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Departmental Mail and Shipments

Incoming Mail

US mail is delivered by Oxford Post Office, processed by our staff, and then sorted and delivered by department and location no later than 1:00 p.m. daily. 

To help us get to you more quickly, please provide your office/department name and mail stop code (MSC) to all correspondents when having business related mail sent to Miami University.

Incoming Address Label Example with Mail Stop Code

Write sender's name and address on the top left corner, department's name, mail stop code (MSC) and address on the center of the letter

Outgoing Mail

We collect, verify, and prepare all outbound mail originating from departments for pickup and processing by carriers. Outbound mail may be placed in collection receptacles to be picked up during mail delivery or dropped at the Mail and Package Center customer service window.

Help us ensure your mail and packages get to where they need to be with the following guidelines:

  • Mail should be separated and bundled at each department location prior to pickup.
  • Preferred categories of separation include:
    • Campus mail.
    • Outgoing U.S. mail with postage already affixed/pre-stamped.
    • Letter-sized mail that requires postage be added.
    • Other mail that is larger than letter-sized requiring postage.
    • International mail, including to Canada and Mexico.
    • FedEx and UPS packages with proper labels attached.
  • International mail should be separated from other bundles and noted as such. Typically a post-it note or “Airmail” stamp on the bundle is used. International mail that weighs more than 13 ounces must also have an online customs form completed and attached to the mailpiece.
  • Express mail should be placed on top of outgoing U.S. letter mail with the appropriate shipping form taped to the face of the mailpiece to alert the Mail Services carrier that an express mail is present and requires special handling.
  • The mailing of personal correspondence or materials without prepaid postage affixed through campus mail is prohibited. Personal mailings can be processed, during regular business hours, through the USPS window located in Shriver Center. As a courtesy, our mail carriers will pick up personal outgoing US mail that has been pre-stamped for delivery to the Oxford Post Office.

Mail requiring postage must have an account barcode slip attached for a chargeback. Please securely attach the slip to ensure accurate accounting. A barcode should be attached to each bundle, tub, box, etc. that is to be mailed. Scroll further for how to create a barcode for your account.

Departmental Shipments

eShipGlobal is an online shipping tool designed to allow departments to create their own shipments from their desktop. eShipGlobal provides delivery timeline and costs for all common carriers allowing departments to make informed decisions based upon their budget and delivery needs.

Packages prepared and ready to ship through eShipGlobal may be dropped off at the Shriver Center Mail Center or placed in your campus mailbox with outgoing mail.

To Login: eShipGlobal

Mail and Package Center

113 Shriver Center
701 E. Spring Street
Oxford, OH 45056
513-529-9221
Finance and Business Services