Percent-Time Faculty - Fall 2023-24

This is for faculty with re-appointments for one semester only: percent time one semester.

Refer to EPAF Quick Guide* for specifics not covered below.


EPAF Quick Tips | Percent-Time Faculty - Fall 2023
Field Entry
Query Date 09/01/2023
Approval Category

Faculty PT Credit Hire Percent, All Campuses, FAPTPO

Position and Suffix

Select Position/Suffix from All Jobs list: appropriate to position being reappointed. 

Current Employee/Different Dept.:  New with position/suffix, etc. for new department /EPAF Job.  Complete New Job fields
Suffix 00
Job Begin Date

Same as Current Value; if no Current Value:  09/01/2023

Begin Job Record 09/01/2023 
Personnel Begin Date: 08/21/2023
FTE & Hours/Pay See One Semester Only Calculations Chart (Page two of this Quick Tips)
Factors & Pays 4/4
Annual Salary Salary for this position
Account Code

Oxford: 111420 

Hamilton or Middletown: 111420

Earn Code FPY
End Job Record Dates 12/31/2023
Personnel End Date


Routing Queue

Level 10 Academic Personnel Reviewer choose:

  • Jennifer Perry (perryj5) – CAS
  • Missy Lawson (newma) – Office of Provost, Libraries, CEC & FSB
  • Allison Rivers (riversa4) – CLAAS, CCA & EHS

Level 45 Chair/Director/Supervisor – choose appropriate chair

Level 50 Dean – choose appropriate Dean Designee (not the actual dean)

Level 60 Provost Review – Bess Sprockett (sprocke)

Level 90 HR/Academic Personnel (applier) – Beth Matix (matixb)
Once you have submitted

Check the progress of the EPAF through the approval system; be sure it’s not stuck with someone. When the contract is “pending with Beth Matix” that means the faculty member has received an email (via the Oracle Business Intelligence email account) that the contract is ready to be accepted. Only after acceptance will it feed into payroll.

Comment Field

To be entered by the originator:  Campus (where course is offered); Department; Percent Time of Appointment

*EPAF Quick Guide  and EPAF Quick Tips available at:  Choose “Info For Administrators”; then EPAFs; then EPAF Quick Tips.

One Semester Only Calculations

FTE Based on % of Time
% Time of Work FTE Hours per Pay
70 .35 121.33
66 (2/3) .33 115.55
50 (1/2) .25 86.66
33 (1/3) .17 57.78
25 (1/4) .125 43.33
20 (1/5) .10 34.67