Guidelines

The DUOS program aims to heighten the synergy between graduate and undergraduate researchers who collaborate on a spring semester research project under the supervision of a faculty member in a Ph.D. granting department. Responsibility for a successful research experience will rest with the undergraduate student scholar and her or his graduate mentor. Either the undergraduate or graduate student may initiate the application, but the undergraduate student is to have primary authorship of the project. Application to the program is open to any Miami University undergraduate student in good standing (who holds a minimum 2.75 GPA) and to any Miami post-master’s doctoral student (in good standing) who have agreed to abide by program requirements.

Program Benefits

  • focuses on undergraduates learning the processes of research and scholarship under the supervision of graduate student mentors
  • provides training for the graduate and undergraduate student about the expectations for their roles as mentor and mentee in a research partnership
  • enhances graduate student research programs by the participation of talented undergraduates
  • enables doctoral students to enhance their skills as mentors of undergraduate scholars
  • offers the undergraduate student an opportunity to earn independent study credit, if appropriate
  • adds a distinctive scholarly experience shown to increase student intellectual maturity during undergraduate education
  • increases availability of graduate students as role models for undergraduate students
  • encourages both the graduate student and undergraduate student to become more reflective about their role and responsibilities in the apprentice/mentor relationship
  • creates the basis for future job application materials documenting graduate students experiences/achievements in their role as research mentors
  • publicly recognizes graduate students who are making an effort to enhance their performance as research mentors
  • enhances the university community awareness and appreciation of the synergy between graduate and undergraduate programs
  • clearly links scholarship and teaching at the University
  • serves as a model program that other graduate schools may emulate

Program Requirements

DUOS program required participation in a collaborative scholarly project. Either graduates or undergraduates may initiate the application, but the undergraduate student is to have primary authorship of the project.

  • If selected for an appointment, the undergraduate and graduate student partners are expected to work collaboratively to complete the project during spring semester and to share the research results with the scholarly community.
  • Inventions and intellectual property developed during the research will be owned by Miami University. By signing the DUOS application form all participants agree they will NOT be entitled to any compensation or royalties for the intellectual property developed through this research. Disclosure of inventions and intellectual property must be made during the research process, using a Miami University Invention Disclosure form. Contact OARS 529-3600.
  • Training for mentor-mentee relationships in a scholarly context is required for each of the two partners who will attend a session covering expectations for their roles and responsibilities as collaborators in an apprentice/ mentor partnership. This training will be scheduled in early December following award announcement.
  • Presentation of the project. It is expected that the undergraduate and graduate students will produce a product (paper, oral presentation, poster, artwork, portfolio, model, etc.) as a result of their joint project. The undergraduate student and graduate mentor at the beginning of the student's participation should agree as to the purpose and form of this product. Undergraduate students will be expected to present this product, if appropriate, at Miami's annual spring Undergraduate Research Forum. In addition, it is strongly encouraged that partners aim toward regional/ national/ international presentation/ performance/ dissemination of their work.
  • Project Final Report: A final project summary is due in late spring semester. If warranted, the graduate student may request a no cost extension of the funding end date. Send an email to undergradresearch@miamioh.edu with a clear justification for requesting the extension. Martha Weber, Undergraduate Research Coordinator, will process the request.

Application Submission Deadline October 16, 2017 by 5:00 pm

DUOS applications MUST be submitted online as a single pdf file that includes the signed application and project proposal. Before you submit, download the DUOS Application Form, obtain the required signatures on the application form and attached your research proposal and graduate faculty advisors comments.

Joint Application by the Undergraduate and Graduate student

Graduate students will collaborate with a specific undergraduate student in developing a research proposal to submit to the DUOS Program. Your application must include the cover page with the required signatures of the students, the graduate mentor and the faculty mentor who has agreed to oversee the research project.

A single graduate student can be listed as a prospective mentor on only one application.

  • a graduate student must be willing and able to provide appropriate supervision and mentorship of the undergraduate with whom she or he has elected to be paired.
  • the graduate student's faculty advisor must be willing to oversee the project as described in these guidelines.

The program is highly competitive. In preparing the application, the graduate student mentor should assist the undergraduate to generate a well-written proposal that can be understood by an educated person who is not a specialist in the field. Graduate students should strive to provide a meaningful and appropriate undergraduate student experience.

The graduate student should assist the undergraduate to develop a proposed project that qualifies as research or other creative endeavor that will add to the sum of human knowledge and contribute to the growth of the scholarly or creative capability of the undergraduate scholar. The program is not intended to support graduate student supervision of undergraduates who are doing menial tasks in service of the graduate student's research.

