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Work Hours and Time Tracking

Tracking work hours for student employees.

Work Hours and Timekeeping

Miami does not offer health care to student employees and student intern/externs. In accordance with the Affordable Care Act (ACA), we have set limits on work hours and break requirements for student employees. This includes how to handle special circumstances (e.g., severe weather, injury and illness).

Tracking Work Time

Student employees track their work time based on their pay schedule:

  • Hourly student employees must check in and out of their work shifts using Workday. We provide students with guidance on timekeeping and pay schedules, including how to transfer time when they have more than one position on campus.
  • Salaried student employees are considered "monthly" or "contracted" for pay purposes. This may be a one-time job or a recurring job. To ensure timely payment at the end of the month, all salary processing forms must be submitted to Student Employment by the 13th of each month. Salaried student employees cannot be employed in any other student position at Miami.

Reviewing Workday

At times, hourly student employees may need help reviewing or editing check ins/outs (e.g., when they forget to check in or out). We provide instructions for using Time Tracking in Workday on Canvas. Select "Time Tracking" found in the table "Generic Workday Job Aids", under the column, "For Employees".

In such cases, students must request edits to time in writing (using either a MU email, departmental form, or hand-written note) to their direct supervisor. The Office of General Counsel's policy on Records and Retention requires supervisors to retain such requests for 3 years either electronically or hard copy. Emails must be saved to the shared drive; they cannot be saved in an email program.

Please note: Supervisors may not edit times that remove overtime. Removing overtime for an employee may be cause for termination of the supervisor.

Our Mission

Working alongside the various departments and units within Miami University, we strive to recruit, cultivate, acknowledge, and involve a diverse pool of talent to fulfill their goals and the overarching goals of the institution.