Students pose for a photo while hiking in the mountains
Students wearing chef hats pose in a kitchen
A group of students bicycle through the countryside
Students pose in Amsterdam near a whimsical bench
A student and professor chat in front of rooftops below them
People walk and ride bicycles at the seashore

Legal Residency in Lux

Residency/Immigration Process and Requirements

It is important to realize that (if on the semester MUDEC program) that since you will be in the Schengen immigration area for more than 90 days, you will be subject to regular immigration and residency laws. You will be an EU resident while on the program. It is ultimately your responsibility to remain a legal participant throughout the application process and program itself, and to verify which countries are governed by Schengen authority and which are not.

Update to Residency Requirements for US Citizens on Semester program

There has recently been an update to the residency requirements for all US Citizen students on the Semester Luxembourg program (summer remains as noted below). As of 17 July 2017, our US Citizen students are no longer required to be present in the Schengen immigration area only for the dates of the semester as was the case in the past. You are now allowed an additional 90 days of post-program travel within the Schengen area, but must depart the area before this allotment is up, and you may not return to the Schengen area for another 90 days following.

  • Pre-semester travel is still prohibited as being granted these additional 90 days of travel is contingent upon first possessing the residency permit which is not obtained until arrival in Luxembourg.
  • Non-US Citizen students may not be granted such a grace period and will need to verify with the local immigration authorities upon arrival, if they will be permitted any additional days to remain in the Schengen area after the semester. The on-site MUDEC staff can assist with this inquiry if desired.

In order to be permitted these additional 90 days of eligibility to remain in the Schengen area, students must adhere to the following:

  1. Extend your required GeoBlue insurance coverage to cover the entire period of your travel, and upload the information into your online application.
  2. Upload your amended travel information, showing departure from and return to the US, into the appropriate document in the online application.
  3. Comply with all immigration requirements, most notably departing the Schengen area "for good" within 90 days of the end of your semester, NO LATER. You will be in violation of European and Luxembourg law if departing the Schengen area day 91 or later after the semester end.

Note that it is in your best interest to complete these tasks so that if something were to go awry during your travel, your plans and insurance coverage are known factors. However, you should understand that Miami is not responsible for anything that occurs outside of the program dates.

Residency Processes

US Citizens on Semester Program

  1. Student submits passport copies/scans and passport photos to 214 MacMillan Hall or the Luxembourg Coordinator by given deadline.
  2. Miami University in Luxembourg obtains Authorization to Stay (AST) letter and sends it to student.
  3. Student travels to Luxembourg with passport and AST.
  4. Student obtains EU residency permit from local magistrate once in country, with assistance from Miami.

US Citizens on Summer Program

There is no residency permit process for US citizens attending the summer program. You may travel to Luxembourg with only a valid US passport. However, you MUST depart Schengen area no later than 90 days after entering, including the time you are on the MUDEC summer program.

Non-US Citizens on Semester Program

Non-US Citizen students on the MUDEC program must obtain a Schengen visa prior to departing for Luxembourg.

  1. Student submits passport copies and passport photos to 214 MacMillan Hall or the Luxembourg Coordinator by given deadline.
  2. Miami University in Luxembourg obtains Authorization to Stay (AST) letter and sends it to student.
  3. Student submits passport and AST to Luxembourg Embassy in Washington DC or in home country to obtain Schengen travel visa, along with the required application and supporting documents. The specific Schengen visa application and required supporting documents needed will be covered with the student by the MUDEC Coordinator.
  4. Student travels to Luxembourg with passport, Schengen travel visa, and AST.
  5. Student obtains EU residency permit from local magistrate once in country, with assistance from Miami.

Non-US Citizens on Summer Program

Non-US Citizen students on the MUDEC program must obtain a Schengen visa prior to departing for Luxembourg.

  1. Student submits passport copies and passport photos by given deadline.
  2. Miami University in Luxembourg obtains Authorization to Stay (AST) letter and sends it to student.
  3. Student submits passport and AST to Luxembourg Embassy in Washington DC or in home country to obtain Schengen travel visa, along with the required application and supporting documents. The specific Schengen visa application and required supporting documents needed will be covered with the student by the MUDEC Coordinator.
  4. Student travels to Luxembourg with passport, Schengen travel visa, and AST.
  5. Specific dates and deadlines differ between the spring and fall semesters. Please contact the MUDEC Coordinator for further information.

Further Schengen visa information for Non-US Citizens only

Check with the MUDEC Luxembourg Office in 214 MacMillan Hall to verify the information and documentation you will need to submit the Schengen visa application to the relevant immigration authorities before departure for Luxembourg. You cannot travel to Luxembourg without the Schengen visa.

Upon arrival in Luxembourg and within the 90 days, MUDEC will facilitate getting the student residency permit; there is nothing additional you will have to do early for that process.

Please double check where your study tours are going in case you need additional visas for those particular countries (ex. United Kingdom). It is the responsibility of all non-US citizens to make sure all of your visas are valid, including your US visa. You need to check what countries your study tours are going to and make sure you have the appropriate visas for those countries. It is not the responsibility of the MUDEC office or staff to obtain these other visas on your behalf. Be aware that each Embassy may have different deadlines to process their visas and you need to verify the procedures and deadlines well ahead of time.

Residency process for EU Citizens

If you are an EU Citizen, no AST Letter or visa is required. You must still submit passport information by the given deadlines so that we can verify your status with the relevant immigration authorities.


Specific dates and deadlines change according to semester. Please contact the MUDEC Luxembourg Coordinator for further information.

While Miami University does assist with obtaining visas and travel authorization for the duration of our study abroad program only, we are not responsible for maintaining, updating, or making decisions regarding Schengen area travel regulations. It is ultimately each traveler's responsibility to understand their visa and travel authorization requirements. Some questions and requests may only be able to be addressed by immigration authorities.