Publication, Reprint, Exhibition, and Performance Costs (PREP) program

Contact us: PREP program

Administrative questions: Vanessa Gordon
Administrative Assistant to CFR
102 Roudebush Hall
513-529-3600
cfrcommittee@MiamiOH.edu


Programmatic questions: Martin Johnson
CFR Chair (2015-2016)
513-785-3273
johnsomp@MiamiOH.edu

Under certain conditions, the CFR will approve payment of up to $500 toward journal page charges, book publication, article or book chapter reprint costs, exhibition or competition costs, and performance or composition costs incurred by continuing tenure-eligible or tenured faculty members (including librarians). No faculty member may receive more than $500 in this program in any academic year and awarded funds must be spent directly from the university internal account. Before applying, please read the PREP program guidelines carefully.

Journal page charges and book publication costs

Costs for a single article, (non-textbook) book or book chapter will be considered for funding. Book publication costs may include the production or reproduction of maps, charts, graphs, photographs or other graphic material; the facsimile reproduction of unique artistic or textual material such as manuscripts and incunabula; permission charges; and the preparation of indexes.

Applications for journal page charges must document that:

  1. The article is published in a refereed journal
  2. The imposition of page charges is a standard practice of the journal and not simply a means of obtaining early publication
  3. The page charges fulfill a necessary condition for publication
  4. The applicant has been unsuccessful in obtaining a waiver of the charges and has no outside resources at his/her disposal

Applications for book publication costs must document that:

  1. The book is under contract for publication
  2. The book publication costs fulfill a necessary condition for publication
  3. The applicant has been unsuccessful in obtaining a waiver of the charges and has no outside resources at his/her disposal

Documentation may take the form of a copy of the journal’s or publisher's masthead page (when that indicates editorial policy), copies of correspondence with editors of the journal or publishing house, a copy of the book contract, and other appropriate material.

Reprint costs

Reprint (but not copying) costs for each article or book chapter in a refereed publication, regardless of the number of authors, will be approved for the minimum number of reprints which a publisher will sell, unless the publisher provides fifty or more free. The purchase of additional reprints may be approved by the CFR upon request. Documentation of costs and schedule of charges must be provided.

Exhibition and competition costs

Costs incurred by a faculty member while submitting and returning works of art, architectural plans or models, and so on, to and from a professional competition will be considered for funding provided that:

  1. The exhibition/competition is juried
  2. The work is accepted for exhibition and/or competition
  3. The applicant has had no outside resources at his or her disposal

All applications for exhibition/competition costs must document costs (e.g., framing, packaging, shipping, and insurance).

Performance and composition costs

Costs incurred by faculty members for submission and performance of musical works in a professionally competitive concert or contest will be considered for funding, provided the faculty member is able to document that:

  1. The work has been selected for performance or awarded a prize
  2. The applicant has no outside resources at his or her disposal

Costs incurred by a faculty member for his or her performance in a professional music setting will be considered for funding, provided the faculty member is able to document that:

  1. The performance has been invited
  2. The performance has the potential to be reviewed, and
  3. The performance is endorsed by two professionals in the field external to the University verifying the professional level of the performing site, or by evidence of selection by a jurying process

Performance and composition costs may include the following:

  • Entry fees
  • Packaging
  • Mailing
  • Insurance
  • Performer fees
  • Rental of special instruments
  • Reproduction of the final copy of music including the score
  • Travel including transportation but excluding housing and meals

Application

Application for support in this program may be made at any time. Interested faculty should complete the online PREP application.