New Hire Toolkit

Welcome to Miami University! The following checklist will provide the fundamental steps associated with your employment with Miami University. We are happy you chose to join Miami and proud that you will be joining a great work environment, with an excellent total compensation package.

New Hire Checklist

Your Welcome Email

The Welcome email will provide you with information related to your "First Day" and onsite "HR New Hire Orientation" date if applicable. The following instructions will help you to complete your new hire paperwork and become more familiar with Miami policies and procedures.

On Your First Day

Online Training and Self-Identification Surveys

Self-Identification
The Office of Equity and Equal Opportunity (OEEO) invites all employees to complete the Voluntary Self-Identification of Veteran Status and Self-Identification of Disability surveys which can be completed in BannerWeb at any time.

Required Online Training
All new hires will receive an email within 30 days of hire from EverFi, OEEO's software provider, with links to the following training modules:

  • Harassment and Discrimination
  • Bridges: Building a Supportive Community (Title IX)
  • Diversity: Inclusion in the Modern Workplace
  • Managing Bias

Note: The online training must be completed within 30 days from your date of hire to continue employment with Miami University.

Full Time Employees

Within 31 Days of Hire Date

Go to My Benefits and Wellness to learn more about the programs and discounts available to you and your family.

  • If you are benefit-eligible, complete your online new hire benefits enrollment in BannerWeb.
  • If declining Miami's health coverage, submit the online Health Plan Waiver.
  • To cover eligible dependents, submit dependent documentation to the HR/Benefits office in Roudebush Hall, room 15, email to benefits@miamioh.edu or fax to 513-529-4223.

Within 120 Days of Hire Date

Go to My Money-Retirement: Choosing a Plan to learn more about Miami's retirement plan options.

If you wish to participate in an alternative retirement plan (ARP), the Retirement Plan Election form (found in the new hire packet) must be submitted to the HR/Benefits office in Roudebush Hall, room 15, email to benefits@miamioh.edu or fax to 513-529-4223 within 120 days of benefit-eligibility.


MyMiami and BannerWeb

MyMiami is your online portal to accessing university resources, news, library resources, and personal information including leave balances, bursar account, and pay stubs. 

BannerWeb is your online access to employee services such as updating your address, editing direct deposit and tax information, requesting a tuition fee waiver, unclassified leave reporting

Each of these portals requires login and MUNet password.

Prior Ohio Public Service

Individuals with prior Ohio Public Service may be eligible to transfer unused sick leave to Miami University. Classified and unclassified staff should complete the Request to Transfer Ohio Public Service. Faculty and academic administrative staff should contact Academic Personnel Services at 513-529-6724.

Employee Resource Groups

These groups, also known as network groups, are university-sanctioned groups of employees providing a sense of community within the university while often contributing to business strategies. These groups provide opportunities for networking with colleagues, providing community service, developing pipelines, aiding in retention, and helping shape multi-cultural marketing strategies. See Faculty and Staff Organizations for details.

American, Ohio, and Miami Flags flying next to a brick wall.

Orientation

You will be invited to a new hire orientation session, where you will complete forms (e.g., employment and payroll) and review benefit options.

Sun setting behind a sundial

Getting a Miami ID

Get your Miami ID at the appropriate campus location.

Double rainbow behind residence hall and sundial.

Parking Permit

You can purchase parking permits online through the Office of Parking and Transportation. You can pay for them via payroll deduction.

MacCraken Hall and the sundial covered in the snow

Campus Map

Find what you need on the Oxford map or the maps and directions for the Regional campuses.

Pearson Hall flower garden with block M made of flowers

Benefit Enrollment

Complete benefit enrollment within 31 days of hire or benefit-eligibility.

Flag flying in front of Roudebush Hall

Choosing a Retirement Plan

Miami employees do not pay into Social Security, but you do pay into the state of Ohio's retirement system.

Flowers at sunset on campus

Pay Schedules

Based on your position, your pay schedule is once per month or bi-weekly.

Upham Arch in the Fall

Workplace Health and Safety

Miami is committed to the health and safety of our employees and offers many resources.