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Event Spaces

Miami has many event spaces available to be rented out by both university departments and the public. All event spaces are reserved through the Special Facilities office and are scheduled following the university's priority scheduling list. The reservation procedure for Special Facilities assigned spaces/areas is a three-step process consisting of the request, acknowledgment, and final acceptance.

Request

Requests must be made using the event space request form at least 72 hours in advance of the requested reservation date.

Acknowledgement

Acknowledgment will be in the form of a tentative contract which will be sent to the requester no later than the end of the next business day.

The contract must be signed and returned (with any additional information requested) within 14 days or the reservation will be canceled.

Acceptance

Once the signed tentative contract is received, the reservation will be made firm.

The contract will be signed by Special Facilities and returned to the requestor.

The contract must be signed and returned (with any additional information requested) within 14 days or the reservation will be canceled.

Steps to Reserve a Space:

1. Request the space

  • Requests must be made using the event space request form at least 72 hours in advance of the requested reservation date. 

2. Acknowledgement

  • Acknowledgment will be in the form of a tentative contract which will be sent to the requester no later than the end of the next business day.
  • The contract must be signed and returned (with any additional information requested) within 14 days or the reservation will be canceled.

3. Acceptance

  • Once the signed tentative contract is received, the reservation will be made firm.
  • The contract will be signed by Special Facilities and returned to the requestor.
  • The contract must be signed and returned (with any additional information requested) within 14 days or the reservation will be canceled.

Priority Scheduling

When scheduling for the next academic year, keep in mind that certain user groups may have priority over you. The order of priority and the dates in which they hold priority are as follows:

  1. University Events (December 1 - January 31)
    1. i.e. commencement, convocation. 
  2. University Mission (December 1 - January 31)
    1. i.e. job fair, athletic events, performing arts.
  3. Academic Departments (February 1 - 28)
    1. i.e. athletic team practices, ROTC events, music department
  4. Academic Mission (February 1- 28)
    1. i.e. department lectures, honors program, Oxford Chamber Orchestra.
  5. Registered Student Groups (March 1 - 31)
  6. Non-University Groups (after March 31)

Any group submitting after their priority deadline will be granted use on a first come, first serve basis. 

Event Spaces

Planning an Event? Choose from one of our fabulous event spaces.