DEI Action Team
Student Life 2022-23 Diversity, Equity, and Inclusion Action Plan
Subcommittee Project Leads: Christina Carrubba-Whetstine, Chair
Subcommittee Project Team: John Ward, Jacqlyn Schott, and Noah Montague
Action | Priority | Status | Start | End |
---|---|---|---|---|
Task 1: Identify how directors of SL units access retention data to determine correlation between services and retention. | High | Working | ||
Task 2: Engage in conversation with directors and leadership about assessment needs around services and retention. | ||||
Task 3: Develop sample plan of how retention initiatives can be tracked through assessment planning. |
Action | Priority | Status | Start | End |
---|---|---|---|---|
Task 1: Identify areas of the "house" that need to be "cleaned up" through DEI audits related to staff recruitment. | ||||
Task 2: Identify areas of the "house" that need to be "cleaned up. | ||||
Task 3: Present findings to directors and leadership team. | ||||
Task 4: Gain consensus on a strategy moving foward. | ||||
Task 5: Develop plan. |
Action | Priority | Status | Start | End |
---|---|---|---|---|
Task 1: Work with the Educational Change subcommittee to develop and implement baseline divisional wide education on neurodivergence. | ||||
Task 2: Assess how various department protocols can be adjusted to be neurodivergent accessible. | ||||
Task 3: Develop materials to help neurodivergent students interact with various protocols. |
Updated January 10, 2023.
Subcommittee Project Leads: Alexis Roach, Chair
Subcommittee Project Team: Hannah Muldoon-Davis, Ghada Mahdi, Leslie Haxby McNeill, Octavia Hubert
Action | Priority | Status | Start | End |
---|---|---|---|---|
Task 1: Review and provide feedback on the content and formatting of the current draft of the DEI Training Canvas course. Make edits to existing content based on feedback. | High |
Completed |
||
Task 2: Identify any gaps in training learning outcomes and develop content to fill those gaps. | High | Completed | ||
Task 3: Determine and launch a course pilot strategy for student workers in the Division of Student Life to engage with the training and provide feedback. | High | Working | ||
Task 4: Organize and use feedback from the training pilot to make course edits. | High | Not started | ||
Task 5: Develop a division-wide implementation strategy for the course, including measurable implementation outcomes and goals. | High | Not started | ||
Task 6: Develop an assessment strategy for the online training to be used when launched. | High | Working | ||
Task 7: Outreach to/ visit departments in the division to introduce the DEI training, the rationale for it, and how to use it. Disseminate information to directors on course and adding student workers. | High | Not started | ||
Task 8: Launch the training across the division. | High | Not started |
Action | Priority | Status | Start | End |
---|---|---|---|---|
Task 1: Explore/inventory prior and current DEI-related training and development offered in the division to create a list of previous and current programs and initiatives. | Medium | Completed | ||
Task 2: Collaborate with the Professional Development Committee to utilize divisional professional development assessment data. | High | Completed | ||
Task 3: Create an online library of DEI resources (to include a variety of mediums) to be shared widely across the Division via the webpage. | High | Working | ||
Task 4: Determine a sustainable strategy for updating and sharing content in the online DEI library. | Medium | Working | ||
Task 5: Work with the professional development committee to plan a live training on a DEI-related topic for professionals in Student Life. | High | Pause | ||
Task 5: Work with the Division of Student Life communications to build the webpage. | High | Working |
Updated May 17, 2023.
