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Depositing and Claiming Funds
Contact Us
107 Roudebush Hall
501 E. High St.
Oxford, OH 45056
513-529-1788
513-529-6124 (fax)
To maximize cash flow and safeguard assets, make deposits promptly. Section 9.38 of the Ohio Revised Code requires that all deposits exceeding $1,000 must be deposited in the bank by the next business day following the day of receipt. If your total deposit does not exceed $1,000, you have up to three business days to make the deposit, if the funds are safeguarded during that time.
Gift funds should not be deposited directly to the bank by a department or organization. The Office of Advancement processes all charitable gifts/donations to Miami. Please take donated funds with the donor information to the main Advancement Office at:
Advancement Services Building
926 E. Chestnut St.
Oxford, OH 45056
For the funds to apply to your department/organizational account, you MUST complete an online Deposit Confirmation Report within 1 business day of deposit.
*Your funds will go to unclaimed cash without submission of this report*
*Your funds will go to unclaimed cash without submission of this report*
Once you have prepared the deposit and applicable paperwork (e.g., deposit ticket, batch settlement tape), complete a Deposit Confirmation Report within 1 business day of deposit/settlement (or contact us for a Transmittal Form) for each PNC cash deposit and/or credit card batch settlement you make. You may need to complete more than one report if you have both of these.
Completing this report is important: we will not credit your bank deposit to your Workday account until you have submitted this information. We match the Deposit Confirmation Report information to amounts that appear in the bank.
Once we have received the completed report and matched the bank funds, we enter the deposit into Workday and email a receipt to the depositor.
In general, Departments and Student organizations can deposit checks, money orders, and/or cash (no coin) into the University bank accounts via the PNC Bank Multi-Function ATM or branch located in the Shriver Center or the PNC Bank Multi-Function ATM located in Armstrong. (It is possible to make other arrangements by contacting our office).
If you are using the night drop box to the left of the PNC bank entrance at the Shriver Center, put the cash (no coin) and/or checks into an envelope or flat bag along with a completed deposit slip. Be sure to retain a copy of the deposit slip for your internal records (you will not receive a regular bank receipt). Student organizations should put the name of their group on the signature line on the back of checks deposited.
The depository bank will validate your deposits and return a copy to you for your records.
Keep all of your receipts, signed credit card documentation, batch settlement tapes, and deposit ticket copies with the paperwork for that deposit. Retain all paperwork in an orderly manner for four years so that it can be reviewed at any time by administrative staff or auditors.
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107 Roudebush Hall
501 E. High St.
Oxford, OH 45056
513-529-1788
513-529-6124 (fax)
501 E. High Street
Oxford, OH 45056
1601 University Blvd.
Hamilton, OH 45011
4200 N. University Blvd.
Middletown, OH 45042
7847 VOA Park Dr.
(Corner of VOA Park Dr. and Cox Rd.)
West Chester, OH 45069
Chateau de Differdange
1, Impasse du Chateau, L-4524 Differdange
Grand Duchy of Luxembourg
217-222 MacMillan Hall
501 E. Spring St.
Oxford, OH 45056, USA