Open Enrollment for Benefits

Open enrollment is the one time each calendar year, historically the month of October, that you can make changes to your benefit elections without having experienced a qualifying event.

When is Open Enrollment?

The open enrollment period this year begins at 8:00 am Monday, October 7 and ends at 5:00 pm on Thursday, October 31, 2019, for benefits effective beginning January 1, 2020.

Am I required to complete open enrollment?

  • No, you are not required to complete the online process, BUT if you wish to elect a flexible spending account (FSA) for the following year, per the IRS you MUST do so in open enrollment
  • If you do not complete the online process, your current year benefit elections (except the FSA) will continue through the following calendar year based on that year's plan changes and premium costs.
  • Also, if you have a health savings account (HSA) in the current year, your per pay contribution amount will automatically start at $0.00 in January UNLESS you select an amount in the online system. Remember, though, that you can also change the amount of your per pay contribution at any time during the year by completing the 2020 HSA Contribution Change Form.

How do I complete open enrollment?

  • Log into BannerWeb
  • Select  the Employee Services Online tab
  • Click on Benefit Open Enrollment
  • Click on the Enter Open Enrollment button
  • Review each page carefully before continuing to the next page
  • After making your selections, review your summary page. 
  • Once you are satisfied with your selections, click the Submit Open Enrollment button

NOTE: If you ever go back into the system after clicking the Submit Open Enrollment button, whether you make any changes or not, you MUST click the Submit Open Enrollment button AGAIN. Elections will not be saved unless they have been submitted.

How do I know that my selections were saved?


An email to your unversity account will be generated each time
you enter the open enrollment system.
If you click on: Email Subject Line: Email Sent:
Start Open Enrollment Benefits Open Enrollment - status started immediately
Submit Open Enrollment Benefits Open Enrollment - status submitted immediately
Restart Open Enrollment Benefits Open Enrollment - status restarted immediately

The day after you have submitted your selections, you will receive an email with the subject line, 2019 Open Enrollment Confirmation. To guarantee that your selections were saved, this MUST be the last email that you receive from the system before 5 pm on October 31.

Are there forms to fill out for open enrollment?

  • Benefit elections are made by logging into BannerWeb, Employee Services Online, and following the instructions for making your choices.
  • You can update your HSA contribution in the open enrollment system, or you may complete the 2020 HSA Contribution Change form.
  • If you are covering a spouse under your health plan next year and the spouse was not covered this year, you must submit the completed Spouse Health Coverage form, with the Employer Certification (PDF 67KB), if applicable, in order to determine the eligibility to be on Miami's health plan.
  • If you are choosing voluntary life insurance for yourself for the first time, or changing your election to more than $350,000 coverage, you must complete the Lincoln Financial online Evidence of Insurability form.
    • Under New Users, click on the Register button.
    • Enter Miami's company code: MIAMIUNIVE.
    • Complete and submit the form.
    • Contact Lincoln Financial at 1-800-431-2958 for assistance and questions.

What's New for 2020?

  • The IRS limits for health savings accounts (HSA) will increase to $3,550 for single and $7,100 for family/employee plus plans. These limits include Miami's contributions to the HSA.
  • Annual Maximum out-of-pocket for the HDHP will be $6,900.

Help Sessions

Learn about your choices for 2020 and receive assistance with enrolling online at a scheduled help session.

Oxford

  • Tuesday | 10/8 | noon-2 pm | RDB 005
  • Wednesday | 10/9 | 8:30-10 am | Hanna House
  • Thursday | 10/10 | 2:30-4:30 am | RDB 005
  • Tuesday | 10/15 | 12:30-2:30 pm | RDB 005
  • Wednesday | 10/16 | 8:30-10 am | Hanna House
  • Thursday | 10/17 | 7-9 am | RDB 005
  • Tuesday | 10/22 | 3-5 pm | RDB 005
  • Wednesday | 10/23 | 8:30- 10 am | Hanna House
  • Friday | 10/25 | 10 am-noon | RDB 005
  • Monday | 10/28 | 10 am-noon | RDB 005
  • Wednesday | 10/30 | 8:30-noon | Hanna House

Middletown

  • Wednesday | 10/9 | 5-7 pm | 136 Johnston Hall
  • Thursday | 10/24 | 8-9 am | 136 Johnston Hall

Hamilton

  • Thursday | 10/10 | 5-7 pm | Wilks Conference Center Room 3
  • Tuesday | 10/22 | 8-9 am | Wilks Conference Center Room 3

Decision-Making Tools

Use these resources when making your 2020 benefit decisions.