Subcommittee Project Leads: Ryan Kwapniowski, Chair
Subcommittee Project Team: Hope Sweeney, Kesha Hilson, Scott Walter, and Claire Schoenfeld (student rep)
Action | Priority | Status | Start | End |
---|---|---|---|---|
Task 1: Review and make necessary changes to Inclusive Programming Guide. | High |
Working |
||
Task 2: Design and brand pdf resource document to be shared with student organizations and departments. | High | Working | ||
Task 3: List applicable places and spaces to distribute and train staff members and students on the content of the Inclusive Programming Guide. | Moderate | Working | ||
Task 4: Partner with Student Life departments to facilitate event planning workshops (SEAL Workshops, Student Organization trainings) to share Inclusive Programming Guide to groups planning events during the spring 2023 semester. | Moderate | Working | ||
Task 5: Develop a feedback loop for the number of visitors to the pdf website and overall usage of the document in planning events. | Moderate | Pause |
Action | Priority | Status | Start | End |
---|---|---|---|---|
Task 1: Meet with Global Initatives to understand IGD model at Miami and opportunity for collaboration. | ||||
Task 2: Audit and identify current trained IGD facilitators staff members from Student Life | ||||
Task 3: Secure funding source for training. | ||||
Task 4: Recruit 12-15 student life staff members interested in becoming IGD faciliators. | ||||
Task 5: Reconnect with Global Initiatives to clarify student and staff level schedule, goals and availability of facilitators, and set up training schedule and timeline in Summer 2023. | ||||
Task 5: Following completion of training, connect with trained faciliation staff to discuss expectations and identify opportunities to engage students. |
Action | Priority | Status | Start | End |
---|---|---|---|---|
Task 1: Assess space usage for support spaces identified from the 2021-22 Action Plan. | High | Working | ||
Task 2: Market existing and new support spaces to students and staff as identified from the 2021-22 Action Plan. | Moderate | Pause | ||
Task 3: Provide opportunities for students to speak openly and offer feedback (gaps, challenges, etc.). | Moderate | Pause | ||
Task 4: Create partnership with Academic Affairs to share community resources and learning opportunities from student examples and feedback. | Low | Pause | ||
Task 4: Develop "you shared, we listened" campaign directed at answers students feedback and concerns. | Moderate | Pause | ||
Task 5: Work in partnership with OIDI to create a space for resources created and gathered can be stored, revised, updated, and shared out. | Low |
Updated January 10, 2023.
Past Plans
2021-2022
Subcommittee Project Leads: Dan Darkow, Chair
Subcommittee Project Team: Leslie Haxby McNeill, Hannah Muldoon-Davis, Claire Schoenfeld, and Ghada Mahdi
Action | Priority | Status | Start | End |
---|---|---|---|---|
Task 1: Determine learning outcomes | High | Completed | 11/2/21 | 11/30/21 |
Task 2: Determine structure | High | Completed | 11/16/21 | 11/30/21 |
Task 3: Brainstorm content ideas | High | Working | 11/30/21 | 1/30/22 |
Task 4: Determine content | High | Working | 11/30/21 | 4/1/22 |
Task 5: Collect/build content | High | Working | 4/15/22 | 8/5/22 |
Task 6: Develop implementation strategy | High | Not started | 8/8/22 | 8/12/22 |
Task 7: Disseminate information to directors on course and adding student assistants | High | Not started | 8/15/22 | 8/19/22 |
Action | Priority | Status | Start | End |
---|---|---|---|---|
Task 1: Review Student Life values statement | High | Completed | 10/19/21 | 11/2/21 |
Task 2: Speak with divisional leadership about incorporating the values statement review/alignment into existing divisional processes | High | Completed | 10/20/21 | 12/5/21 |
Task 3: Develop facilitation guide for professional staff to examine their office practices and provide a status update in the form of the annual report | High | Completed | 1/10/22 | 1/31/22 |
Task 4: Submit facilitation guide to divisional leadership for review/approval | High | Completed | 2/1/22 | 4/29/22 |
Updated on June 8, 2022.
Subcommittee Project Lead(s): Christina Carrubba-Whetstine
Subcommittee Project Team: Kristen Edwards, Alex Butterfield, Ryan Kwapniowski, Jonathan James, Alyssa Westberry, and Dave Tran
Action | Priority | Status | Start | End |
---|---|---|---|---|
Task 1: Audit Student Life onboarding processes and DEI expectations for new professional and graduate employees | High | Completed | 10/9/20 | 1/31/21 |
Task 2: Partner with Miami Online staff to create a Canvas site to house a training/certification portal with both basic onboarding trainings and advancement opportunities | High | Completed | 3/4/21 | 5/11/21 |
