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Performance Coaching Letter Template

We offer the following template letter for performance coaching. You may alter this to suit your specific situation.

[Date]

[Employee's Name]
[Employee's Department]

Re: Performance Coaching

Dear [Employee]:

This letter is to serve as a recap of our meeting on [Date] concerning your [Work rule violation/behavior]. During our meeting several issues came up regarding [Fill in details of the offense].

As we go forward, it is imperative that you meet the following expectations:

[List all expectations and actions the employee must take]

Additionally, this letter serves as a formal notice that you must show immediate and sustained improvement in these areas. I trust that you will be able to meet these expectations. This is not discipline, but failure to improve your behavior could result in discipline. Please feel free to contact me if you have any questions.

Sincerely,

[Your Name]

CC: [Your Manager]

Our Mission

At Miami University, people are core to our mission. Guided by our values of Love and Honor, we are dedicated to cultivating strategic partnerships and fostering a supportive and engaged community where employees are inspired to thrive, pursue knowledge, and work with purpose. The Office of Human Resources Management stewards our human talent with an unwavering commitment to excellence, contributing to our enduring legacy of leadership and service.