Human Resources
Miami University
Roudebush Hall, Room 15
501 E. High St., Oxford, OH 45056
513-529-3131
513-529-4223 (fax)
Paperwork must be filled out prior to student employment.
Before a student can begin working for your department, the following must occur:
Approximately 24 hours after you have received a "Work Authorization" email (verifying that the student has completed all required paperwork), the student will be able to check in and out using Workday.
Please note: As a supervisor, there are some specific rules you must know and follow concerning background checks (if applicable) and hiring minors (i.e., ages 16-17).
Some student employees must complete a background check. Miami requires criminal background checks on student employees who are designated residential youth camp employees, or otherwise required by law or designated by the University. This designation includes any individual specifically hired to work with and provide residential services to programs (credit and noncredit) attended by individuals who are aged 18 or younger, and whose participants reside one night or more on campus, or are providing assistance with changing of clothes. This includes programs and camps offered through all divisions of Miami University.
See University Policy Library for details about minors on campus.
Miami does not permit the hiring of anyone under the age of 16. Minors (ages 16-17) must complete a work permit and have their parents or legal guardians sign a parental consent form.
Departments are responsible for reading, understanding, and enforcing all additional rules for minors.
Both federal and state laws are severely more restrictive with respect to the hours worked and the type of duties performed by 16 and 17 year olds (i.e., minors) versus those aged 18 and older. Labor laws are closely monitored and fines are assessed for non-compliance.
Compliance with both the federal and state laws rests with departmental supervisors and any fines for non-compliance will be paid by the department.
Records of employment, including work permits, must be kept on each minor stating:
These records must be accurate and must be kept for two years. They must be shown upon request to any authorized representative or enforcement official of the state or federal government.
Miami University
Roudebush Hall, Room 15
501 E. High St., Oxford, OH 45056
513-529-3131
513-529-4223 (fax)
Working alongside the various departments and units within Miami University, we strive to recruit, cultivate, acknowledge, and involve a diverse pool of talent to fulfill their goals and the overarching goals of the institution.