Task 3: Work with Education/Training team and Professional Development divisional committee to identify standard or desired onboarding processes and training around DEI topics | High | Paused | 3/8/21 | |
Task 4: Draft proposal for divisional leadership including mock Canvas site, training resources, ownership structure, and accountability measures | High | Completed | 5/1/21 | Summer 2021 |
Task 5: Amend and modify proposal and Canvas site to reflect feedback from leadership team | High | Working | 10/21/21 | |
Task 6: Get in front of the divisional leadership team | High | Working | 10/29/21 | |
Task 7: Develop a launch protocol including soliciting buy in and education about the structure throughout the division | High | Working | 1/3/22 |
Action | Priority | Status | Start | End |
---|---|---|---|---|
Task 1: Evaluate current DEI Audit instructions and structure | High | Working | 10/15/21 | |
Task 2: Research additional principles and formats for DEI Audits across the profession | High | Working | 10/15/21 | |
Task 3: Meet with assessment group to discuss how DEI audit could fit into annual report process | Pause | |||
Task 4: Develop a multi-year DEI audit process proposal to be submitted to Student Life leadership | High | Working | 1/3/22 |
Action | Priority | Status | Start | End |
---|---|---|---|---|
Task 1: Define university systems, develop list of potential student facing systems | ||||
Task 2: Develop assessment/focus group protocol |
Updated on June 8, 2022
Subcommittee Project Lead: Jaymee Lewis-Flenaugh
Subcommittee Project Team: John Ward, Scott Walter, Tiffany Harrison, Asia Flores, Hannah Muldoon-Davis
Action | Priority | Status | Start | End |
---|---|---|---|---|
Task 1: Identify existing support spaces on campus for underrepresented student populations or varied community needs | High | Completed | 9/21/21 | 10/19/21 |
Task 2: Identify areas that we need to create or what areas need to be improved | High | Working | 11/2/21 | 11/16/21 |
Task 3: Assess if existing spaces are representative of the student population | High | Working | 11/2/21 | 11/16/21 |
Task 4: Market existing and new spaces to students, faculty, and staff | High | Pause | 11/5/21 | 12/10/21 |
Task 5: Provide opportunities for students to speak openly and offer DEI feedback (gaps, challenges, etc.) | High | Working | 9/21/21 | 2/15/22 |
Action | Priority | Status | Start | End |
---|---|---|---|---|
Task 1: Complete a Student Life DEI audit of budgets and initiatives | Moderate | Pause | 12/10/21 | 2/8/22 |
Task 2: Give an opportunity for Directors to edit their DEI Action Plan | Moderate | Pause | 2/8/21 | 2/22/22 |
Task 3: Review the DEI work added to University Key Performance Indicators | Moderate | Pause | 12/10/21 | 1/25/22 |
Task 4: Assess divisional spending on DEI efforts | Moderate | Pause | 10/1/21 | 12/1/22 |
Task 5: Provide support to areas within Student Life to help achieve goals and provide DEI efforts | Moderate | Working | 1/25/22 | 2/8/22 |
Task 6: Consider additional resources to be added to Miami's diversity website in collaboration with Office of Institutional Diversity & Inclusion | Moderate | Pause | 11/16/21 | 12/14/21 |
Action | Priority | Status | Start | End |
---|---|---|---|---|
Task 1: Determine initial partners for identification of content needs | High | Completed | 10/1/21 | 11/1/21 |
Task 2: Meet with and clarify roles of all partners and applicable deadlines for a spring 2022 draft |
High |
Working | 10/1/21 | 11/1/21 |
Task 3: List applicable places and spaces to distribute and train students on the content of the IPG | Moderate | Working | 11/1/21 | 2/1/22 |
Task 4: List applicable places and spaces to distribute and train students on the content of the IPG | Moderate | Pause | 11/1/21 | 2/21/22 |
Task 5: Develop a feedback loop for the number of visitors to the pdf website and overall usage of the document in planning events | Moderate | Pause | 2/1/22 | 2/28/22 |
Updated on February 28, 2022
2020-2021
Subcommittee Project Leads: Dan Darkow, Chair
Subcommittee Project Team: Leslie Haxby McNeill, Hannah Muldoon-Davis, Tyra Smith, Jose Jacobo, Claire Schoenfeld, and Mark Pontious
Action | Priority | Status | Start | End |
---|---|---|---|---|
Task 1: Review other institutions' peer-based education programs | High | Completed | ||
Task 2: Gather input from subcommittee/Action Team on program | High | Completed | ||
Task 2.1: Discuss peer education program with partner offices | High | Completed | ||
