Telecommuting Guidelines

There may be rare occasions and unique circumstances for which a person who resides outside the state of Ohio can provide special services. This may be an employee who resigns or retires and moves out-of-state but can complete a project off-site; it also could be someone in a specialty area whose expertise is not available locally.

Because employment laws differ in each state, careful consideration must be given before seeking approval for these arrangements, including the loss of income to the state of Ohio. Also of concern is monitoring the progress of work from a distance. These situations should normally be short-term and part-time, with a specific task to complete. They will be Miami University employees working at a remote site who continue to be covered by the University’s basic insurance plans and they will be paid on the University payroll.

Therefore, Miami requires a special telecommuting agreement, which includes special terms of employment to assure compliance with Miami policies, address safety concerns, assure proper handling of University provided materials and equipment; it includes obligations surrounding the worksite, and provisions for ending the telecommuting arrangement.

Before work may begin off-site, a Telecommuting Agreement must be fully executed, i.e. signed by the employee and all approvers, and the normal hiring process must be followed and completed (if applicable).

Instructions: When a recommended candidate will be working outside of the state of Ohio, a draft Telecommuting Agreement must be submitted and will be reviewed as part of the hiring approval process. Upon final approval of the candidate and Telecommuting Agreement, the candidate will be asked to sign and return the agreement along with an acceptance to the position.