Instructional Part-Time Online, Summer 2023

Summer 2023 Academic Year/per credit hour/online teaching only

DO NOT use for full-time faculty or staff

Please refer to EPAF Quick Guide for specifics not covered below.

Quick Tips for Part-Time Faculty Teaching Online, EPAFs
Field Entry
Query Date Variable. See Important Dates chart
Approval Category Faculty Summer Telecommuting Appointment, SUMTEL
Position and Suffix Each class being taught has to be processed on a separate EPAF (a unique JOB);
a unique JOB is represented by the summer departmental position number and different SUFFIX per EPAF. 
New Job Use of a different suffix may require using the process for submitting a NEW JOB instead of a REAPPOINTMENT. See Quick Guide
Suffix Oxford: 45, 46, 47, 48, 49
Regionals: 51, 52, 53, 54
Contract Type Select Primary since this is for part-time faculty; Secondary for a subsequent job
Job Begin Date Same as Current Value; if no Current Value, use effective date for term. See Important Dates chart
Dates See Important Dates chart
FTE & Hours/Pay See FTE and Hours/Pay charts for specific term
Job Change Reason REAPT
Factors & Pays Reflect # months on payroll. See FTE and Hours/Pay charts
Annual Salary Salary for this position. NOTE: Credit hour rate is $1,025/credit
Payroll ID & Index Based department of course
Account Code  111610
(Note Change)

Enter HERD if work to be performed is Research

Job Earnings

Effective Date: same as Query Date. See Important Dates chart Select FSM for job earnings

End Job Record Dates Effective Date and Personnel Date: depends on term.  See Important Dates chart
Routing Queue

Level 10 Academic Personnel Reviewer choose:

  • Jennifer Perry (perryj5) – CAS
  • Missy Lawson (newma) – Office of Provost, Libraries, CEC & FSB
  • Allison Rivers (riversa4) – CLAAS, CCA & EHS

Level 45 Chair/Director/Supervisor – choose appropriate chair

Level 50 Dean – choose appropriate Dean Designee (not the actual dean)

Level 60 VP and Provost – Bess Sprockett (sprocke)

Level 90 HR/Academic Personnel (applier) – Beth Matix (matixb)

Comment Field

Campus (where course is “owned”); Course #; section; credit hours; term (see chart below –
all term = Full; or select appropriate letter. Ex: Term: U).

If salary is reduced due to low enrollment, note that in comment.

Indicate that the class is on-line or WEB or remotely-delivered.

Submission Notes

Summer EPAFs for faculty teaching a summer course with low enrollment and for which there is potential for cancellation of the course should NOT be submitted for May payment. Once a final decision can be made that the course will be taught, the EPAF can be submitted but with JUNE dates (06/01/2023 begin and query date) and the full salary will be paid on the June payroll (factor and pays 1). It is better to hold for pay until June than to either pay in May for a cancelled course or submit an EPAF with a May date and then not process the EPAF on the May payroll because of uncertainty of the course making enrollment, which would require voiding and re-creating the EPAF for June payment.

Reference Charts

Important Dates by Term, Summer 2019
Term Query Date
Effective Date


End Job
Effective Date
Pay Dates
Last working day of the month
FULL 05/01/2023 05/16/2023-08/04/2023 07/31/2023 3/3 May, Jun, Jul
T 05/01/2023 05/16/2023-06/23/2023 06/30/2023 2/2 May, Jun
U 07/01/2023 06/26/2023-08/04/2023 07/31/2023 1/1 Jul
V 05/01/2023 05/16/2023-07/07/2023 07/31/2023 3/3 May, Jun, Jul
W 06/01/2023 06/12/2023-08/04/2023 07/31/2023 2/2 Jun, Jul
X 05/01/2023 05/16/2023-06/09/2023 06/30/2023 2/2 May, Jun
Y 06/01/2023 06/12/2023-07/07/2023 07/31/2023 2/2 Jun, Jul
Z 07/01/2023 07/10/2023-08/04/2023 07/31/2023 1/1 Jul

NOTE: If submitted late – change query and beginning effective date to appropriate month.

FTE and Hours Per Pay
Credit Hours FTE Paid for 2 months
Paid for 1 month
Paid for 3 months
Full, V
1 .04 8 16 5.33
2 .08 16 32 10.66
3 .13 24 48 16.00
4 .17 32 64 21.33
5 .21 40 80 26.66
6 .25 48 96 32.00