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Schedule Appointment

The Regional Academic Advising office is available to assist students with advising and registration needs. We offer appointments in person on both Middletown and Hamilton campuses, and appointments conducted by Zoom or over the phone. We are usually able to schedule appointments outside of usual business hours.

Academic Advisor Julia Pond meeting with a student in her office.

Scheduling your Appointment

At Miami, professional advisors schedule appointments using the Navigate system. Many faculty advisors do not use Navigate to schedule appointments. Please contact your faculty advisor as directed, by email or phone.
Schedule an Appointment

Remote Advising Appointments

Typically, remote advising appointments are conducted through Zoom, though we can accommodate other video conferencing platforms or schedule a phone call. Your advising appointment must be conducted through your Miami Gmail account (we cannot conduct remote appointments with your non-Miami account). When you schedule an appointment, your confirmation email will include instructions on how to join the advisor's Zoom personal room; if you prefer another platform, contact the advisor before the appointment by email.

Scheduling a Remote Appointment

Students can call our office at 513-727-3440 to schedule. You may need to leave a message requesting an appointment. In your message, state your name, uniqueID and intended major, your phone number and the reason for the appointment. Our office will call you back to schedule as soon as possible. If you are a new incoming student, schedule your Orientation advising appointment using the link in the email sent to you after you complete your online Orientation. 

  • Users who anticipate or experience a disability-related barrier to using Zoom are encouraged to contact sds@MiamiOH.edu to request reasonable accommodation. Webex may be used as an alternative platform for hearing accommodations. 
  • If you are unable to access Zoom or WebEx for your appointment, please contact us at 513-727-3440 or email regadvising@MiamiOH.edu 

Attending your Remote Appointment (Zoom)

When you schedule with a Regional Academic Advisor using Navigate, you will receive a confirmation email with a link to your advisor's personal Zoom room, and you'll receive the same link in a reminder email sent 24 hours before your appointment. Prior to your appointment, if you have not already, follow these instructions to make sure that Zoom is installed and working. Five minutes before your scheduled appointment: 

  1. Log into miamioh.zoom.us with your Miami credentials
  2. Click the link in the email
  3. When you click the link, it will automatically open the meeting window.
  4. You may need to wait for your advisor to start the meeting
  5. If you have trouble connecting, email the advisor or call 513-727-3440. 

Here is a video tutorial on how to log in to Miami Zoom:

If you prefer to use a different video-conferencing platform, such as WebEx or Google Meet, email your advisor prior to your appointment to make arrangements. 

Remember to: 

  • Consider your surroundings; this is a virtual, professional appointment
  • Let your advisor know if you have someone else in the appointment, and confirm it is okay for them to do so 
  • Be on time, ready to discuss your academic needs, concerns, and interests

For Faculty Advisors: How to create a Remote Appointment

If you use Navigate to schedule student appointments, you can provide a link for your WebEx personal room to students automatically.  If you would rather schedule on your own, you can use Google Meet in your Miami Gmail account to set up remote appointments:  
  • Create a Google calendar event with guests and conferencing
    • Select the option to create a calendar event
    • Select More Options 
    • Enter your event date and time
    • Select Add Conferencing, then select Google Meet
      • Google will generate a unique Meet link and phone option for the event
    • Enter your student's Miami email in the Add guests section
    • Optional: In the Add Description area, you can provide instructions for the event
    • Save your event
  • Joining a Google Meet
    • Select Join Google Meet from the calendar event, or use the phone number and pin listed under Join by Phone
    • You do not need to initiate the event with the student for this option; students can join the Meet on their own through the links provided
  • You can also initiate a Meet not using the calendar. Five minutes prior to your appointment, go to meet.google.com.
    • Choose Sign In to login to your Miami Gmail account
    • Choose Video Call 
    • Choose Join or Start a Meeting
    • Enter the student's Miami Gmail for the meeting code or nickname
    • Choose Join Now to join the Google Meet
    • You'll see a URL and a phone number. If you like, you can copy the URL and send it to the student by email or chat. Or, click Add People and enter the students Miami Gmail

Canceling an Appointment in Navigate

  1. Login to Navigate
  2. On the right-hand side of the home screen click on the meeting in Upcoming Appointments.
    Within SSC-Campus advising appointment scheduling system, students can select the upcoming appointment location and their name to cancel an advising appointment.
  3. When the dialogue box pops up, click Cancel My Attendance in the bottom left-hand corner.
  4. Select a reason from the drop-down menu and add a comment. Then, click Mark as Canceled.
  5. You will see Appointment Canceled along with your comment. Click Close to exit the dialogue box OR click your name on the left side menu to reverse your cancellation.
  6. You and your advisor will receive an email notification with the cancellation.
  7. To reschedule, follow the link in your "Schedule an Advising Appt" email to schedule another appointment. 

Professional and Faculty Advisors

Miami University employs both professional academic advisors and faculty advisors to help students achieve their educational goals.

Professional Advisors

Professional advisors work with new students at Orientation and help them to register for their first semester's classes. They also help undecided students register for classes and assist all students in completing academic and Miami Plan petitions. Professional academic advisors can also help students with selecting a major and exploring career options.
Meet Our Professional Advisors

Faculty Advisors

Faculty advisors are assigned to students at Miami when they declare a major. If a student changes majors, the faculty advisor assignment will also change. Faculty advisors help students choose classes and concentrations for majors and can assist in finding co-op, internship, and other academic opportunities. They are also excellent resources to discuss after-graduation plans. To find information about faculty advisors in your department, navigate to the specific CLAAS department website.

Which Advisor Should I See?

To find your Academic Advisor, visit the Academic Advisor Information page. If no advisor is listed (for example, you are not currently in classes), please call us at 513-727-3440 or email RegAdvising@MiamiOH.edu.

Academic Advisor Information

Option 1: Faculty Advisor

If you have a declared major, contact your faculty advisor. Faculty Advisors have the best information about major courses, research opportunities and employment options, and they will have the most up-to-date information regarding department course offerings for upcoming semesters.

To find your academic advisor's name and contact information, follow the instructions on the left.

Many faculty advisors do not use Navigate to schedule appointments. Please contact your faculty advisor as directed, by email or phone. Be sure to have a copy of your Degree Audit before you meet with your faculty advisor.

Option 2: Professional Advisor

If you are unsure of your major or cannot connect with your faculty advisor, contact the Regional Office of Academic Advising at 513-727-3440. Professional Advisors can help students with selecting a major, choosing classes and exploring career options.

Plan Ahead! During peak advising periods (October-November and March-April), you should schedule your advising appointment two or more weeks ahead.

Option 3: On-Call Advisor

If you have a question, please email RegAdvising@MiamiOH.edu or call the Regional Offices of Advising at 513-727-3440. During the day, we have an on-call advisor who can answer your questions by phone and refer you for an appointment if necessary. 

Regionals Academic Advising

Hamilton Campus, Rentschler Hall 2nd Floor
Middletown Campus, Johnston Hall 001
513-727-3440
Advising Syllabus Schedule an Appointment