Task 3: Ownership of peer education program and proposal transferred to Center for Student Diversity & Inclusion (CSDI) | High | Completed | ||
Task 4: Provide consultation on proposal phase with CSDI | High | Working | 12/1/20 | 5/15/21 |
Task 5: Consult with CSDI on the implementation of training materials | High | Ongoing |
Action | Priority | Status | Start | End |
---|---|---|---|---|
Task 1: Review examples of values/goals/outcomes at other institutions | High | Completed | ||
Task 2: Gather input from DEI Action Team and other Student Life sources regarding values/focus areas | High | Completed | ||
Task 3: Draft list of values/outcomes | High | Completed | ||
Task 4: Gather/incorporate feedback on drafted content | High | Completed | ||
Task 5: Make the document official | High | Completed | ||
Task 6: Publicize the document (e.g. Student Life websites) |
High |
Completed | ||
Task 7: Advise divisional offices on aligning training opportunities with values/outcomes. | High | Working | 5/1/21 |
Action | Priority | Status | Start | End |
---|---|---|---|---|
Task 1: Draft list of current programs/efforts | High | Completed | ||
Task 2: Benchmark similar content from other institutions | High | Completed | ||
Task 3: Report/discuss with DEI Action Team and Student Life partners | High | Completed |
Action | Priority | Status | Start | End |
---|---|---|---|---|
Task 1: Benchmark similar content from other institutions | Medium | Completed | ||
Task 2 Identify interest in scheduled recurring DEI professional development | Medium | Completed | ||
Task 3: Identify appropriate space for DEI professional development implementation | Medium | Completed | ||
Task 4: Identify topics of interest for spring 2021 |
Medium |
Completed | ||
Task 5: Curate relevant resources in different mediums on each topic |
Medium |
Completed | ||
Task 6: Implement professional development sessions by Divisional Professional Development committee | Medium | Completed |
Updated on April 22, 2021
Subcommittee Project Lead(s): Christina Carrubba-Whetstine
Subcommittee Project Team: Kristen Edwards, Alex Butterfield, Inaara Ladha, and Carlos Rodriguez
Action | Priority | Status | Start | End |
---|---|---|---|---|
Task 1: Audit Student Life onboarding processes and DEI expectations for new professional and graduate employees | High | Completed | 10/9/20 | 1/31/21 |
Task 2: Partner with Miami Online staff to create a Canvas site to house a training/certification portal with both basic onboarding trainings and advancement opportunities | High | Working | 3/4/21 | |
Task 3: Work with Education/Training team and Professional Development divisional committee to identify standard or desired onboarding processes and training around DEI topics | High | Working | 3/8/21 | |
Task 4: Create an ownership structure for the Canvas site and develop a plan for holding employees accountable for completion | High | Pause | ||
Task 5: Draft proposal for divisional leadership including mock Canvas site, training resources, ownership structure, and accountability measures | High | Working | 5/1/21 | |
Task 6: Upon approval, launch the site and announce to stakeholders | High | Pause |
Action | Priority | Status | Start | End |
---|---|---|---|---|
Task 1: Draft a support model for student bias reporting process | High | Completed | 9/2/20 | 9/21/20 |
Task 2: Team review of draft | High | Completed | 9/21/20 | 10/16/20 |
Task 3: Share proposed draft with Dean of Students to solicit feedback and suggestions | High | Completed | 10/20/20 | 11/6/20 |
Task 4: Finalize support model | High | Completed | 11/6/20 | 11/20/20 |
Task 5: Meet with campus partners | High | Working | 11/6/20 | 2/28/21 |
Task 6: Develop marketing and communication materials | High | Working | 11/20/20 | 4/30/21 |
Task 7: Develop training materials | High | Working | 11/20/20 | 7/31/21 |
Task 8: Recruit and train staff volunteers | High | Working | 1/11/21 | 7/31/21 |
Task 9: Communication push (i.e. newsletters, website, social media) | High | Working | 4/1/21 | 08/31/21 |
Task 10: Launch support model for students | High | Pause | 8/23/21 |
Action | Priority | Status | Start | End |
---|---|---|---|---|
Task 1: Explore current research on Diversity, Equity, and Inclusion at institutions of higher education with a systems focus | Low | Working | 10/09/20 | |
Task 2: Use research to develop new and additional goals to help transform Miami University systems related to DEI | Low |
Action | Priority | Status | Start | End |
---|---|---|---|---|
Task 1: Create a clear flow-chart of the various bias reporting processes | High | Completed | ||
Task 2: Evaluate entry point (Miami website) into bias reporting | High | Completed | ||
