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Family and Medical Leave Act (FMLA)

The Family and Medical Leave Act (FMLA) provides eligible employees up to 12 workweeks of unpaid leave a year, and requires group health benefits to be maintained during the leave as if employees continued working.

Eligibility

To be eligible for leave taken under the FMLA, an employee must have worked 1,250 hours during the 12 months prior to the date of application for the leave and have worked for the employer for 12 months.

The employee must give notice thirty (30) days from the date that the leave is to begin, or if that is not possible, whatever is "practicable." Practicable is defined as "as soon as possible and practical depending on the facts and circumstances of the situation." An employee who cannot provide a thirty (30) day notice should provide notice "either the same day or the next business day" that the need for leave is known.

Types of FMLA

Specific leave: leave for a specific period of time to return to work (example: surgery).

Intermittent leave: occasional need for leave (examples: physician appointments, physical therapy, and flare-ups).

Request Leave of Absence

Log in to Workday and request your leave of absence.

  • Log in to Workday.
  • Click your Profile icon in the upper-right corner and select View Profile.
  • Click Absence (located on the left-hand menu, under your name and job title).
  • Select the Request Absence button.
  • On the Request Absence calendar:
    • If your leave will span an extended period, click Date Range at the top of the calendar. Enter your Start and End dates (for example, 7/24/2026 through 1/24/2027).
    • If your leave will be for a shorter period, select each date individually on the calendar, then click Continue.
  • From the Type of Absence drop-down menu, select Request Leave of Absence.
  • Select the appropriate leave type from the list provided, then click the blue Continue button.
    • FMLA (Continuous) - taken all at once
    • FMLA (Intermittent) - taken in separate blocks of time or on a reduced work schedule.
    • FMLA Military Caregiver (Continuous)
    • FMLA Military Caregiver (Intermittent)
    • FMLA Parental (Full-Time Leave)
    • FMLA Parental (Half-Time Leave)
  • Verify that your dates and the type of absence are correct
  • Click the search bar under Reason and select the most appropriate option. 
  • Check any boxes in Additional Fields if applicable and add comments (optional).
  • Click the blue Submit button to finalize the request. 

Once submitted, eligibility will be verified and a request for medical certification will be emailed to you via your Miami email within five (5) business days (unless the University is closed) for your physician to complete.

Your physician has fifteen (15) days to return your completed medical certification. Please submit to HR either in person or by secured fax to fax#(513) 529-2686

From the time you submit your FMLA Request, you have fifteen (15) days to be in FMLA pending status.

Policies

Miami requires all employees to utilize their leave balances (vacation, sick leave, personal leave) while on FMLA. Employees are also entitled to return to their same or an equivalent job at the end of their FMLA leave.

View FMLA Policy

AFSCME and FOP agreement

Re-Certification

  • You are required to re-certify your FMLA for ongoing conditions every six (6) months.
  • Dates of approved FMLA are in your approval letter.
  • As the employee, you are responsible for keeping track of your approved leave and submitting your re-certification request at least thirty (30) days prior to expiration.
For any questions in this section please contact HRlabor@MiamiOH.edu.

Our Mission

At Miami University, people are core to our mission. Guided by our values of Love and Honor, we are dedicated to cultivating strategic partnerships and fostering a supportive and engaged community where employees are inspired to thrive, pursue knowledge, and work with purpose. The Office of Human Resources Management stewards our human talent with an unwavering commitment to excellence, contributing to our enduring legacy of leadership and service.