Scheduling Space in Armstrong

Round room with long round bench lining the wall. Wiikiami room.
 Joslin Terrace of Armstrong
Wilks Theater
 Cliff Alexander Leadership Library, with a meeting table in the center

Please take a few moments to review our reservation policies as either a University User (student organization or university department) or a Non-University User.

Access to space in the Armstrong Student Center is scheduled based upon the type of organization making the request. Reservations must be in the name of the organization sponsoring, marketing/advertising, paying for and implementing the event. Reservations may not be made by anyone on behalf of anyone else and reservations may not be transferred to another entity.

Fronting is prohibited. Fronting is the act of concealing or misleading the identity of the true host of the event due to non-eligibility for use of facilities, reservation timeline advantage, monetary exemptions or other policies of the Armstrong Student Center or Miami University. Users who misrepresent an event or affiliation may incur additional charges and may have reservation privileges restricted or suspended.

Space reservations, catering, parking and all of the other specialized details for non-university users can be coordinated through Conference and Event Services, they can be reached at 513-529-3770.

How to schedule an event in Armstrong Student Center

Access to both of the systems referred to below is limited to Miami University faculty, staff and students.

Reservation requests should be made via the EMS Web App System.  

If you are unable to use this technology or have any issues or questions, please call Armstrong Student Center Administrative Offices at 513-529-2311, or email Pam Goodwin.

Here are a few things you need to know:

  • Access EMS Web App System
  • Your Miami University sign in will be your login
  • Only student organization members listed in the Hub Roster may make reservations (or the responsible departmental representative)
  • Select the "Book Now" button for Armstrong Student Center from "My Reservation Templates" under the My Home tab and click "Book Now"
  • Begin on the left in the section called "Date & Time"; enter your date, time and attendance.  Then select "Search"
  • Look at the room list on the right and check the green plus sign by the location name to choose your space
  • Select the blue "Next Step" button at the top of the page
  • Select which services you would like to add to your reservation request and then click the blue "Next Step" button at the top of the page
  • If relevant, include times for services requested
  • Add any setup instructions that you would like to share
  • Now you will enter your reservation details as the final step, include Event Name and select an Event Type
  • Select the little magnifying glass to the side of the "Customer" field to select the student organization or university department associated with the reservation. Using a "%" sign in front of one of the words in the name of your organization can be used to enhance your search. If your department or organization is not found, search for GROUP NOT FOUND and enter the group name in the Other Information section that follows. 
  • Enter your contact information for the event request and a 2nd contact, if desired
  • Select whether or not you plan to request catering services for the event
  • Select the green "Create Reservation" button at the bottom of the page
  • A pop up will alert you of a successful request
  • Please allow 3-5 business days for processing