Required DUOS Research Proposal Headings

Applicants MUST use these headings in your proposal. Make sure to address each of these issues concisely.

  1. Project Background and Goals. Clearly state your research question and discuss what you intend to accomplish, achieve, or determine by completing your project. What work have you or others already done on this problem? You should include a hypothesis or state a creative question regarding the issue.
  2. Creative Processes or Methodology. Describe the materials you will utilize, the manner in which you will approach your project and the major steps involved in completing your effort. Explain how your intended creative techniques or research methods are appropriate for accomplishing your stated goals.
  3. Expected Accomplishments or Results. Discuss how you will analyze your results and interpret them or how you will present and critique your final product. Explain the significance of the intended achievements or results to the original project goals.
  4. Educational Value for the Undergraduate. Review the list of DUOS program benefits in these guidelines and discuss. What preparation does the undergraduate bring to this project? What skills/knowledge will the undergraduate gain by conducting the project, and how does this fit into the overall educational/career goals of the student?
  5. Mentoring Plan. What experience/preparation does the graduate student mentor have for supervising this project? Preference will be given to graduate students who can document prior research collaboration with a faculty member. Describe the expected manner, form, and frequency of the interactions between the undergraduate scholar and graduate mentor for the duration of the project.
  6. Feasibility and Scope. Provide a detailed budget and explain why these items are needed for your project. Why is it realistic for you to complete this project given the time-frame and funding limits of this program?

Proposal Evaluation Criteria

Dr. Gary A. Lorigan, Professor of Chemistry, chairs the DUOS review committee which MAY provide funding for up to 11 awards. Each project may receive up to $1,000 total. Awardees should budget 75% of funds to be used in direct support of the research project. The remaining 25% of the funds ($250.) may be used for dissemination of research results (i.e. publication costs or for conference attendance. The review committee considers the following criteria during proposal evaluation:

  • readability/clarity of the proposal and its conformity to the required format
  • quality of experiences proposed by applications; including significance of the problem to be addressed, the clarity of linkage between problem and method/creative process, the feasibility of the project in terms of the partners skills, time, and budget, and educational value to the undergraduate student.
  • quality and appropriateness of the mentorship supervision and interactions proposed
  • distribution of awards across disciplinary areas
  • undergraduate student GPA (which must be 2.75 or higher)

Graduate Mentor Eligibility

You need an advanced (post-masters') grad student from one of Miami's doctoral departments: Biology, Chemistry and Biochemistry, Educational Leadership, Geology and Environmental Earth Science, Microbiology, English (rhetoric and composition), Political Science, Gerontology, or Psychology. Ask faculty members whose work interests you if they can refer you to an appropriate grad student. The program is open to all Miami University full-time post-masters doctoral students. If the graduate student's program does not offer a masters, students must be in at least their second year of graduate study. Preference will be given to graduate students who can document prior research collaboration with a faculty member.

Undergraduate Student Eligibility

Application to the program is open to any Miami University undergraduate student who holds a minimum 2.75 GPA and is otherwise in good standing (not on probation, etc.). The student must also be willing to collaborate with the graduate student to complete the project and communicate the results of that work to the scholarly community. Undergraduate students can receive only one DUOS award.

Faculty Advisor Roles and Responsibilities

  • The graduate student's advisor must endorse the project on the application form by providing a statement concerning the quality of the proposed project, and certifying the undergraduate's authorship of the project and the capability of the graduate student to mentor the undergraduate) and must be willing to oversee the project as described below:
  • Comply with University and Federal Research Regulations: It is the responsibility of the graduate students faculty advisor to assure that all required regulatory committee approvals (human subjects, vertebrate animals, radioisotopes or recombinant DNA) are obtained prior to the start of the project.
  • Oversight of the Project/Travel Allowances: Each project may receive up to $1,000 total. Seventy-five percent of the funds should be used in direct support of the project and 25% of the funds may be used for dissemination of research result. This award amount includes $100 per awardee after completing the mentor/mentee training.
  • This award is NOT scholarship for tuition or a cash award. It may NOT be used for entertainment. The graduate students faculty advisor will supervise spending from this account using standard university ordering and accounting procedures. All charges must be made against this allowance by end of the fiscal year (June 30). This allowance account will be cleared and closed by the University Accounting Office on June 30. The faculty advisor is responsible for any charges made to that account above the $1,000 allotted or after June 30.
  • Independent study credit - If faculty member determines it is appropriate for the undergraduate student to receive independent study credit for his/her conduct of the project, then the faculty member will serve as the instructor of record for that independent study.