Timely Warning

Safety Bulletin

In the event that a crime occurs on campus property, on non-campus property, or on the public property surrounding campus, that in the judgment of the Miami University Police constitutes an on-going serious or continuing threat to the campus community, a Safety Bulletin will be issued. The purpose of a Safety Bulletin is to enable persons to protect themselves and to heighten safety awareness as well as to seek information that will lead to an arrest and conviction of the perpetrator when violent crimes against persons or major crimes against property have occurred. Every attempt will be made to distribute a Safety Bulletin soon after the incident is reported; however, the release of the Safety Bulletin is subject to the availability of facts concerning the incident.

Safety Bulletins are usually distributed for the following Uniformed Crime Reporting Program (UCR)/National Incident Based Reporting System (NIBRS) classifications: arson, criminal homicide, and robbery. Cases of aggravated assault and sex offenses are considered on a case-by-case basis, depending on the facts of the case and the information known by Miami University Police Department (MUPD). For example, if an assault occurs between two students who have a disagreement, there may be no on-going threat to other Miami community members, and a Safety Bulletin would not be distributed. In cases involving sexual assault, they are often reported long after the incident occurred, thus there is no ability to distribute a “timely” warning notice to the community. Sex offenses and burglaries will be considered on a case-by-case basis depending on when and where the incident occurred, when it was reported, and the amount of information known by the Miami University Police Department. The Miami University Police Chief or designee reviews all reports to determine if there is an on-going threat to the community and if the distribution of a Safety Bulletin is warranted. Safety Bulletins may also be posted for other crime classifications as deemed appropriate.

On the Oxford campus, the Chief of Police or a designee is responsible for preparing and distributing the Safety Bulletin via broadcast email. The University News and Communications Office may also send a bulletin working with the Miami University Police Department. Safety Bulletins are posted on the Miami University Police website and distributed to students, faculty, and staff via a broadcast email.

The Office of Business Services on the Hamilton and Middletown campuses and the Office of the Director at the Voice of America Learning Center are responsible for preparing and distributing the Safety Bulletins for their respective campuses via broadcast email to their faculty, staff and students. The Dean of the Dolibois European Center or a designee is responsible for preparing and distributing the Safety Bulletins via broadcast email to the faculty, staff and students on that campus.

For the Upper Arlington, Dublin Coffman, and Coldwater campuses, the EDL Site Coordinators or designees are responsible for preparing and distributing the Safety Bulletins via email blast to its faculty, staff and students.

The victim's name and other personally identifying information will NOT be included in any Emergency Notification or Safety Bulletin. See additional information below.

Emergency Notification v. Timely Warning

If there is an immediate threat to the health or safety of students or employees occurring on campus, Miami will follow its Emergency Notification Procedures. No Safety Bulletin based on the same circumstance will be issued. However, follow-up information will be disseminated to the community as needed.

Publicly Available Record-keeping

The University does not publish the name of crime victims or house identifiable information regarding victims in the Miami University Police Department’s daily crime and fire log, in Safety Bulletins, Emergency Notifications, or Information Bulletins. Ohio law and University policy require those not in a legally protected role with knowledge of a felony to report it to law enforcement. Miami personnel, including Resident Assistants and professional residence life staff, are required to report Title IX Offenses to the Miami University Police who will, in turn, report it to the Title IX Deputy Coordinator. Reporting to the Miami University Police or other law enforcement does not require the victim/survivor to pursue criminal charges.

Police reports are open for inspection and copying under Ohio's Public Records Act. The extent to which Miami University can protect the identity of a victim/survivor contained in police reports is not absolute; however, the University uses its best efforts to protect the identity of the Title IX victim/survivor and the intimate details of the report. Ohio law specifically permits the University to withhold the identity of an uncharged suspect.


In addition, the Family Educational Rights and Privacy Act (FERPA) protects students' educational records, including reports made to the Deputy Coordinator and disciplinary complaints made to the Office of Community Standards. FERPA prohibits the University from releasing these records to persons outside the institution without the student's consent except in response to a lawful subpoena or as otherwise required by law. However, if the student-offender is found responsible for violating the Code of Student Conduct-Sexual Misconduct or in some cases physical or mental abuse or harm, the University may release the following information to anyone:

  • Name of the student-offender (but not the identity of the victim/survivor)
  • Code of Student Conduct violation (e.g., Section 103)
  • Sanctions imposed as a result of the disciplinary proceeding