Regional Student Organization Funding
Regional Student Organization Funding is a rewards program for student organizations to help them reach their full potential. The program is a collaborative effort between the Regional Student Government (RSG) and the Regional Office of Student Activities and Orientation (ROSA). Student organizations will have different requirements to reach the different level of rewards.
NOTE: For those rewards that state that you may request the reward, you are not guaranteed to receive the reward or to receive it to the fullest amount. A request will be reviewed by the appropriate parties.
Please email rosa@MiamiOH.edu to report your student organization's information.
Regional Student Organization Funding
Level 1
Level 1:
Entity Account
It is required to have an entity account for your student organization. Organizations will log into The Hub using the entity account for Regional Student Organization Funding. This can be accessed on the organization's home page on The Hub. These accounts are free and will be used to communicate with the organization on behalf of ROSA office.
Complete Annual Registration
Annual registration is required of all organizations per the student handbook. This updates the officers, advisors, descriptions, etc. of the organization in The Hub. New organizations are asked to also meet with the Regional Office of Student Activities and Orientation (ROSA) to learn more about student organization policy and procedures. Annual registration will open annually in April and close in August.
Required officers listed on the Hub (President, Treasurer, Advisor, Member)
These positions are required positions for all organizations on The Hub. These positions also must be viewable so when there is a need to contact a representative from the organization their information can be found. All three of these members AND the advisor MUST have accepted their invitation.
President and Executive Board Trainings
The Executive Board Canvas site is kept up-to-date and running. All members of your executive board should be submitted to ROSA@MiamiOH.edu to be added to this site. This should be completed by the listed Executive Board members. (Required for president and treasurer, available to all officers.)
Treasurer completes Finance (Workday) Training, annually
To conduct financial transactions an organization is required to have a treasurer who has successfully completed the Regional Finance Training in Canvas. This training is required annually.
Bi-annual trainings, mandatory attendance
Student organization Presidents and Treasurers are required to attend the Student Organization Kick Off and the Financial Allocation Committee (FAC) Training each semester. Dates will be published on The Hub and through email.
Advertise your Meetings on The Hub
Organizations should post, minimally, the day, time and location for all organization meetings on the home page of the organization Hub page. It's strongly recommended that your organization also post meetings as events.
Host at least 1 Campus Event per semester; registered on the Hub, attendance taken
It is required that student organizations submit all events for Hub registration at least 2 weeks before the date of the event. Attendance of events and meetings should be logged through The Hub.
Track progress toward this level on the Hub via "paths"
Student organizations will log into The Hub using their organization entity account. In the upper right hand corner, click on the circle account button, choose paths. Student Organizations who do not complete their paths will not earn their rewards.
Level 1 Rewards:
HUB Page
A page on The Hub with access to manage your roster, submit events, promote your organization and events, hold elections, submit service hours, have a document repository and more.
Included on ROSA lists of Student Organizations
When ROSA features student organizations, your organization will be part of that recognition.
Financial Accounts on Campus
An agency account where student organizations can deposit money from fundraisers, dues, etc and a Non-Agency account where money received from RSG Funding can be deposited. This includes access to Workday to spend the money in your accounts Organizations will have four accounts total; 1 Hamilton Non-Agency account, 1 Hamilton agency account, 1 Middletown Non-Agency account, and 1 Middletown agency account.
The ability to use a Student Organization Debit Card.
Use of University Tax Exempt Status
The use of the university’s tax-exempt status allows organizations to hold fundraisers as well not pay taxes on items from vendors.
Reserve Rooms on Campus, and tables in Schwarm/Johnston through 25Live
The ability to reserve spaces for meetings, events, or other gatherings on campus through Google Forms, 25Live and/or Google Calendar at the Regional Campuses.
Ability to advertise on campus
Posting on bulletin boards, digital screens, A-Frames, table tents, and newsletters. Free printing in the ROSA office for student organization business (not personal).
Ability to register for a table at ROSA fairs
Student organizations will have the ability to register for ROSA fairs: Fall Fest, Spring Fling, and the Student Organization Get Involved Fair.
President/Treasurer and Advisor Access to JHN129/SCH122
The officers listed in the HUB will receive access to the following student suites via tap card. These rooms can be booked depending on the ROSA schedule and availability.
Ability to request up to $1500.00 per semester during Financial Allocation Committee Meeting*
The ability to request Financial Allocation Committee (FAC) Funding from Regional Student Government. Organizations in Level 1 will be capped at $1500.00 per semester, $3000.00 annually, for this level to be split amongst Event, Capital, and Administrative Funding as they need.
- *Cannot receive RSG Funding if you are in the negative in either account or do not participate in the Funding Allocation Committee (FAC) Budget Allocation.
Level 2
Level 2:
To be eligible for this level a student organization must complete all previous Level 1 requirements and the following:
Host at least 3 Campus Event per semester; registered on the Hub, attendance taken
It is required that student organizations submit all events for Hub registration at least 2 weeks before the date of the event. Attendance of events and meetings should be logged through The Hub.
Attend at least 3 additional Student Organization Officer Trainings (SOOTs) or Leadership Certificate Sessions, in addition to mandatory Kickoff and FAC training.
SOOTs and Leadership Sessions are held every other week in person and online. Check The Hub for details.
Level 2 Rewards:
Ability to request up to $3000.00 per semester during Financial Allocation Committee Meeting*
The ability to request Financial Allocation Committee (FAC) Funding from Regional Student Government. Organizations in Level 2 will be capped at $3000.00 per semester, $6000.00 annually, for this level to be split amongst Event, Capital, and Administrative Funding as they need.
- *Cannot receive RSG Funding if you are in the negative in either account or do not participate in the Funding Allocation Committee (FAC) Budget Allocation.
Highlighted Student Organization on the ROSA website/newsletter
ROSA will spotlight your student organization and the leaders of your group.
Invited to special events each year.
When the opportunity for special events happen, we'll work with Level 2 organizations to get invited.
Level 2 Student organizations that would like to request funding over $6000.00, annually, will work with ROSA and the Regional Dean of Students to create a proposal with the specific purpose and expected outcomes of the additional funding.
FAQs
Am I required to complete Regional Student Organization Funding Requirements?
If you are a registered student organization (not an affiliated organization, club sport, fraternity or sorority, etc.), then yes, you must complete a Regional Student Organization Funding Requirements each semester to be eligible for RSG Funding. If you are an affiliated organization that wishes to apply for RSG Funding, you also must complete Regional Student Organization Funding Requirements.
Am I required to participate in the president/treasurer training?
Yes, as there are many important topics covered about RSG Funding, event planning and many other topics including changes to policies each semester/year.
How can I check our status in Regional Student Organization Funding Requirements?
Once you are enrolled in the Paths for Regional Student Organization Funding Requirements on The Hub as an entity account, you will be able to check your status at any time through that portal.
Our Hub Path says we do not have a certain requirement, but we do. Why?
First, make sure you have submitted all of the correct items to the Path on The Hub. (Also, make sure you are logged in as your entity account!) If you've submitted something and it still does not show up, it may not have been checked through our office. Please give us up to 3 weeks in reviewing submissions due to high volume.
My org doesn't get RSG Funding. Do we need to do the Financial Workday training?
If your organization has a financial account on campus, then your treasurer must complete Financial Workday training. If you have no financial account on campus you may ask for an exception. If you have an account, you must complete this requirement. Please contact us at ROSA@MiamiOH.edu if you are unsure.
