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Legal Custody/Guardianship

The effective date of the child's insurance coverage is the first of the month following the court-approved date of legal custody or guardianship.

Steps to Take Within 30 days of Gaining Legal Custody or Guardianship

  1. Add dependents to your benefits in Workday.
  2. Submit a photocopy of court-approved custody/guardianship papers.
  3. Call the Benefits office at 513-529-3926 with social security number. Never email social security numbers.

Benefits Changes in Workday

With Miami’s transition to Workday, all benefits changes are now able to be input by the employee. Qualifying life events—such as marriage, birth, adoption, or a change in insurance coverage—are instances when you may update your benefits.

Questions about changing your benefits in Workday can be directed to benefits@miamioh.edu.

Before You Begin

Depending on your qualifying life event, you will need to submit appropriate documentation to Workday (e.g., birth certificate, marriage certificate, etc.). It is a good idea to have a digital version of this prepared in advance.

Step One

From your Workday home screen, select 'Benefits and Pay' from your apps (accessible by selecting 'Menu').

Step Two

In 'Benefits and Pay', select 'Change Benefits' at the top. You will then be prompted to select your change reason.

Step Three

Continue to fill in information and submit as prompted. You will be taken to a page that allows you to edit your Benefits. Once you submit this, you will have done all you need to do.

Contact the Benefits department at benefits@miamioh.edu with any questions.

Frequently Asked Questions

How do I submit the court papers?

You may email it to benefits@miamioh.edu.

What if I do not receive the child's SSN within the 30 days?

Let the Benefits office know as soon as possible that you are still waiting for the document, and call them at 513-529-3926 as soon as you get it. Never email a social security number.

Can I add the child to my dental and vision coverage?

Yes. If you are already enrolled in family dental and/or vision coverage, then your coverage level and premium will not change. If you currently have single coverage, then your level will change to family and your premium will increase.
Contact us for any issues you may have regarding the topics in this section.

Benefits and Wellness

Roudebush Hall, Room 1
501 E. High St., Oxford, OH 45056
513-529-3926 513-529-4223 (fax) Healthy Miami

Our Mission

At Miami University, people are core to our mission. Guided by our values of Love and Honor, we are dedicated to cultivating strategic partnerships and fostering a supportive and engaged community where employees are inspired to thrive, pursue knowledge, and work with purpose. The Office of Human Resources Management stewards our human talent with an unwavering commitment to excellence, contributing to our enduring legacy of leadership and service.