident (defined as a person who meets the criteria established in Ohio Administrative Code) and is also either a U.S. citizen, a Permanent Resident Alien, a Political Asylee or Refugee, or the holder of an A, E, G, H, I, L, O, P, R, TC, TD, or TN visa.

Students whose immigration status is pending are eligible to establish Ohio residency only if their most recent immigration status was eligible for residency for tuition purposes.

Other Sources of Documentation

The following is a non-exhaustive list of documents that may be requested to supplement a residency application.

  • Employment: Photocopies of W-2 forms for the past year’s earnings, most recent pay stubs for the current year (if they show full name and year-to-date earnings), letters from employers on official letterhead indicating the dates of employment and total earnings for the 12-month period of review, or payroll statements if they are readily available.
  • Savings: If you have used savings that are in your name that you acquired prior to the 12-month period of review, you should list your savings balance as of the start of the 12-month period of review. For documentation, submit copies of your monthly bank statement from the start of your 12-month period of review. Documentation is required to verify all source(s) of your existing savings, or deposits to existing accounts.
  • Scholarships and Grants: List any scholarship(s) and/or grant(s) you received during the preceding 12-month period of review and provide copies of your award letters. If you received the scholarship(s) and/or grant(s) from an out-of-state source, submit a copy of the application instructions or a letter from the grantor that verifies whether or not you were required to be a resident of a particular state to receive the funds.
  • Loans: If you, or your spouse or parent(s)/guardian(s), have incurred loans directly in your name during the 12-month period of review, list the total amount of the loans. If you received a loan from an out-of-state source, submit a copy of the application instructions or a letter from the lender that verifies whether or not you were required to be a resident of a particular state to receive the funds.
  • Fee Payment Authorization: List any fee authorization(s) and/or waiver(s) received during the 12-month period of review. Please provide a copy of your award letter.
  • Gifts or Support from Parents, Guardians, Relatives, or Friends: If relatives or friends who reside in Ohio provided a portion of your financial support, submit a notarized letter from them indicating the dates they have resided in Ohio, the amount and type of financial support they have provided you during the 12-month period of review, and whether or not they are citizens or permanent residents of the United States. The letter should also include a statement verifying that the support came from the individual’s own financial resources and not from out-of-state persons or entities. A similar statement should be provided from sources outside Ohio, including the person’s state or country of legal residency.
  • Veterans Affairs (VA) Benefits or Social Security Benefits: If you have used VA, Social Security, unemployment, or welfare benefits, those agencies must verify, in writing, the amount and type of support you received during the 12-month period of review.
  • Other: List and describe any other income sources used during the 12-month period of review. Please provide complete and appropriate documentation for the income source(s).
  • Indicate all persons who claimed you on their past year’s federal income tax return(s). If you claimed yourself, write “self.” If claimed by anyone else, indicate their place of residence and whether or not they will continue to claim you this coming year. Students under 24 years of age must provide a copy of most recent federal income tax return of the parent(s)/guardian(s), showing the dependent section.