Future RedHawk Overnight

Congratulations

Congratulations on your acceptance to Miami! We hope you will join us for the Future RedHawk Overnight before the April 6 Make It Miami! Please review our FAQs below to help you prepare for the event.

Preparing for the Future RedHawk Overnight

1. What should I bring with me?

Below is a list of items to bring for the Future RedHawk Overnight.

Necessary Items:

  • Sleeping bag/blankets and pillow(s). Attendees will be staying with a Miami student on campus and may be sleeping on the floor in a residence hall room.
  • Toiletries: Shampoo, conditioner, soap, etc.
  • Shower shoes/flip flops. Most residence halls have community restrooms.
  • Clothing for the duration of the program. Check the weather so you are prepared.
  • Comfortable walking shoes. Use of cars is not permitted during the program, and there will be a walking tour of campus.
  • Pajamas/sleeping attire
  • Umbrella or rain jacket

Optional Items:

  • Homework
  • Spending money

Participants are discouraged from bringing the following items:

  • Personal computers
  • Valuables
  • Large suitcases/bags
  • Any items you cannot carry

2. Can I bring family members and friends with me?

You are welcome to bring family members or friends with you. We encourage you to attend with your family since Make It Miami! is the following day. Please note Miami only provides transportation and lodging for the accepted student attending the Future RedHawk Overnight. Thus, family members and friends who accompany you will need to arrange for their own lodging and facilitate their own transportation to and from campus. This includes transportation to and from the Cincinnati and Dayton airports and the Greyhound Bus and Megabus to and from Cincinnati.

3. Where will I stay?

Accepted students attending the Future RedHawk Overnight will stay on campus with an assigned student host. This host will be of the same gender.

4. How will I know who my host is?

Accepted students attending the Future RedHawk Overnight will receive a student host after they arrive on campus.

5. Where can my family/friends stay if they accompany me?

Family members and friends are welcome to arrange their own accommodations. We have a number of restaurants near campus as well.

6. What meals are provided?

We will have a cookout for dinner for Future RedHawk Overnight accepted students, current students, faculty, and staff on Sunday. As a part of Make It Miami!, there will be breakfast and lunch for attendees on Monday. If you think you'll want additional snacks/drinks, you'll need to bring spending money.

7. What am I going to do when I get there? What is the schedule of events?

Below is a tentative agenda of what will happen during the program.

Accepted Students

Sunday, April 5, 2020

3:30 p.m. — Check-In

3:30-3:45 p.m. — Welcome

3:45-5:15 p.m. — Campus Tour

5:30-7:30 p.m. — Cookout

8-10 p.m. — Miami Movie Madness and More

Monday, April 6, 2020

7:30-8:30 a.m. — Check-In and Breakfast

8:30 a.m. — Make It Miami! (connect with family at event)

Families of Accepted Students

Sunday, April 5, 2020

3-3:30 p.m. — Check-In

3:30-3:45 p.m. — Welcome

3:45-5:15 p.m. — Campus Tour

5:30-7 p.m. — Parent Social

Monday, April 6, 2020

8:30 a.m. — Make It Miami! (connect with student at event)

Transportation to the Future RedHawk Overnight

8. How will I travel to and from campus?

Transportation will be available for accepted students attending Future RedHawk Overnight to and from the Dayton and Cincinnati airports and to and from the Cincinnati bus station. See question 14 for pick-up and drop-off times.

9. Will I be reimbursed for my travel to/from the Oxford campus?

All accepted students attending the Future RedHawk Overnight whose home address is outside the state of Ohio will be reimbursed up to $300 for a round-trip plane/bus ticket or up to $200 in mileage costs. (Also see questions #10 and #11.)

10. If I am driving to/from campus, what is the reimbursement rate?

We will reimburse out-of-state accepted students attending the Future RedHawk Overnight up to $200 for mileage of one vehicle at $0.535 per mile from the student's home address to Miami University's Oxford campus. Students will be reimbursed for round-trip mileage; for example, if a student lives 32 miles away from campus, they will be reimbursed a total of 64 miles or $34.24. Reimbursement for auto travel does not include food, lodging, tolls, etc. Mileage reimbursements will automatically be calculated by the Office of Admission; no additional information is needed.

See question 21 for instructions on receiving your reimbursement.

11. If I am flying or taking a bus, what is the reimbursement rate?

We will reimburse up to $300 for the cost of a round-trip airline ticket plus an additional $50 for baggage fees or up to $300 for Future RedHawk Overnight participants traveling by bus. This reimbursement is for out-of-state students only. Airline reimbursement includes the baggage fees for one standard checked bag up to $50.

If someone other than a parent or guardian purchases the student’s ticket, they will be reimbursed according to the same guidelines. Students must provide this information when uploading their receipts to their Applicant Status Page (log-in required). Please see below for exclusions to this rule. All receipts MUST be received by Friday, May 1, 2020.

