Debrief Meeting

Guidelines

• This meeting should idealy occur within two weeks of the Observation Activity.
• Approximately 48 hours before the meeting, the reviewer sends a draft letter that includes his/her conclusions, recommendations, and evaluation to the reviewee. The two will discuss the letter, and, based on the discussion, the reviewer may choose to revise the letter.
• The products from this meeting should be sent within two weeks of the meetings.  Recipients include the instructor, and, if applicable, relevant administrators.

Procedure

• Sharing perspectives on what took place during the review process.
  • Start with instructor’s views on the class
    • Have the person describe what went well and what could be improved
  • Evaluator shares
    • Positive teaching practices observed
    • Areas of improvement
    • Any clarifications of points of fact (about the specifics of what occurred)
• Discussing any points brought up in the pre-observation meeting.
• Discussing steps for future action.

Recommended Guidelines for the Evaluation Letter

These guidelines are general and can be adapted based on departmental and divisional suggestions:

• Overview paragraph of review process
• Types of artifacts reviewed (syllabus, classroom observation, etc.)
• 3 W + H
  • Who did the evaluation?
  • What class was evaluated (instructor, course name, course description, time of class)?
  • When was the class session (e.g., Monday at 8am), how often was it visited, and in what format (online vs. face-to-face)?
  • How was the course evaluated (department and divisional suggestions)?
• Paragraph on the strengths discovered in the review process
• Paragraph on the opportunities discovered in the review process
• Recommendations on books, seminars, and other university resources to facilitate growth
• Paragraph summarizing the overall evaluation