Task 3: Benchmark with other institutions' processes | High | Working | 10/05/20 | 4/30/21 |
Task 4: Review previously collected student input on the current process | High | Completed | 9/11/20 | 10/09/20 |
Task 5: Develop a statement to include on syllabi about bias reporting | High | Working | 9/22/20 | 4/30/21 |
Task 6: Develop a plan for reporting out to the community, ultimately leading to a dashboard | Medium | Pause |
Updated on November 4, 2021
Subcommittee Project Leads: Tiffany Harrison and Daisy Rodriguez
Subcommittee Project Team: Andy Obregon, Jose Jacobo, Jasmine Floyd, and Melati Devi
Action | Priority | Status | Start | End |
---|---|---|---|---|
Task 1: Create a working document to draft message with subcommittee | High | Ongoing | 9/2/20 | 9/8/20 |
Task 2: Finalize text & share with DEI Action Team co-chairs | High | Working | 9/8/20 | 9/11/20 |
Task 3: Make edits and send for approval by the VP of Student Life | High | Working | 9/8/20 | 9/11/20 |
Task 4: Make edits and send back to subcommittee for final thoughts | High | Working | 9/3/20 | 9/11/20 |
Task 5: Create graphics for social media | ||||
Task 6: Create sample text for social media, newsletters, websites, etc. |
Action | Priority | Status | Start | End |
---|---|---|---|---|
Task 1: View Student Life Communications example | Moderate | Working | 9/2/20 | |
Task 2: Draft form | High | Working | 10/28/20 | |
Task 3: Share with Action Team | High | Working | 11/03/20 | |
Task 4: Monitor form for new submissions | Moderate | Working |
Action | Priority | Status | Start | End |
---|---|---|---|---|
Task 1: Fill out idea document | Moderate | Working | 9/3/20 | |
Task 2: Research content calendar templates | Moderate | Working | 9/3/20 | |
Task 3: Schedule content | ||||
Task 4: Create content | ||||
Task 5: Create graphics | ||||
Task 6: Create social media toolkits | ||||
Task 7: Create Asana template and share with team | High | Working | 10/23/20 |
Action | Priority | Status | Start | End |
---|---|---|---|---|
Task 1: Members sign up for departments to audit | Low | Working | 9/2/20 | 10/15/20 |
Task 2: Look for excessive use of acronyms, gendered language, outdated photos and inaccessible information | Low | Working | ||
Task 3: Look for (lack of) DEI resources/statements | Low | Working |
Updated on October 29, 2020
Subcommittee Project Lead: Jaymee Lewis-Flenaugh
Subcommittee Project Team: Tiffany Harrison, Hannah Muldoon-Davis, Scott Walter, John Ward
Action | Priority | Status | Start | End |
---|---|---|---|---|
Task 1: Identify existing support spaces on campus | High | Pause | ||
Task 2: Identify areas that we need to create or what areas need to be improved | High | Pause | ||
Task 3: Assess if existing spaces are representative of Miami's population | High | Pause | ||
Task 4: Market existing and new spaces to students and staff | High | Pause | ||
Task 5: Create and maintain staff affinity groups within Student Life | High | Completed | 9/16/20 | 10/23/20 |
Task 6: Provide opportunities for students to speak openly and offer feedback (gaps, challenges, etc.) | High | Pause |
Action | Priority | Status | Start | End |
---|---|---|---|---|
Task 1: Complete a Student Life DEI Audit | High | Working | ||
Task 2: Give an opportunity to Directors to edit their DEI Action Plan | Moderate | Working | ||
Task 3: Add DEI work to university Key Performance Indicators | ||||
Task 4: Assess divisional spending on DEI efforts | High | In Progress | ||
Task 5: Provide support to areas within Student Life to help achieve goals and provide DEI efforts | High | Working | ||
Task 6: Create a diversity resources webpage on Miami's website in collaboration with Office of Institutional Diversity & Inclusion | Moderate | Completed | ||
Task 7: Benchmark other institutions' resources | Low | Pause |
Action | Priority | Status | Start | End |
---|---|---|---|---|
Task 1: Assess how staff feel about "care" within Student Life | High | Pause | ||
Task 2: Create an action plan to address issues brought up during Task 1 |
Moderate |
Pause | ||
Task 3: Enact the action plan to shift culture surrounding community care of professionals in Student Life | Moderate | Pause | ||
Task 4: Work with City of Oxford to identify affinity spaces in town for students, faculty, and staff | Moderate | Pause | ||
Task 5: Identify areas in the City of Oxford for affordable housing and other resources for faculty and staff who want to live in Oxford | Moderate | Pause |
Updated on November 4, 2021
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110 Warfield Hall
Oxford, OH 45056
513-529-5526
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