Receipts/airline itineraries must include the following:

  • Passenger name
  • Total flight amount
  • Proof of payment that shows the type of payment and the last 4 digits of the credit card number
  • Coach class designation
  • Dates and cities of travel

The following items are not eligible for reimbursement:

  • Travel agency fees
  • Flight change fees
  • Additional charges relating to seat upgrades and/or seat selection
  • Tickets purchased using frequent flyer miles

Please note, if you use sites such as Expedia or Travelocity, make sure the receipt has your method of payment and the last 4 digits of your card number listed. We cannot process your reimbursement without it.

See question 21 for instructions on receiving your reimbursement. 

12. Will I be reimbursed for checked luggage?

Yes, Future RedHawk Overnight participants will be reimbursed for one bag at a maximum weight of 50 lbs. and at a maximum cost of $50. If a student’s bag is larger and/or weighs more than the airline allows, the student will not be reimbursed for any additional fees.

13. What airport should I fly into, and what is the name, location, and code?

Out-of-state accepted students participating in the Future RedHawk Overnight can fly into either of the following airports:

  • Cincinnati/Northern Kentucky International Airport (Name), Hebron, KY (Location), CVG (Code)
  • Dayton International Airport (Name), Vandalia, OH (Location), DAY (Code)

14. What time(s) will transportation be provided to/from the Cincinnati and Dayton airports?

Transportation for accepted students flying into the Cincinnati or Dayton airports will be provided on Sunday, April 5. Accepted students will be picked up from Cincinnati and Dayton at 1:45 p.m. EDT and will be transported to Miami University. In addition, we will be providing transportation from Miami University to the Cincinnati and Dayton airports on Monday, April 6. Accepted students will arrive at the Cincinnati and Dayton airports at 4 p.m. EDT. Please take this into consideration when purchasing your airline tickets as we will not be responsible for picking up students on Sunday, April 5, after 1:45 p.m. EDT in Cincinnati or Dayton or dropping students off to the Cincinnati or Dayton airports before 4 p.m. EDT on Monday, April 6. If these times do not work for you, please see question 16 below.

15. What time(s) will transportation be provided to/from the Cincinnati bus stations?

Transportation for accepted students arriving at the Downtown Cincinnati Greyhound and Megabus bus stations will be provided on Sunday, April 5. Students will be picked up from the bus stations at 1:45 p.m. EDT and will be transported to Miami University. In addition, we will be providing transportation from Miami University to the bus stations on Monday, April 6. Students will arrive at the Cincinnati bus stations around 4 p.m. EDT. Please take this into consideration when purchasing your bus tickets as we will not be responsible for picking up students on Sunday, April 5, after 1:45 p.m. EDT or dropping students off to the bus stations before 4 p.m. EDT on Monday, April 6.

16. What if I don't want to fly into or depart from the Cincinnati or Dayton airport?

You are more than welcome to fly into and out of any airport you choose. However, we are only able to provide transportation to and from the Cincinnati and Dayton airports on the dates and times provided in question 14. Several transportation options are available for pick-up and drop-off services (for a fee) if you want to depart from a different airport or at another time.

17. How will I travel to/from the airport/bus station?

We will facilitate transportation for out-of-state accepted students participating in the Future RedHawk Overnight to and from campus for who are arriving by air or bus to Cincinnati or Dayton. This includes Greyhound Bus or Megabus to and from Cincinnati and the Cincinnati or Dayton airport.

18. If I fly with a parent/guardian, what travel options are available to get us from the airport to campus?

Several transportation options are available for pick-up and drop-off services (for a fee).

19. What if I miss my flight or need to cancel my trip after I have paid for my ticket?

We are able to reimburse only those who have completed travel to and from the Oxford campus for the Future RedHawk Overnight. We are not able to reimburse for missed or canceled flights for personal reasons. If your flight is canceled by the airline, please contact the air carrier for their cancellation policies.

20. When will I be reimbursed?

Typically, it takes 10–12 weeks for reimbursement. A check will be mailed to your permanent address that we have on record. University and IRS rules prohibit us from processing reimbursement before all travel has concluded. As such, the earliest we can begin the reimbursement process is the Friday after you depart from the program.

You must complete the Travel Reimbursement Form on your Applicant Status Page (log-in required) and upload your receipt(s). Please review question 11 regarding the specific information needed on the receipt(s).

21. When will I be reimbursed?

To process your reimbursement, you must complete and upload the following items to your Applicant Status Page (log-in required):

  • Reimbursement Certification and Approval Form (This form must be completed and signed by the student.)
  • W-9 Form (This form must be completed and signed by the student.)
  • Direct Deposit Form
  • Receipts

The forms listed above can be found in the event reminder email you'll receive one week before the event. 

Please see question 11 for information on what receipts/airline itineraries should include.