Automated mail is a business tool that makes it possible to process large volumes of mail with relative ease and reduced cost. To ensure all mailings are properly billed for postage charges, all mailing agents using permit 6271 are required to include your department banner index code for postage charges on the customer reference ID line on the postage statement – If mailing agents do not, they will be taken off the Authorized Mail Agents list and will no longer be allowed to drop mailings on permit 6271.
The Mail and Package Center has partnered with United Mail LLC, to provide departments with the capability to qualify their automated mailings for discount pricing. United Mail can provide all mailing services including folding, inserting, addressing, and mailpiece design. Once a mail job has been scheduled, the department sends the mail materials and address file to United Mail. From there, United Mail finishes the mail job by preparing the mailing and delivering materials to the Cincinnati Post Office.
Note: United Mail only picks up mail on Monday, Wednesday, and Friday. Please be cognizant of these pickup times to ensure a delay is not incurred. They pick at 2:30 p.m.
Follow these steps to start your automated mail job:
Complete the United Bulk Automation Form
Send Address File
Upload data file to United Direct Solutions referencing the job number.
Please make sure you send enough mail materials for the entire mailing to avoid delays in processing.
You may choose to have leftover materials recycled or returned to you via UPS to your department address. UPS charges will be billed to the same banner index code as postage charges.
If using a mailing agent other than United Mail, you must request that the mailing agent follows the guidelines below:
Postage charges will be billed separately by the Mail and Package Center via interdepartmental transfer at the end of the month.
501 E. High Street
Oxford, OH 45056
1601 University Blvd.
Hamilton, OH 45011
4200 N. University Blvd.
Middletown, OH 45042
7847 VOA Park Dr.
(Corner of VOA Park Dr. and Cox Rd.)
West Chester, OH 45069
Chateau de Differdange
1, Impasse du Chateau, L-4524 Differdange
Grand Duchy of Luxembourg
217-222 MacMillan Hall
501 E. Spring St.
Oxford, OH 45056, USA