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Working as a Minor

Miami University does not permit the hiring of anyone under the age of 16. The following sections cover guidelines and rules for employing students who are minors, aged 16-17. Departments are responsible for reading, understanding, and enforcing all sections.

Compliance with Federal and State Laws

Both federal and state laws are severely more restrictive with respect to the hours worked and the type of duties performed by 16 and 17-year-olds (i.e., minors) versus those aged 18 and older. Labor laws are closely monitored and fines are assessed for non-compliance. Compliance with both the federal and state laws rests with departmental supervisors and any fines for non-compliance will be paid by the department.


Work Permits

Note: Summer break for minors is defined by Ohio law as the time period "after the last day of the school term in spring and before the first day of the school term in fall." This term does not correspond to Miami University's summer break. You must use the summer dates of the school district in which the student resides.


Minors employed during the summer are not required to obtain a work permit. Instead, as a condition of employment, minors must present the following information to Student Employment prior to working:

  • Proper identification for I-9 purposes. See the lists of acceptable documents from the Department of Homeland Security.
  • A Parental Consent Form signed by the minor's parent(s) or legal guardian consenting to the proposed employment. These forms are available at the Student Employment office (15 Roudebush Hall, Oxford, Ohio; 513-529-8722) and must be signed in our presence. If this is not possible, the parent may pick up the form and have it notarized and returned to Student Employment.

School Year

A work permit must be obtained by each minor and kept on file by each department before the student begins working. The steps are listed below: 

  1. Complete the Student information section of the Application for a Minor Work Permit. You can find the form here, on Talawanda High Schools website, or the on the Ohio Department of Commerce website.
  2. Take the form to the Miami supervisor to complete the Pledge of Employer. Miami's employer tax ID is 31-6402089.
  3. The Physician's Certificate must be filled out and signed by your doctor (or clinic). If you had a sports physical for the current school year, submit a copy.
  4. Bring your birth certificate or hospital record or driver's license to your high school's main office.
  5. The high school will process the application into a Wage and Schooling Certificate.
  6. The STUDENT returns to the high school to sign and receive the Age and Schooling Certificate.
  7. Deliver the Age and Schooling Certificate to Miami's HR Department before you begin working.

Important Reminders

  • The employing department must return the work permit to the superintendent of schools within five working days of the minor's dismissal or withdrawal from service.
  • No department should continue to employ a minor after the work permit is voided.
  • Work permits are valid as long as the student is working in the same department. If a student changes departments, a new work permit is required.
  • If the student is employed during the school year but does not work over the summer, the work permit will be invalid for the next school year. If the student is subsequently employed elsewhere, a new work permit must be obtained.

For questions about work permits, contact the Talawanda School District Central Office (513-273-3100).

Hour and Break Requirements

For their working hours, minors may not work:

  • Before 7:00 a.m., except when the youth did not work past 8:00 p.m. the previous night in which case the youth may not start before 6:00 a.m.
  • After 11 p.m. on any night preceding a day that school is in session
  • More than 22 hours per week during the academic year, and no more than 40 hours per week during summer and semester breaks (regardless of the number of jobs held)

All student employees follow the same break and lunch requirements, available under: Student Employees > Work Hours and Breaks.


Departments must also follow the rules for minors who volunteer. See Volunteering for details.

Work Duty Restrictions

Below is the complete list of hazardous occupations denied to minors (ages 16 and 17) under the Department of Labor's Fair Labor Standards Act (FLSA). While many of these occupations will not be present at Miami, we provide the list in its entirety.

Hazardous Occupations

  • Manufacturing and storing explosives
  • Coal mining
  • Logging and sawmilling
  • Power-driven woodworking machines
  • Exposure to radioactive substances
  • Power-driven hoisting apparatus
  • Power-driven metal-forming, punching, and shearing machines
  • Mining, other than coal mining
  • Slaughtering, or meat-packing, processing, or rendering
  • Power-driven bakery machines
  • Power-driven paper-products machines
  • Manufacturing brick, tile, and kindred products
  • Power-driven circular saws, band saws, and guillotine shears, and chainsaws
  • Wrecking, demolition, and/or shipbreaking operations
  • Roofing operations
  • Excavation operations
  • Motor vehicle operation restrictions:
    • The minor employee cannot be hired primarily as a driver. All driving done must be incidental to the job and on an occasional basis.
    • Driving is restricted to daylight hours only.
    • The vehicle to be driven must not exceed 6,000 lbs. gross vehicle weight.
    • The employee must have a valid driver's license for the type of driving involved and have completed a state-approved driver education course.
    • The vehicle to be driven must be equipped with seat belts for the driver and each helper.
    • The employer must instruct the employees to use seat belts.
    • The employee shall not be employed in the towing of other vehicles.
    • The employee shall not be employed to ride outside the cab of the vehicle for any reason.

Additional Resource

Our Mission

Working alongside the various departments and units within Miami University, we strive to recruit, cultivate, acknowledge, and involve a diverse pool of talent to fulfill their goals and the overarching goals of the institution.